Document Control Manager

CURRICULUM VITAE

PERSONAL PROFILE:

Email:

**********@*****.***

Mobile : +974-********

Residence:+974-********

Address:

P.O. Box 9228

Al Rayyan - Doha, Qatar

Personal Data:

Father’s name : Abdu

Gender : Male

Religion : Islam

Date of Birth : 04/ 05/ 1970

Marital Status : Married

Family in Qatar

Nationality : Indian

License :Valid Qatari

Languages Known:

1. English

2. Arabic

3. Hindi

4. Malayalam

Passport details:

Passport no : K 2158186 Expiry

Date : 22/10/2023

Visa Status:

Q. ID. No. 265********

Transferable

CAREER OBJECTIVE:

ACADEMICS:

Course/Degree

Institute/ University / Board

Year of

Passing

Diploma in

Office Administration &

Marketing

I M S – Bangalore – India

(Indian Institute of Management

Studies)

June 1988

Pre-Degree

University of Calicut, India

April 1986

Secondary School

Leaving Certificate

Board of Kerala Educational

Department. India

March 1984

COMPUTER SKILLS:

Proficient in MS Office, Windows XP, Lotus, Power point and Internet Research etc.

CERTIFICATIONS :

Diploma in computer Application (MS Word, MS Excel, MS Power point) PERSONAL STRENGTH

• Ability to keep calm under pressure, remaining logical in approach to solving problem.

• Flexible and adaptable to changing environments.

• Energy, enthusiasm and positive attitude with a desire, to progress.

• Self-motivated and uses initiative for process improvements.

• Ability to accept direction and suggestion for personal development.

• Ability to prioritize, plan and organize work.

WORK EXPERIENCE

* Above 20 years Qatar experience (Administration & Senior Document control works) PROFESSIONAL EXPERIENCE:

M/s. ITCE (Ismail Ali Iskander Trading & Contg.) Doha –Qatar, Worked as Project Admin. & Document controller for a period from August 2006 to 2016. Responsibilities

• Manage the Project Admin., day to day needs, preparing correspondence, scheduling meetings, preparing minutes etc.

• Arrange & coordinate all activities related to the Document Control procedure, including technical documents, drawings and commercial correspondence.

• Maintain/ updated records of all project related documents and drawings in the system and their distribution clearly.

• Input document data into the standard registers ensuring that the information is accurate and up to date

• Maintain well – organized files and ensure confidential information and documents are handled with compete discretion

• Preparing incoming and outgoing correspondences & email to client (Ashghal- PWA) and sub- contractors

• Coordinate and arranging project related meeting and project daily activities

• Maintain and up-date list of address of all persons with whom the Ashghal - PWA project is in constant touch

• Attend to any other matters as directed by the Chairman, Project Manager & Operation Manager

• M/s. Al Jaber Trading & Contracting Co. (A Grade), Doha – Qatar.

• M/s. Tadmur Holding W.L.L (A Grade), Doha - Qatar. Worked as Project Document controller for a period from 2001 2005 Responsibilities

• Arrange & coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence

• Preparing correspondence to Consultant, sub-contractors and client

• Arranging project weekly report (Al Arabi club project- QNOC, Qatar scientific club project & Ashghal projects etc.)

• Maintain updated records of all approved documents and drawings and their distribution clearly

• Input document data into the standard registers ensuring that the information is accurate and up to date

• Arranging material submission & drawing etc. and follow-up to consultant (AEB, CEG, GHD etc.) and updating submission report

• Checking leave applications and forwarding to & Project Manager/ Admin. Manager for final approval

• Arranging site requirements materials, Labours Time sheet and Labour’s Over-time Attend to any other matters as directed by the Project manager & C.E.O.

Government Purchase Department (MINISTRY OF FINANCE) Govt. State of Qatar Worked as Admin. Assistant for a period from November 2000 2001 Responsibilities

• Manage the Purchase Dept’s day to day needs, preparing correspondence, scheduling meetings, preparing and processing expense accounts etc.

• Maintain well – organized files and ensure confidential information and documents are handled with compete discretion

• Handling incoming and outgoing correspondences

• To exercise general control over all activities in Department

• To ensure safe keeping both as to quality and quantity of materials.

• To maintain proper records.

• To check and receive purchased materials forwarded by the receiving department and to arrange for the storage in appropriate places.

• Manage the Dept’s day to day Purchase Dept. store needs, preparing correspondence etc.

• Maintain and up-date list of address of all persons with whom the Admin., is in constant touch Attend to any other matters as directed by the Purchase Dept. Director.

Central Tenders Committee - Govt. State of Qatar CENTRAL TENDERS COMMITTEE

Worked as Senior Executive & Document controller for a period from 1990 2000

• Manage the Dept’s day to day Admin. needs, preparing correspondence, scheduling meetings, conferences and conference telephone calls.

• Coordinate and facilitate administrator’s and executive's calendar to arrange appointments, meetings, and conferences

• Handling incoming and outgoing correspondences

• Review and edit documents prepared for administrator’s and executive’s signature

• Maintain well – organized files and ensure confidential information and documents are handled with compete discretion

• Sorting and distributing (Local & Central Tender documents) to participants

• Follow up of Bank Guarantees, Bid Bonds and specific matters and directed by Director

• Preparing Dept. correspondence to Ashgal, Kahramaa, Min. of Public Health, Qatar University etc.

• Follow up of Bank Guarantees, Bid Bonds and specific matters and directed by the Tender committee Director

• Preparing Order sheets, Purchase order, L/C

• Preparing Tender advertisement for daily Qatar news paper

• Coordinating staff’s leave arrangements &Typing Circular, Interoffice memo etc.

• Maintain and up-date list of address of all persons with whom the Dept. is in constant touch

• Attend to any other matters as directed by the Chairman and Director STRENGTHS:

• A Highly motivated, aspiring, good team player & possess good communication skills.

• Effective Leadership qualities.

• Hard working to complete the tasks assigned to me.

• Highly innovative to find new concepts.

• Highly motivated to work as a team.

• Firm determination to yield desired output to satisfy higher authority. INTERESTS:

• Reading books

• Listening music

EXTRACURRICULAR:

• Participated in various Cultural programmes Social works in Qatar Jamaat Isalmi Center District Cricket Team Player.

DECLARATION:

• I consider myself familiar with Admin. & Project Document control aspects. I am also confident of my ability to work in a team. I hereby declare that the information furnished above is true to the best of my knowledge.

ABDUL GAFOOR

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