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Personal Assistant, Office Administration, Office Coordination etc.

Location:
East London, Eastern Cape, South Africa
Salary:
10000+
Posted:
November 25, 2020

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Resume:

OBJECTIVE

I am a multiskilled individual, with skills; knowledge and experience in Office Administration, Front House

Management, Office Coordination, Logisticsand Internal Sales. My education and extensive background, along

with my abilities have allowed me to improve my career. Now I’m interesting in bringing more than 10 years’

experience, knowledge and skills to work for your company. My ability to work as a team player, meet deadlines

and go the extra mile, together with my attention to detail have contributed to my successin my chosen career.

I have performed a wide variety of program development, setting-up effective filling systems, digital diary

management, reconcialiations on clients’ accounts, drafting company policies and procedures etc. My

background includes excellence in customer service, successful internal sales, assisting in HR Management and

Health and Safetry training. I possess familiarity knowledge with NCR’s, OHS Act and I am experienced in

day to day office protocols and procedures.

I am an effective organizer and planner with a history of meeting all assigned tasks and deadlines. I am able to

interact well with staff members, clients and suppliers at all levels. Currently seekinga position which will utilize

all skills, abilities and areas of expertise as follows:

Excellent Customer Service

Data Entry Accuracy

Administrative Support

Effective filling system implementation

OHS Policies and Procedures

TECHNICAL SKILLS

Microsoft Office – Windows 10 (16 years)

Data Capturing (11 years)

Pastel Accounting System (3 years)

Orange Acounting System (1 year)

Internal Sales (2 years)

Office Coordination (10 years)

Office Administration – Debtors & Creditors (16 years)

EDUCATION

Hoërskool Vanderbijlpark 2003

Matric Certificate – Grade 12

BEE Safe Programme and Development 2014

Certificate – Health and Safety Representative

SEESA 2014

Certificate – Customer Care Excellence & Leadership and Mentoring Skills

Allison Online College 2018

Diploma – English Grammer & Project Management (Still studying 2020)

Success Factory 2019

Certificate – Emotional Intelligence

PROFESIONAL PROFILE

Personal Assistant / Administrator & Internal Sales October 2017 – March 2020

Polar Bear Office Suites

Front House Assistance (greeting & receiving clients and visitors at reception, direct clients, suppliers to designated areas, answering incoming calls in various company names, transferring phone calls, taking messages on behalf of various companies, receive deliveries, documentation et., book meeting / boardrooms, setting up meeting rooms, handle internal as well as external enquiries, assist in printing, scanning and copier tasks, assist in inventory etc.)

Correspond with suppliers, vendors and maintenance on behalf of Director

Conducting maintenance reports as well as leading maintenance

Drafting important emails and documents

Admin Coordinations (generating quotes, invoices and statements to internal as well as external clients, follow-up on outstanding rental client accounts, reconcile clients accounts

Coordinate office protocol and procedures day to day

Created and control company asset register, coordinate office furniture as well as making sure offices are ready for new clients

Conduct internal sales meetings, follow-up on potentional clients and signining new clients, drafting Lease Agreements

Bying supplies and stock from various suppliers and vendors for the company

Reason for leaving – Retrencehed

Admin & Accounts Manager January 2016 – September 2017

Fourways Tool Hire

Manage a team of 3 employees

Coordinate all administrative duties

Assist in companies’ HR sytem

Creating quotes and invoices for powertool hire, data capturing of existing and new clients information, follow-up on outstanding accounts and late payments, reconcile clients accounts on a daily basis

Create and controlled and effective hard copy filling system

Conduct inventory on a weekly basis

Draft OHS policies and procedures in around the property

Assist in daily cash-ups and weekly banking

Handling daily quiries and problems

Reason for leaving - Resigned

Personal Assistant / Administrator June 2014 – December 2015

Cleanlife

Answering phone calls, diary management, booking and rescheduling follow-up appointments

Data capture client’s information, drafting documents

Research on behalf of Hypnotherapist, coordinating public and motivational talks, handling travel arrangements, correspond with vendors, control filling system, correspond with clients via email

Reason for leaving – Relocated to Johannesburg

More work experience can be supplied if needed - (more than 15 years work experience)

MARK

[Type your address] [Type your phone number] [Type your e-mail address]

JACOB SMIT

Winterstrand, East London 079-***-**** adh4c9@r.postjobfree.com



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