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Marlene Jansen van Vuuren

**A Arend Street, Lephalale 0555, South Africa

Cell: +27-60-550-****

Email: adh3db@r.postjobfree.com

LinkedIn Profile: https://www.linkedin.com/in/marlene-jansen-van-vuuren-40552a80 PROFESSIONAL PROFILE

I’m a hard-working person and dedicated to my work. I’m currently employed with Siemens. I’m a committed individual with a good work ethic, thus I enjoy my daily commitments to the team. This will also add value to not only me as person, but to the project. I am passionate about my work and always willing to lean more. I thrive under pressure and do quality work. OBJECTIVE

I want to advance my career path currently seeking for new challenges in my career. CAREER SUMMARY

04/2007 – 03/2010 Document Controller, Ennead Consulting Camden and Komati Power Station

Appointed as document controller on the Camden Power Station Project in 2013

• Controlling of incoming and outgoing documentation.

• Daily Review to ensure valid version, revisions, and if documents have been rejected or accepted.

• Handling of handover documents to the client.

• Basic document control according to Document life cycle Phases.

• Revising documents and drawings.

• Record control and Management of Archive Documents.

• Storage and Preservation of documents (Archiving).

• Register Documents onto SPF, M-Drive, Hyperwave and Share point.(Eskom Systems).

• Scanning, printing and photocopying documents and drawings.

• Compiling and Formatting Procedures.

• Linking and creating transmittals for traceability purposes. 02/2013 – 03/2015 Document Controller, Parsons Brinckerhoff, WSP Medupi Power Station - Same as below

03/2015 – 03/2018 Documentation Controller, Eskom

Medupi Power Station Project

Appointed as document controller on the Medupi Power Station Project in 2015 with accountability for all C&I package correspondences, change documentation and contractor’s documentation.

• Daily Review to ensure valid version, revisions, and if documents have been rejected or accepted.

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• Assist project managers develop and maintain documents such as meeting minutes, drawings, specifications, approvals and related items.

• Controlling of incoming and outgoing documentation for the project.

• Doing registers for correspondences incoming and going outgoing documents.

• Fidic yellow book general conditions knowledge transfer program.

• Assisting contracts managers with compiling letters to the contractor, assuring all related information is efficient.

• Assist Contract management or contract administration is the management of contracts made with customers, vendors, partners, or employees.

• Coordinates and chairs Change Control Board meetings.

• Assist with file migrations and audits, and perform administrative tasks as needed.

• Handling of handover documents to the client and processing of records.

• I have knowledge and understanding of the ISO 9001.

• Basic document control according to Document life cycle Phases.

• Record control and Management of Archive Documents.

• Generating flash reports in the SHE department using WISPA.

• Receive and process Requests for Information and applications for inspections.

• Linking documentation and creating transmittals to assure documents is traceable.

• Scanning, printing and photocopying documents and drawings.

• General administration support.

• Responsible for overall coordination of controlled documentation within the company.

• I’m also part of a quality assurance team that deals with daily issues and resolves it were most possible.

• I have completed full training for SPO (smart plant foundation).

• Taking minutes for meetings.

03/2018 Contract Assistant/ Document Controller, Siemens - Present Medupi Power Station Project

Appointed as Contract Assistant and Document Controller on the Medupi Power Station Project. I’m currently also assisting on a project in Tanzania (Kagera Sugar), Doing the project documentation according to the fidic Book relevant to the Contract)

• Sending correspondence to Eskom and to sub-contractors.

• Registering all incoming and outgoing correspondences in CMT.

• Co- ordinate meetings for management.

• Updating the Master documentation list. (MDL)

• Assisting Contract managers, engineers on adhoc requests.

• Assisting on merging contracts between contractor and Employers, using the FIDIC yellow book. (or which Book is used for the specific contract)

• Daily diaries:

Save the dairies on the shared drive

Take the metadata from the dairy and load then in a spreadsheet.

• Weekly Reports:

Save the weekly report on the shared drive.

Use the metadata from the report and load then in a spreadsheet that I compile on a monthly/weekly basis.

• Create Access letters that needs to be send to The Engineer and Group 5. This metadata needs to be populated into the Access register.

• Send/Compile Technical documentation.

• Revision controlling of documentation (using COMOS system).

• Handling As-built documentation.

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• Righting Deemed approval letters for documentation that is not responded to.

• Updating Claims, Events and risk in C-Com.

• Registering all incoming mails, letters ext from Eskom and Group 5 (CMT SYSTEM)

• Workflow to relevant responsible persons.

• Do follow-up on documentation that is due for responses or replies, send email reminders to relevant persons to action.

• Keeping track of which letters needs a response and inform persons to reply to The Engineer.

• Signing transmittals as acknowledgement of receiving documentation.

• Save all transmittals, important letters and so on the local shared drive.

• Giving training/Assistance on CMT, COMOS, shared drives and other system that we work on.

• Send large files to the Client and sub-contractors via Secufex.

• Handling RFI’s (Request for information) and TCN’S (Technical change notice) EDUCATION AND QUALIFICATIONS

Technical High School Ermelo, Matric 2005

Subjects: Afrikaans, English, Mathematics, Science, Technical Drawings, Motor Mechanics I am interested in starting my Bachelor of Commerce Honours in Business Management. KEY SKILLS

Computer Skills

Microsoft word, Microsoft excel, Microsoft Power point, Microsoft access, SharePoint, Workplace, Hyper wave, Comos, C-Com, Cmt (Correspondence Management tool) SPF and SPO (Smart Plant Foundation

Languages:

Fluent in Afrikaans and English - speaking, reading and writing. Sensitivity to others:

I have the ability to maintain a deep interest in the concerns and feeling of others. I am fond to find ways to help people.

Respect

I respect the feelings and preferences of others. (Including other cultures and races) Individuals should always be professional in their work environment.

Team membership

I Work easily with groups of people and shows loyalty and commitment to the teams’ objectives. I also attend to each member’s views equally.

Leadership

Shows the ability to communicate a vision or goal to others and lead them towards achieving it. Being honest and doing the best and more for your team.

PERSONAL DETAILS

ID Number 870**********, Driving licence Code B Driver, clean licence INTERESTS AND ACTIVITIES

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I’m an outgoing adventurous person I enjoy wildlife, Quad Biking, and camping. REFERENCES

Please feel free to contact me for references.

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