Assistant Administrative
Resume:
Curiculum Vitae
of
Deborah Letlhake
Personal Details
Name
Deborah
Surname
Letlhake
Known As
Debbie
Title
Miss
ID number
Date of Birth
Gender
Female
Phone – Cell
083-***-**** / 014-***-**** / 072-***-****
E-mail Address
adh170@r.postjobfree.com / adh170@r.postjobfree.com
Education – Secondary Schooling
Year Matriculated
1999
Subjects
Maths, Accounting, Business Economics,
Computer Studies, English, Afrikaans,
School
North View High (Highlands North – Johannesburg)
Education – Tertiary
Year
2004
Qualification
Diploma Administrative Assistant
Diploma Bookkeeper
Diploma in Practical Bookkeeping (FMI)*
Certificate in Introduction to Business Accounting(FMI)*
Certificate in The Principles of Elementary Bookkeeping(FMI)*
NB:* Certified by The Financial Management Institute of Southern Africa (FMI)
Institution
Boston City Campus & Business College
Subjects passed
Life Skills
Introduction to P.C.
MS Excel 2000 Level 1
Ms Excel 2000 Level 2
General Office Practice
Practical Bookkeeping Level 1 (FMI)
Practical Bookkeeping Level 2 (FMI)
Introduction to Business Accounting (FMI)
Pastel Computerised Accounting Version 6
Capabilities
Administrative Assistant
Bookkeeper
Personal Assistant
Computer Clerk
Institution
Unisa
Qualification
Human Resources Management
Modules
Training and development
Human Relations
Human Resources Function
Labour Relations
(Still Studying)
Career History
Period
Nov 2016 to date
Position
Hr Administrator/ Skills Development
Company Name
Platinum Distribution centre (Head Office)
Responsibilities
Seta Coordinator
Hr Administrator of Platinum distribution centre
Reading all correspondence including inquiry letters, job applications and CV that are send in.
Calling and setting up interview appointments.
Answering phone calls, dealing with enquiries and prove general information to job applicants regarding HR procedures.
Screening of employees references and academic qualifications
Implementation of recruitment and selection process.
Preparing and issuing employment contracts to new employees, completing all the relevant documentations and submitting to respective accountants.
Making sure that all employee records are accurate and well maintained before submitting to accounts and payroll offices.
Setting up and maintaining employee’s personnel files
Updating both manual and electronic personnel records when a employee details change from one status to another.
Monitoring of leave balances .
Offer letters, confirmation of employment, Coordinating visa/ work permit application.
Liaising with relevant newspapers, job mail in order for job adverts to be placed, drafting the advert, following up with the invoices and payment with accounts department.
Process employee loans and advance applications, and withdrawal and death benefit on the provident fund.
Answering any queries relating to the provident fund regarding all our employees and liaising with the payroll department and the provider.
Preparation of SLA’s with service providers.
Sending out communication and processing of all the Hr related documents,
Co coordinating Seta learner ship, placements and monitoring
Ordering uniforms, PPE, administering all invoice payments with accounts departments
Completing and processing of all the IOD forms and the UI19 forms for the department of labour.(COIDA Reporting)
Managing EE file documentation
Preparation and submission of the Employment Equity Report
Assisting with the employment equity plan.
Organisation of training requested with the relevant suppliers, by ensuring that dates and times are conducive to operational requirements(fire fighter training, first aid training, OHS etc)
Processing of training requests according to the skills development policy and study assistance policy and procedures including record keeping.
Perform all administrative functions
Perform any other reasonable task requested by the CEO and reporting to the CEO regarding any HR related matter.
Collection and filing of documentation for evidence of training having taken place and for audit purposes for monthly training reports, and annual training reports
Processing of all training requests in line with the Learning and Development Policy and Procedure, and the Workplace Skills Plan (WSP)·
Sourcing and Liaising with the relevant service providers with respect to quotations (negotiating discounts where possible and being cost conscious), training interventions, dates and times and ensuring that these are conducive to operational requirements
Collection and filing of all relevant documentation for record keeping and audit purposes as required for Monthly Training Reports, BBBEE reports, EE reports, Annual Training reports (ATR) and Social Labour Plans (SLP’s).
WSP and ATR reporting
Collect, compile, complete and file all relevant contracts and any documentation relating to learner ships, bursaries, graduates, In-Service trainees or other SETA initiatives.
Communication, submission and liaison with SETA, as per SETA requirements for specific programs.
Ensuring that all SLP’s are adhered to and administering all payments and budgets for all the projects.
Administrating all the finances for W & R Seta Projects, invoices and claims
Career History
Period
Jan 2011 to Dec 2015
Position
Hr Administrator/ Skills Development
Company Name
Choppies Warehousing (Head Office)
Responsibilities
Seta Coordinator
Hr Administrator of Choppies Supermarket (PTY)Ltd
Reading all correspondence including inquiry letters, job applications and CV that are send in.
Calling and setting up interview appointments.
Answering phone calls, dealing with enquiries and prove general information to job applicants regarding HR procedures.
Screening of employees references and academic qualifications
Implementation of recruitment and selection process.
Preparing and issuing employment contracts to new employees, completing all the relevant documentations and submitting to respective accountants.
Organizing training facilities for new employees for all the new stores.
Making sure that all employee records are accurate and well maintained before submitting to accounts and payroll offices.
Setting up and maintaining employee’s personnel files
Updating both manual and electronic personnel records when a employee details change from one status to another.
Compiling the following data about employees: such as pension fund contribution and unions
Finalizing paperwork for when a member of staff leaves employment processing all termination documents and final settlements, leave pay.
Screening telephone calls for senior recruitment managers.
Offer letters, confirmation of employment, Coordinating visa/ work permit application.
Liaising with relevant newspapers, job mail in order for job adverts to be placed, drafting the advert, following up with the invoices and payment with accounts department.
Process employee loans and advance applications, and withdrawal and death benefit on the provident fund.
Answering any queries relating to the provident fund regarding all our employees and liaising with the payroll department and the provider.
Processing and record keeping on all CCMA related matters and final settlements.
Preparation of SLA’s with service providers.
Sending out communication and processing of all the Hr related documents, overseeing all 35 Choppies Supermarket RSA stores including the Choppies Distribution Centre.
Co coordinating Seta learner ship, placements and monitoring
Ordering uniforms, PPE, administering all invoice payments with accounts departments
Completing and processing of all the IOD forms and the UI19 forms for the department of labour.(COIDA Reporting)
Managing EE file documentation
Preparation and submission of the Employment Equity Report
Assisting with the employment equity plan.
Organisation of training requested with the relevant suppliers, by ensuring that dates and times are conducive to operational requirements(fire fighter training, first aid training, OHS etc)
Processing of training requests according to the skills development policy and study assistance policy and procedures including record keeping.
Perform all administrative functions
Perform any other reasonable task requested by the CEO and reporting to the CEO regarding any HR related matter.
Collection and filing of documentation for evidence of training having taken place and for audit purposes for monthly training reports, and annual training reports
Processing of all training requests in line with the Learning and Development Policy and Procedure, and the Workplace Skills Plan (WSP)·
Sourcing and Liaising with the relevant service providers with respect to quotations (negotiating discounts where possible and being cost conscious), training interventions, dates and times and ensuring that these are conducive to operational requirements
Collection and filing of all relevant documentation for record keeping and audit purposes as required for Monthly Training Reports, BBBEE reports, EE reports, Annual Training reports (ATR) and Social Labour Plans (SLP’s).
WSP and ATR reporting
Collect, compile, complete and file all relevant contracts and any documentation relating to learner ships, bursaries, graduates, In-Service trainees or other SETA initiatives.
Communication, submission and liaison with SETA, as per SETA requirements for specific programs.
Ensuring that all SLP’s are adhered to and administering all payments and budgets for all the projects.
Administrating all the finances for W & R Seta Projects, invoices and claims.
June 2011 till Jan 2012
Choppies Supermarket (Phokeng Branch)
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
Answer telephones, direct calls and take messages.
Compile, copy, sort, and file records of office activities, business transactions, and other activities.
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
Compute, record, and proofread data and other information, such as records or reports. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer for all employees in the store.
Ensuring that Hr related documents are submitted to hr and captured on the hr systems.
Placing orders and doing all follow ups of the orders placed with the respective suppliers.
Period
3 Years 2009 – 2011
Position
Administration
Company Name
Dr Harry Said (The Image Centre Begleyston clinic)
Responsibilities
Developing purchase orders.
General Reception duties
Answering the telephone and scheduling appointments.
Arriving patients for their appointments
Changing patients information on the computer
Pulling records for medical reports
Requesting notes urgently for the doctor from the health authority
Filing notes
Opening/scanning + attaching and distributing the post
Retrieving and acting upon faxed information
Issuing the repeat prescriptions daily/organise delivery/filing prescriptions and dealing with prescription enquiries
Arriving/deducting notes on the computer for the health authority
Note summarising
Pulling records and printing off reports to send back to the health authority
Adding patients to the system when required
Cover necessary duties when staff are off sick
Any other duties which may be required.
Period
2 years (2007-2009)
Position
Customer Service Assistant
Company Name
Woolworths (Waterfall Mall – Rustenburg)
Responsibilities
Responding to customer queries and complaints,
General administration including Financial Services,
Process card queries.
Processing and opening accounts
Processing the new credit card applications, and placing orders for the replacement card.
Reporting lost and damaged cards to accounts.
Sending out and receiving reports.
References:
Company
Platinum Ditribution Centre Pty Ltd Distribution Centre Pty Ltd
Contact person
Itai Goora
Position
General Manger of Human Resources
Phone Number
Office Number
Company
Choppies Distribution Centre Pty Ltd
Contact person
Deon Bauermeister
Position
Managing Director of Choppies Supermarkets S.A ( PTY)LTD
Phone Number
Company
Choppies Distribution Centre Pty Ltd
Contact person
Dirkie Uys
Position
General Manager Human Resources
Phone Number
Company
W & R Seta
Contact person
David Maake
Position
Regional Manager
Phone Number
Company
Choppies Distribution Centre
Contact person
Kagiso Mokgatle
Position
HOD Inventory Manager
Phone Number
Company
Dr Harry Said (The Image Centre Begleyston clinic)
Contact person
Jackie Said
Position
Practice Manager
Phone Number
Contact person
Valencia Masego Lukas
Position
Supervisor
Phone Number
Company
Woolworths (Waterfall Mall – Rustenburg)
Company
Boston Campus and Business College
Contact person
Mr. Greg Menegazzi
Position
Principal
Phone Number
Contact this candidate