Resume

Sign in

Legal Assistant Administrative

Location:
Gaithersburg, MD
Salary:
$30 per hour
Posted:
November 21, 2020

Contact this candidate

Resume:

WANDA TSE 617-***-****

adh09a@r.postjobfree.com linkedin.com/in/wanda-tse-b68bab95 Maryland

LEGAL ASSISTANT, CONTRACT SPECIALIST

EXECUTIVE LEGAL ASSISTANT

Legal Assistant/Contract Specialist/Executive Legal Assistant with significant experience providing legal and administrative support to senior executives, attorneys, staff, and clients. Versatile, quickly master new roles, responsibilities, technologies, and can handle situations where discretion and confidentiality are essential. Reputation for integrity and exceptional work ethic with the ability to handle multiple projects simultaneously. Excel under pressure in fast-paced, deadline driven environments. Dependable and self-starter, motivated team player with strong organizational skills.

SKILLS

Bilingual (English & Spanish)

Contracts & Intellectual Property

Real Estate & Immigration Law

Torts & Personal Liability Law

Microsoft Office & Timekeeping Software

Legal Writing & Research (Lexis/Nexis)

Drafting of Legal Documents, Contracts, &

Correspondence

JD Edwards Enterprise One Database (E1)

Legal Files & Case Management Software

Pennsylvania Notary Public

ACCOMPLISMENTS

Provided recommendations for establishing standards and methods for the processes of reviewing and executing contracts, including measuring performance and determining corrective action, to match the company policies as well as legal compliance

Researched and resolved billing problems leading to the retrieval of approximately $3k in overpayment of invoices

Recommended internal changes in the management of classified/confidential information resulting in greater controls of security in database systems

Developed status reports for commercial leases to maintain control of process

Identified inefficiencies in the Spanish translation process of an arbitration case in Mexico; provided recommendations to improve critical deadlines and avoidance of duplication saving financial and human resources which aided the case in arriving at a successful conclusion

Provided recommendation and prepared and implemented the process to request patients to sign a Recurring Credit Card Authorization Agreement to charge their account

PROFESSIONAL EXPERIENCE

ADMINISTRATIVE ASSISTANT/CONTRACTS 1/2020 – 3/2020

FMC Corporation / Legal Department (Contract Ended Due to Pandemic) Philadelphia, PA

Provided administrative support to attorneys and legal assistants with travel arrangements local and international

Prepared expense reports and submitted for approvals

Assisted in the preparation of binders for the Board of Director's meeting

Worked with interns in a contracts’ migration project, including scanning, uploading, filling, and saving contracts and related documentation to Legal Tracker and completing metadata with details of each contract

RECEPTIONIST/ADMINISTRATIVE ASSISTANT 10/2019 –1/2020

Fuller Chiropractic & Sports Injury (Contract) Spring House, PA

Answered questions and provided patients with information on chiropractic practices

Scheduled appointments in person and on the telephone

Scheduled appointments and intake/record of new patients and prepared and forwarded forms and appointment details via email

Verified patients’ insurance information and determined charges for out of pocket procedures

Checked out patients and rescheduled follow up appointments

Processed charges of credit cards or cash payment

Scheduled and cancelled appointments in person or over the telephone

Coordinated chiropractors’ schedules with patients’ appointments

Assisted patients with insurance procedures, benefits coverage, and eligibility

Prepared daily notes for doctors with comments regarding patients records to ensure appropriate filing and record keeping procedures

Maintained patients’ accounts and financial information in a confidential manner

Acted as a liaison between chiropractor and patients by relaying information correctly

Implemented a Recurrent Credit Card Authorization Agreement, to ensure legal compliance for authorization by the patient to charge their credit card accounts after each visit

Registered and directed the clients to the respective procedure rooms for treatment

Assisted patients with insurance procedures, benefits coverage, and eligibility

LEGAL ASSISTANT (Trust & Estates/Tax Law/Corporate (Contract) 2/2019 – 5/2019

Miller, Miller & Canby Rockville, MD

Assisted Department Chairman and two Associates from the Estate and Trust/Tax Law Department in day to day office administration including answering phones, maintaining Department Chairman’s calendar, and administering the comprehensive client database

Organized and maintained probate files, estate planning and corporate files

Assisted Department Chairman of Trust & Estates with follow-ups of estate planning for existing and prospectus clients

Drafted and prepared new client’s matters for the Department Group and work directly with the clients to obtain information to prepare their estate planning documents and execution process

Completed dictation for Chairman daily

Updated reports of pending clients in probate, tax preparation (including extensions), and updated estate planning documentation

Prepared and processed payment requests of client’s insurance premiums for their Trusts, as well as vendor’s invoices, including updating the informal accounting spreadsheet

Processed client monthly invoices, and updated electronic database

Prepared and sent out transfer of client’s files, including organization of documents in electronic database.

Processed closed files to be send offsite

Worked with Chairman to gather tax documents and finalize preparation of tax returns for individual and corporate clients

Drafted, prepared, and finalized all estate planning documentation (Wills, Trusts, Deed, Power of Attorney, etc.), and prepared the final binder after execution.

Served as witness for execution of estate planning documentation

HUMAN RESOURCES COORDINATOR (Contract) 3/2018 – 11/2018

Haverford College Haverford, PA

Responsible for routine office tasks, including filing and maintenance of all employee personnel files

Maintained HR office supplies and equipment

Reviewed, code and processed HR invoices in Workday

Responsible for employment verifications, background checks and the process of I-9s for new staff and student workers, as well as verification of I-9 for International Students

Processed employee terminations, including exit interviews and removal of active files for safekeeping in a secured storage area

Assisted team members with new hire orientation and maintenance of new hire databases, including the follow up of 90-day evaluations, communication and distribution to department managers and input in Workday database

Handled sensitive and confidential information regarding dismissal and processing of employee’s conflict resolution

Informed HR Director of employee’s concerns and conflicts (i.e. accidents reporting, manager, and employees conflict resolution)

Supported HR management and professional staff by scheduling appointments, handling correspondence and phone calls, compiling, and preparing reports and documents pertaining to human resources activities; provided project support as requested and responded to routine employee inquiries

Coordinated and planed employee events including annual benefit’s fair and vendor’s presentations.

Received, sorted, and distributed unemployment paperwork, Worker’s Compensation claims and compliance paperwork to the appropriate HR team members

Assisted team members in the drafting of multiple correspondence, including announcement of events, benefits and offer letters for applicants, new hires, and employees

CONTRACTS SPECIALIST 10/2015 – 3/2018

BrightView Landscape Services, Inc. Plymouth Meeting, PA (Blue Bell)

Provided legal subject matter expertise for compliance on contract formation and execution

Performed data review and verification of contracts for execution

Reviewed, organized, and summarized contract records for clients and assisted in the tracking and management of post executed documentation in accordance with Contract Management System structure

Prepared, processed, and maintained incoming requests for the issue and renewal of performance bonds, payments bonds, miscellaneous and bid bonds for all branches

Prepared records and distributed preliminary lien notices for all company branches

Assisted in the processing of vendor invoices and maintained tracking of payments

Assisted in the preparation of Request for Proposal of Bids, service and vendor applications, Dunn and Bradstreet reports and Power of Attorneys

Processed contract’s commissions opportunities for business developers on landscape and snow contracts.

Maintained contract documentation in databases, including Legal Files database management system

Answered clients and branch personnel inquires for review and execution processes to maintain compliance with legal and company policy

LEGAL ASSISTANT 06/2015 – 07/2015

Empire Petroleum Partners, LP Gaithersburg, MD

Worked with Chief General Counsel and Associate General Counsel on corporate research matters to include entity creation and licensing requirements

Researched and gathered information regarding Service Agreements, Supply Agreements, Consignment Agreements, Commission Agent Addendums, Incentive Agreements, Assignment and Assumption Agreements, Deed of Trust and Lease Agreements

Researched contract renewals and data verification for the preparation of audit reports; organized in Axxerion contract management database

LEGAL ADMINSTRATIVE ASSISTANT (Contract) 09/2014 – 10/2014

Federal Realty Investment Trust Rockville, MD

Provided legal and administrative support in the processing of commercial leases and distribution to tenants

Updated various tenant databases to reflect new leases and/or renewal of lease terms

Supported administrative assistant and three associates with work overflow, research, and data entry projects

ADMINISTRATIVE ASSISTANT (Contract) 05/2014 – 07/2014

Marriott Foundation Bethesda, MD

Monitored incoming calls, email requests, and management of daily calendar

Responded to inquiries, requests for application of grants, and event invitations

Prepared and discussed daily calendar activities, travel itineraries, and preparation of background information and presentation materials for speaking events with Foundation Director

ADMINISTRATIVE LEGAL ASSISTANT 09/2013 – 03/2014

B.F. Saul Company Bethesda, MD

Served as primary contact for Legal Department for incoming requests to include lease preparation, processing and maintenance of lease files and database

Created and entered tenant information into database and distributed files to designated attorneys

Prepared and processed documentation for formation, dissolution, and termination of entities

Organized minutes books and law library materials for Virginia and Maryland

Prepared and processed attorneys’ timekeeping reports, expense reports, check requests, invoices, and legal bills

Compiled, prepared, and distributed monthly Litigation Status Report for the organization directors/officers

EXECUTIVE LEGAL ASSISTANT 01/2011 – 9/2013

Lerner Enterprises Rockville, MD

Provided administrative support to General Legal Counsel, Senior Legal Counsel, Senior Paralegal and Comptroller

Prepared and processed commercial leases, amendments, assignment of leases, and requests for rent reduction

Retained confidential files of employees, service of process, government investigations and bankruptcies

Updated Tenant’s electronic files and databases to reflect new terms and conditions of leases

Collaborated with Senior Paralegal in the preparation of due diligence for refinancing of properties to include documentation requested by the Lender and mail-merge distribution of Estoppels and Subordination Non-Disturbance Agreement

OFFICE CLERK/RECEPTIONIST (Contract) 7/2010-10/2010

Choice Hotels International Rockville, MD

Provided accurate and appropriate information in response to customer inquiries

Answered and resolved customer questions, issues, and complaints

Assisted executive staff in scheduling Board of Directors meetings including preparation and organization of materials and agendas

CLERK/TRANSLATOR FOR ARBITRATION (Contract) 1/2010-7/2010

Casner & Edwards, LLP Boston, MA

Collaborated with four attorneys in the discovery process for an arbitration case of a US client in Mexico

Worked independently in the preparation, organization, translation, and transcription of documentation from English to Spanish, including general correspondence, email, notices, franchise agreements, status reports, financial statements, bank reconciliations, general ledger, and audits for discovery process

Analyzed information to detect discrepancies in data submitted by Mexican attorneys that helped award compensation to US client

Identified inefficiencies in the translation process and made recommendations to improve critical deadlines and avoidance of duplication saving the firm a substantial amount of money

Recommended corrective actions to minimize the inaccuracy of translating specific terms to be implemented in the document translation

Collaborated extensively with financial experts during the preliminary arbitration process and prior to the final decision of the case.

ADDITIONAL BACKGROUND

Legal Administrative Assistant - Holland & Knight, LLP, Boston, MA 2005 – 2010

Legal Secretary - Kirkpatrick & Lockhart, LLP, Boston, MA 2004 – 2005

PROFESSIONAL CERTIFICATIONS & EDUCATION

PARALEGAL CERTIFICATE

National Paralegal College

Phoenix, AZ

BACHELOR OF SCIENCE - IT - Project Management

Capella University

Minneapolis, MN



Contact this candidate