Executive Assistant Office

PROFILE

• *+ years’ extensive experience working as a Buyer

• Highly skilled in planning, organizing and procuring merchandise

• Demonstrated ability to ensure that the highest quality products are purchased

• Hands-on experience in coordinating and negotiating with suppliers to ensure fair pricing

• Thorough understanding of quality and delivery protocols in compliance to company requirements AREAS OF EXPERTISE SKILLS

- Dispatch & Distribution - Category Management - Administration

- Relationship Management - Negotiation Skills - Complier

- Aptitude for Technology - Result – Focused

PROFESSIONAL EXPERIENCE

Company Position Dates

Abu Dhabi Oil Refining Company (TAKREER) Buyer August 2012 – June 2017 Abu Dhabi National Carpet Factory (ADNIP) Executive Assistant April 2008 – June 14, 2012 Fresh N’ Famous Foods Inc. Executive Secretary / Office Administrator

August 2003 - April 2008

ROBINSON’S HANDYMAN INC.

PRINTWELL INC.

MATERIALS HANDLED

Company Material Description Value

Abu Dhabi Oil Refining

Company (TAKREER)

CHEMICAL Laboratory Spares High

ELECTRICAL Bulb, Cables, Batteries High

MECHANICAL Gasket, Valves, Bearings, Belt, Compressor, Pumps etc

High

Abu Dhabi National Carpet

Factory (ADNIP)

OFFICE

SUPPLIES

Office related supplies Mid

WORK DESCRIPTION

Procurement Function:

Purchase Request Verification:

● Receives PRs (Stock / Direct Charge / Capital) of mainly low-value items, checks for accuracy and completeness as per Approved Department Procedure; proper authorization as per Delegation of Authority; obtains any clarifications from Users with regard to quantities, time schedules, etc.

● Receives approved purchase requisitions (PR) for plant machinery, equipment, engineering items inclusive of spare parts, catalysts, chemicals and direct purchase materials, as well as requisitions for equipment repair jobs raised by users; checks for accuracy and completeness with regard to work scope, requisitioned quantities and authorization, highlights discrepancies/shortfalls, requesting amendments from users as and when necessary, prepares for procurement action according to assigned priorities. MAILA PADILLA CUYUCA

Flat 2305 Capital Plaza Abu Dhabi City, UAE

*****.*******@*****.***

Mobile #: 050-*******

Bidders List and Enquiry Initiation:

Extracts list of pre-qualified bidders from Commercial Directory (CD) and assist in the preparation of the Bidders List and issue of Request for Quotation (RFQ) incorporating technical specifications, delivery, inspection, testing and commissioning requirements after approval from the competent authority.

Coordinates and obtains responses from Users for any queries raised by Vendors; transmits responses to Vendors; follows-up with Vendors to ensure timely submission of bids; attends Bid Openings as required

Operates Maximo System to carry out purchasing activities; establishes and maintains an appropriate archiving and retrieval filing system.

Checks bids for completeness of technical/commercial data, transmits bids and /or vendors’ queries; if necessary to users for technical comments, further clarifications or additional details, returns users feedback to vendors and follows-up with latter to ensure that company requirements are fully satisfied. Bids / Clarifications:

● Liaises with PR Originators / Users for technical clarification, quantities, schedules, etc. Also, contacts Vendors to follow-up on technical matters & expedite delivery of bids.

● Receives and checks bids for completeness before forwarding to User for technical evaluation; transmits any User queries to Vendors and obtains responses; follows-up to ensure Vendor’s compliance with all mandatory requirements and ancillary conditions. Assists Technical Bid openings and checks the received Technical Bid documents for any missing information.

● Coordinates technical clarification meetings with bidders/Users involving the Purchasing Department as advised by Senior Buyer / Section Head.

● Participates as and when required in discussion with users and supplier’s representatives to clarify techno- commercial contents or suppliers quotations and budget availability before purchase recommendations are made.

Bid Bond / Priced Bid:

● Checks bid bond validity of technically qualified bidders as and when required, prior to inviting Priced Bids; if required, prepares requests for bid bond extensions and follows-up with the bidders until receipt of the extended bid bonds.

● Prepares draft Priced Bid invitation to the technically acceptable bidders. Bid Collection & Opening Arrangement

● Collect the bids, distribute to respective Buyers / Senior Buyers and arrange for bid opening as per DOA.

● Arranges high value (AED 100K to 3 Million) bid openings, registers prices in the Price Bid Opening Registration Form and assists in the functioning of the Bid Opening Committees as required Commercial Evaluation:

● Prepares Priced Bid Opening Form as per Company procedure and assists in checking the completeness of the bids.

● Tabulates detailed price comparison statements for commercial evaluation of bids.

● Co-ordinates Negotiation meetings, as required, and follows-up with the bidders to obtain any Commercial Clarifications response as advised by Senior Buyer / Section Head.

● Obtains confirmation on budget availability for various Capital Items POs from Finance Division before finalising the Award Recommendation to Tender Board/Management as advised by Senior Buyer/Buyer. Award Process and Post Award:

● Assists in the preparation of Tender Board submissions in conjunction with Buyer / Senior Buyer / Section Head, as applicable

● Arranges the distribution of PO / LTPA to Vendors.

● Assists in the preparation of Tender Advices to unsuccessful bidders with the advice to Treasury Department to release their bid bonds as and when required.

● Assists in the preparation of Change / Amendment Order / Agreement extension / Renewal Recommendations for Tender Board endorsement and Management Approval as advised by Senior Buyer

/ Section Head.

Administrative Function

● Assist to the needs of the General Manager

Provide clerical and administrative support to staff and management in areas including customer service, sales related research and general office support.

Answers and responds to incoming calls from the executives, customers and other business units.

● Coordinates information exchange and instruction in the day-to-day work environment within the department. Performs / Handles different task that maybe assign from time to time.

● Establishes and maintains all record keeping, cataloguing and filing duties related to manufacturing plans, lay-outs and texts.

● Completes and processes standard forms, and prepares routing letters and reports from brief notes or oral instructions.

● Processing Annual and Sick leaves of employees.

● Operates word processor and computer terminal to enter, amend, delete and retrieve a variety of information related to general services, including forms, various correspondence, stationery receipt and issue, maintenance, etc and reports operating problems to supervisor for rectification.

● Types, proof-reads and distributes a variety of material such as letters, reports and tabulations. Includes entering, amending and retrieving information, and performing security copying and archiving of documents.

● Receives and delegates incoming and outgoing correspondences for fax, e-mail and mail.

● Maintain confidential files of the company.

● Prepare memos, agenda, requisition letters, etc.

● Responsible of arranging flight and hotel bookings for employees, customers, suppliers and new employees.

● Supervise daily routes of drivers

PROFESSIONAL TRAININGS

Organizer Training / Seminar Program Date

Robinson’s Handyman Processing Program JDA System October 2005 Chowking Food Corporation Oracle System April 2006 American Heart Association-Abu Dhabi First Aid CPR Training July 2011 British Council-Abu Dhabi English Upper Intermediate Class Jan-Feb 2011 PISCO

Personal Accounting & Budgeting, ICDL-Advanced June 22 – Aug 17,2012

TAKREER Fire Fighting Training Nov 11 – 12, 2016

TAKREER Tejari 2015 - 2016

ENCOMPASS Adult Basic First Aid, CPR, and AED May 10 – 11, 2017 COMPUTER & TECHNICAL SKILLS

Proficient in the use of Microsoft Office: Word, Excel, Power Point, Outlook, Outlook Express, Internet. Knowledgeable in the use of Microsoft Photo Editor, Adobe Photoshop, Adobe Image Ready. Typing Speed: Plain Text – 47 WPM; Symbols and Numbers – 43 WPM 90% accuracy. EDUCATIONAL ATTAINMENT

San Felipe Mary Parochial School Primary 1996

Arellano University Secondary 1999

Adamson University Bachelor of Science in Computer Science 2003 I hereby certify that the above information’s are true and correct. Maila Padilla Cuyuca

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