Kimberly Melioris

Alpharetta, GA ***** 770-***-****

adgxkr@r.postjobfree.com www.linkedin.com/in/kimmelioris/

Executive Assistant

Support Leadership Success with Superior Customer Service & Efficient Processes

Organized and thoughtful communicator highly skilled at delivering efficiency-driven administrative support.

Calendar Management Budget Planning Travel Arrangements

Event Planning File & Database Management Project Management

Trusted partner to senior leaders leveraging business acumen to effectively gather data, and skillfully manage people and business practice issues with minimal supervision. Recognized as reliable, detailed and deadline-driven team player maintaining confidentiality and consistently exceeding management’s expectations. Forge collaborative relationships with vendors while expertly negotiating optimal cost reducing deals. Superb communicator with professionals of all levels.

Core Competencies:

Professional Experience

ABM INDUSTRIES/Aviation, Atlanta, GA

Executive Assistant 2019 -2020

Provide a full range of administrative support to SVP & President of Aviation and team. Heavy meeting and calendar management. Coordinate domestic and international travel, utilizing Concur travel tool for logistics planning and expense report management.

Heavy Calendar Management

Business meeting planning for QBR’s and Town Hall leadership meetings including agendas and catering

Domestic and International travel arrangements

Time and Expense report processing

PowerPoint presentation creation and production

Coordinated online Team meetings

Production of meeting presentations and miscellaneous correspondence

Miscellaneous project management; Difference Maker Gift Card deployment, Customer Gift Basket coordination & team building events

ITRON, INC. (Formerly Comverge), Norcross, GA

Senior Administrative Assistant 2015 – 2018

Provided a range of administrative and facility support.

Time & Expense report processing

Issued Purchase Requests in Oracle and receive invoices monthly in Oracle

Managed office facility issues and vendors including office supplies and equipment contracts

Coordinated and launched monthly Operations and Financial review skype meetings

Managed executive Outlook calendar and meeting schedules

Coordinated Skype meetings and WebEx webinars with attendance of 100+

Created monthly Operations PowerPoint presentations and reports

Comverge Inc. Norcross, GA

Executive Assistant to President & CEO, CTO & General Counsel / CAO

Provided full range of administrative support to executive team. Managed executive Outlook calendar along with all domestic and international travel planning, utilizing Concur travel tool for logistics planning and expense report management.

Heavy calendar management for the executive team ensuring confidentiality and discretion.

Coordinated all domestic and international travel, providing detailed itinerary through implementing best practices that ensured cost-effective airfare and hotel arrangements.

Collected, compiled and polished PowerPoint decks from various quarterly Corporate Board and operations meetings, as required, that enabled communication of important business analysis and operational updates.

Planned all domestic meetings ensuring budgetary constraints were met.

Safeguarded accurate and timely payments to vendors as result of issuing purchase requests and receiving invoices monthly in Oracle.

Coordinated and initiated GoToMeeting and Skype calls for CEO among other employees.

Arranged agreements into pdf files and managed varied stages of agreement processing and signatory collection of documents for General Counsel, guaranteeing critical business agreements were executed.

Resolved office facility issues supporting seamless office operations.

Served as member of Comverge Social Committee coordinating company picnics, holiday potlucks and gift exchanges.

ARBOR PHARMACEUTICALS, LLC, Atlanta, GA

Executive Assistant to General Counsel 2014 - 2015

Handled administrative support for General Counsel along with ancillary support to President & CEO and Vice President of Business Development including maintaining detailed Outlook calendars.

Planned meetings, conferences, teleconferences and travel, both domestically and internationally, ensuring optimal time management and cost reduction.

Collected information as well as prepared communications and presentations for quarterly board meetings, industry meetings and business presentations.

Facilitated business success with gathering of data and preparing detailed expense reports, memoranda, reports, spreadsheets and presentations.

Assisted General Counsel with managing varied stages of agreement processing and signatory collection and intercompany approvals of agreements and contracts, ensuring deadlines were met and agreements were accurate.

Promoted team morale through initiating internal events, such as monthly employee birthday celebrations.

HEALTHPORT LLC, Alpharetta, GA

Executive Assistant to Vice President of Southeast Operations 2012 - 2014

Managed all logistics for Quarterly Regional Operations Meetings, including hotel negotiation, travel, catering and AV requirements, using Concur travel tool. Administered executive Outlook calendar and meeting schedules.

Provided weekly meeting minutes for operations meetings, keeping all vice president’s (VP’s) current with department changes and updates.

Updated HealthPort ROI databases and Salesforce, thereby maintaining accurate customer files and allowing monitoring of future selling opportunities.

Coordinated Adobe Meeting Connect and WebEx webinars with 100+ attendees for informing customers on all upcoming changes and new information.

SILVERPEAK REAL ESTATE PARTNERS, Atlanta, GA

Executive Assistant to Managing Director & Vice President of Finance 2010 - 2012

Performed all administrative needs for Managing Director and VP that included travel planning. Managed office supplies and vendor relationships.

Processed detailed time and expense reports showcased details of expenses in multiple project levels, ensuring expense accuracy on monthly reporting.

Supported operational efficiency through processing accounts payable and performing third-party payables invoice entries, utilizing detailed coding practices made possible with proprietary accounting software.

Created property transaction reports and applied inter-company coding practices that highlighted costs impacting different real estate programs.

REDDY US THERAPEUTICS, INC., Atlanta, GA

Executive Assistant to President / CEO, CFO & Vice President / Office Manager 2001 - 2009

Supervised 1 office administrator and 1 receptionist. Coordinated PowerPoint presentations in addition to pharmaceutical and science related industry conferences and preparing presentations. Served as 401k plan administrator.

Coordinated all domestic and international travel, providing detailed itinerary through implementing best practices that ensured cost-effective airfare and hotel arrangements.

Designed and implemented office policies and procedures that facilitated consistent purchasing and travel and expense practices.

Ensured human resources (HR) files accuracy and organization through executing employee induction process while maintaining confidentiality.

Provided most recent general ledger data for monthly finance meetings, as result of producing financial reports for budget meetings using SAP, QuickBooks and Excel.

Processed accounts payable invoices and maintained fixed assets inventory that allowed vendor payments and updated accurate list of all equipment and property on site for GAAP principles.

Education

Completed 6 semesters towards Liberal Studies, Humboldt State University, Arcata, CA

Technical Skills

Proficient in Microsoft® Office Suite, Microsoft Teams, Concur Travel Solutions & Invoicing, Oracle Time & Expense, Oracle Procurement, GoToMeeting, Skype, WebEx, Smartsheet, Lotus Notes, QuickBooks, Visio and Salesforce

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