Executive Assistant Manager
Resume:
Margarita Tonya Lee Perez
Orlando, FL 32824
adgxdu@r.postjobfree.com
Accounting Professional/Payroll Administrator combining cross-functional competencies in all phases of accounting, payroll, human resources and audit. Expertise conducting audits for Tax, payroll, and managing accounts payable, receivable and processing multi-state payroll. Seeking a company that will utilize my abilities in accounting, human resource and finance while providing the opportunity to increase my knowledge and experience in a team environment.
Work Experience:
Office Manager/Controller
John Hall Company- Orlando, FL Dec 2019 to present
• Responsible for the accounting operations of the company
• Communicate routinely with Project Managers on a variety of job-related topics including bonding, insurance and contract agreements.
• Participate in the formation and implementation of company financial plans
• Preparation of all monthly financial reports
• Work with outside CPA on monthly close-out procedures
• Provide reporting and budgeting as required by Senior Management.
• Manage company and project cash flow
• Supervise accounts payable and accounts receivable staff and functions.
• Work with project management staff ensuring proper compliance with accounting procedures including reviewing and analyzing job cost estimates and reports monthly.
• Develop written accounting procedures for the operations staff and work with team to ensure proper implementation and compliance.
• Creating new accounting/operations procedures to prepare and manage rapidly growing entity and the evolving business structure.
• Develop and maintain relationships with key partners including banks, title companies, etc. that will support and grow the business
• Prepare special reports by collecting, analyzing and summarizing information and trends
Payroll Specialist -
Randall Mechanics- Apopka, FL August 2019- Sept 2019- Contract
Key HR- Orlando, Florida Sept 2019 to Dec 2019
• Assisted in the implementation of new payroll system
• Worked in a team environment coordinating with other team members to process payroll.
• Assisted in the preparation and distribution of various payroll
• Maintained compliance with all payroll related regulatory requirements including effective internal controls.
• Responded to standard and some semi-complex payroll related inquiries from employees and payroll staff
• Prepared and reconciled payroll related accounting entries (general ledger) and reports.
• Prepared and maintained payroll records, data and statistics for the calculations of payroll for multiple entities
Office Manager/Accountant
Mercon Construction- Winter Park, FL July 2018 to July 2019
ACCOUNTING/PAYROLL
Daily processed accounts payable invoices, match packing slips with invoices and record the necessary information.
Requested Lien waivers/NTOs from vendors.
Processed check disbursements
Handled all bank reconciliations for Operating and Payroll accounts
Maintained all Accounts Receivable Billing detail
Handled all AIA billing and Payroll reporting in compliance with all outside contractors’ agreements.
Maintained employee credit cards and receipts, documented audit transactions.
Reconciled monthly credit card statements
HR in managed resumes and applications of prospective employees
Organized and accurately maintain filing system of confidential internal and employee files
Processed weekly payroll reimbursements and employee expense reports
Answered phone system
Processed tax payments, payroll taxes, w2, 1099, and prepare and file B & O taxes online.
Handled all new hire, cobra, Workman's Compensation, and insurance benefits.
All administrative duties, which include Notary Services using Macros and Pivot tables in reports
Responsible for accounts by verifying, allocating, and posted transactions
Designed Accounts Receivable invoices, analyzing payments received, and recorded deposit
HUMAN RESOURCE/OFFICE MANAGER/EXECUTIVE ASSISTANT TO CEO
Oversaw the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.
Identified legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are complying.
Investigated accidents and prepares reports for insurance carrier. Coordinates Safety Committee meetings and acts as Safety Director.
Kept records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
Attempted to coordinate management training in interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment as required by law.
Prepared employee separation notices and related documentation and works to maintain all documented related to employee in files in accordance to the law.
Acted as the point of contact among employees, clients.
Managed information flow in a timely and accurate manner
Oversaw the performance of other clerical staff
Acted as an office manager by keeping up with office supply inventory
Formatted information for internal and external communication – memos, emails, reports
Screened and directed phone calls and distribute correspondence
Organized and maintained the office filing system
Managed at height of company 58 employee's and 6 Foreman
Accountant
NY Properties- Part time remotely from home since 2008 - Orlando, FL
01/2003- 2008- was permanent Full- time office position
2008- 07/2018 weekends remote from Home in New York, and Orlando, FL
• Maintained all Accounting portfolio with 25 buildings worth over $5.5 million in New York, and Miami
• Processed bank reconciliations, journal entries and expense reclassifications.
• Updated, weekly cash flow, as well as processed all inter-company loans and weekly, monthly payrolls.
• Updated reports using excel with macros and pivot table
• Processed lender requisition for major construction and renovation projects.
• Generated income statements (PAL), reviewed trial balance, general ledger, and inter-company loan accounts.
• Processed Accounts Payable (entered invoices, cut weekly checks, vendor inquiries). Accounts Receivable (deposit checks, book ACH/wire payments, created tenant charges) and processed corporate billing duties.
• Booked all HR related expenses: payroll, bonuses, payroll taxes, workers comp, disability and 401k.
• Handled all new hire, cobra, insurance, benefits, 401k
• Processed monthly management fees, payroll reimbursements and employee expense reports • Managed over 250 employees at height of company
Accountant/Office Manager
TAILORED SPORTSMAN - New York, NY December 2015 to January 2017
Performed regular accounting processes (bank reconciliation, monthly and year-end procedures, AP/ A/R, credit cards reconciliation, payroll processing, fixed assets.
Executed cost accounting and analysis through the cost allocation process to ensure that all capital expenditures and expenses are properly allocated.
Tax reporting (Sales and Use tax for different states). Maintained and update documentation in all personal files Handled all, worker's compensation, separation notices, and all other personnel mandates as required
Prepared all monthly, quarterly, and annual federal and state mandated financial reports, such as 941's, 940's, state withholding, 1099, DOL Reports, sales and use tax reports
Provided monthly managerial reports: Budget, and Profit/Loss, Balance Sheet, Trial Balance, Cash Flow, Variance Analysis, Consolidated statements to both owners and the outside CPA.
Payroll Specialist (Contract)
Healthfirst - New York, NY October 2015 to December 2015
• Processed all types of changes in payroll, new hire, terminations, cobra, insurance, child support, raises, overtime, etc. for multiple employee's in Multi-state areas.
• Processed over 10,000 payrolls for various multistate areas in the United States
University Audit and Benefits Compliance Coordinator
City University of New York (CUNY) - New York, NY 9/ 2012 to 8/2015
Provided information and services supporting the University Human Resources Department.
Performed related audits for 25 colleges per the NYC Controller's Office and performed monthly audits of time and attendance for all skilled trade workers in the 25 colleges.
Processed all union payment voucher for all senior, community colleges.
Reviewed union annuity fund rate increases and ensured changes are reflected in voucher payments.
Internship PT- Billing and Patient Services
Westchester Medical Center - New York, NY May 2011 to May 2012
Provided strategic input into all facets of the operations and administration of the health-care programs.
Provided management and strategic guidance for Finance and Budget office, ensuring appropriate allocations and availability of resources, directing new needs development, liaises with corporate finance office and overseeing relationships with subcontractors and vendors, as necessary.
Ensured efficient use of resources to provide necessary and appropriate care while maintaining adherence to budgets and agency priorities.
Oversaw staff safety programs, including education, training, physical plant modifications and interactions with necessary partners to ensure safety work environments for all healthcare staff
Grant Accountant, Financial Analyst, Procurement
Pace University – Grant Accountant – New York 02/2012- 05/2012
Columbia University – Grant Manager - New York, NY 04/2011-2/2012
Weil Cornell- Grant Accountant- New York, NY 08/2008 - 07/2010
New York University Dentistry- Procurement Financial Analyst- 7/2010-04/2011
Prepared multi-year payout projection and cash flow reports.
Served as a liaison with IT department during implementation of Grant/Contract Accounting sub- system; participated during platform setup and UAT (User Acceptance Test) of other accounting, budgeting and reporting systems (Great Plains, Clarity, CRM and other).
Assisted in the preparation of annual budget; and annual audit requirement procedures and discussed audit finding with grantor.
Participated in regular accounting procedures of Finance department, which include: (month/year-end closing procedures, accruals, accounts payable, journal entries preparation and review, 1099 reporting, prepaid expenses).
Performed reconciliation of bank accounts, expenses accounts, AP, PRI (program related investments), term loan.
Monitored capital expenditures projects, as well as performed travel expenses analysis.
Monitored activities for international offices (payroll, budget, reconciliations, journal entries).
Performed monthly grant and contract variance analyses and forecast reviews for payouts and awards.
Provided accounting expertise for multiple educational institutes daily operations and financial transactions including purchasing, accounts payable, invoicing, journal entries as needed, and financial closing/reconciliations related to purchasing.
Extensive knowledge working with Pre-award and post award administration (NIH, DOD, NSF, CDC, HRSA, American Heart, etc.) and grant proposal preparation, monitoring and processing financial reports, as requested by grantor.
Ensured that all general ledger balances are properly analyzed, and adequate work papers are maintained resulting in fair and properly reported financial figures.
Payroll Specialist (Contract)
International Rescue Committee- - New York, NY March 2011 to August 2011
• Processed Multi-State payroll for all IRC employee's in the USA
New Hires, terminations, Insurance, Child Support, Payrate changes, status changes, etc.
Accountant - Contract
McIntyre & Associates - Norwalk, CT February 2005 to July 2008
Petro Gas/ Starr Gas - Tax Accountant- 1 yr. Unilever- Accounts Payable 6- months Heineken - Accounts Payable 6 months
WWE- Accounts Payable - 6 Months
Thompson Reuters- Accounts Receivable- 6 months People's Bank- Credit Card Fraud Auditor - 5 months
Various accounting roles for multiple large organizations.
Para -Professional/Staff Accountant
Greenberg & Hassan PC - Shelton, CT 2005 to 2008
Prepared write-ups, bank reconciliations, payroll/sales tax and conducted a self-review before submission for review.
Prepared financial statements, consolidated statements, and various other accounting statements (including cash flow statement and footnotes.
Responsible for posting and maintaining general preparation of supporting schedules and adjusting journal entries.
Assisted with various engagements including audit, reviews and compilations under direct supervision.
Prepared or reviewed tax returns, financial statements, monthly/quarterly write-up services, engagement documentation and related reports.
Reviewed and posted journal entries and accounting classification assigned to various records
Human Resources Admin/Accounting Assistant
Stamford Emergency Medical Services - Stamford, CT 04/2000 to 8/2003
Provided accounting assistance and assisted human resource manager for two ambulance companies.
Handled all Accounting functions for each entity. Processed payroll and benefits for each entity. Reconciled multiple bank accounts and accounts receivable and payables
Assisted with monthly closing of the general ledger.
Processed weekly and biweekly payroll for two ambulatory services 100 employees
Distributed materials for benefits orientations, open enrollment and summary plan descriptions Assisted employee benefit-related questions and assisted with ad-hoc reports
Maintained employee records and process employee status changes in timely fashion
Coordinated health, life, disability and retirement insurance enrollments and communicated with service providers concerning routine administration of programs.
Credit Manager
Unisource Worldwide - Windsor, CT October 1998 to April 2000
Created, updated, and reviewed customer accounts and files after ensuring accuracy of analysis review with multiple systems.
Responded to customer and sales representativeness inquires via phone and email on hold orders. Some underwriting of customer credit lines.
Ensuring that the company financial statements accurately were documented in Moody and were reported on the D & B repots.
Maintained and updated policies and procedures of the Master-file group.
Managed to maintain outstanding receivables at 45 days to pay, prior to start the days to pay were 360 days.
Education:
Master’s degree in taxation CPA in preparation and CFE
Kaplan University May 2018
Master’s degree in public administration in Public Administration
Pace University May 2012
Skills:
Accounts Payable (10+ years), BUYING/PROCUREMENT (4 +years), Great Plains (4+ years), payroll processing (18+ years), QuickBooks platform & online (18+ years), Tax Preparation (5+ years), Accounts Receivable (18+ years), General Ledger, Variance Analysis (10+ years), Fixed Asset (10+ years), Excel (10+ years), Reconciliation (18+ years), Grant Management (8+ years), Adjusting Journal Entries (18 +years), Budgeting (18+ years), Account Management
(18+ years), Collections (10+ years), Auditing (8 +years), Financial Analysis (10+ years), Human Resources (10+ years), Benefits Administration (18+ years), Account Management (18+ years), Billing (18+ years), Customer Service (10+ years), Data Entry (10+ years), Typing (10+ years), Managerial (18+ years), Office Management (18+ years), Legal Research (18+ years), Hiring (18+ years), Payroll (18+ years), ADP (18+ years), Grant Writing (8 years), Great Plains (10+ years), GAAP, Executive Assistant (16 years), Bilingual,
Bookkeeping, Real Estate, Paylocity, ADP Payroll, Deltek, GL
System skills:
Sytline, Oracle 11i, SAP, Peachtree, Quicken, QuickBooks, ASN400. JD Edwards, Mas 90, Mas 500, People Soft, ARC, Banner, Timberline, Microsoft Dynamics, Great Plains, Blackbaud, Microsoft Excel with pivot and V-lookups, Access, Word, PowerPoint, Outlook, Yardi, Sage Software and Foundations.
Payroll:
Paychecks, ADP Workday, ADP HRB, ADP Web Based Pay Expert, ADP Web Based EZ Labor Time and Management, ADP Reporting, ADP PC/ Payroll for Windows, ADP Report Smith, ADP E Time Nova Time, Compu-pay and In-house payroll, QuickBooks, Kronos, ADP, and Ceridian. Paylocity, Kronos, Paycom, Paycor, Foundations, Prism, Workday and multiple ERP software.
Audits:
OMB- A 133 Audit, IRB Compliance, Payroll Union Audits, ARC, PAC, FFE, Purchasing, Accounts Payable and Payroll using Banner, People Soft, JD Edwards, EZ-Fund other software not mentioned. OMB- Circulars, A-21, A-110, A-133, FAR, NSF, NIH CDC. NHF.NCF, various sponsors,
Returns: Quarterly, Yearly Payroll Taxes, Monthly, Quarterly Sales and Use Taxes, 1040, Individual tax returns, K1, S Corps, C-Corp returns
Tax Systems: Pro-Series, Tax Wise, Lacerate, Lawson, Ultra Tax
References:
Mercon Construction - Mehrdad Moradi 407-***-****
NY Properties/ Pavobella Salon - Ms. Colon 203-***-****
Stamford EMS- Andrew Pecora 732-***-****
International Rescue Committee Rhetic Fervotic 718-***-****
Greenwich EMS Joseph Soto 203-***-****
City University of New York 212-***-****
New York Paving Artie Bruno 718-***-****
Greene CPA- Adam Greene 631-***-****
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