OBJECTIVE

Seeking positions as: Office Manager, Personnel Assistant, Project Coordinator, Public Relations Officer, or Events and Functions Manager,

PROFILE

•Multi-talented and hardworking. Additionally, I am dynamic, confident, and ambitious with excellent communication and interpersonal skills, I have a flexible attitude to work.

•Tri – lingual with an international mindset I can easily adjust to different environments and cultures. I am looking to use my potential and experience within a progressive and forward-thinking organisation. Furthermore, I have the necessary qualities of drive, determination and commitment to make a significant contribution to any employer. Diverse experience in various industries (Retail, Quality Control, Public services, Construction, Consultancy, Car Park and the Petroleum industry).

SET SKILL

•Fully Conversant with Engineering Project Documentation- Technical Reports, Drawings, Minutes of meetings.

•Working with International companies in Morocco and Qatar

•Fully conversant with organising and co-ordination of meetings and events.

•Fully conversant with Public services, Flight Bookings, car/ House Rentals and to an extent familiar with Government procedures for trade Registration, opening a business and/ or a consultancy office.

•Trained with Germanischer Lloyd, in Germany on Project co-ordination, preparation of Facility quality control Sheets, Coordination with field inspectors and control of facility and plant Reports.

•Trained with SNAMPROGETTI, in Italy on Electronic Archiving and documentation control of all types of Documentation to Major Engineering Projects.

•Master of Microsoft Office Package.

•Good literacy and numeracy skills.

•Excellent written and oral communication skills.

•Ability to work under pressure, prioritise effectively, exercise discretion and confidentiality,

•Flexible and collaborative approach to working in a team,

•Willingness to learn new procedures and applications.

WORK EXPERIENCE

Company Name

Job Title

Location

Just Funky

Administrative Assistant

Richfield, Ohio- USA

Parsons International Limited (American) - Qatar

Program Admin Support

Qatar

Ws. Atkins Overseas (British) – Central Planning Office – Ministry on Municipality and Urban Planning – Qatar

Team Administrator

Qatar

QDVP (Joint Venture between Qatari Diar & VINCI Park)

Personal Administrative Assistant

Qatar

QATARI DIAR (Government)

Document Control Supervisor

Morocco

SAMIR Refinery (Government)

Document Control

Morocco

GERMANISHER LLOYD (GMBH)

Personal Assistant

Morocco

TECHNICATOME

Personal Assistant

Morocco

LABEL’VIE supermarket

Chief of Cashiers

Morocco

Aswak Assalam

Chief of Cashiers

Morocco

ERAF Electricity

Administrative Assistant

Morocco

WORK EXPERIENCE

Just Funky

RESPONSIBILITIES

-Answer and direct phone calls

-Organize and schedule meetings and appointments

-Maintain contact lists

-Develop and maintain a filing system

-Order office supplies

-Book travel arrangements

-Submit and reconcile expense reports

-Provide general support to visitors

-Handle multiple projects

-Prepare and monitor invoices

-maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

-Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

-Contribute to team effort by accomplishing related results as needed

-Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

-Organize travel arrangements for senior managers

Parsons International Limited From October 2014 –October 2018

From May 2019 Till now

RESPONSIBILITIES

TEAM ADMINISTRATIVE SUPPORT

Arranging meetings, scheduling appointments, keeping the office calendar, answering telephones and editing correspondence.

Deal with hotels and get the best corporate rates,

Arrange and organise events,

Deal with rental (accommodation and cars)

Maintain office files and databases and create computer spreadsheets and presentations.

Purchasing supplies and managing the supply room.

Creating and maintaining office documents: office documents such as, invoices, reports, data sheets.

Overall office keeping maintain the inflow and outflow of goods (food, paper, pens, pencils, notepads etc.),

Arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment,

Supervising the work of low-level clerks and assign jobs to them.

Making travel arrangements: when the employer or the department is willing to travel to any place for work,

Maintaining confidentiality in all aspects on the firm’s dealing and working.

Ws Atkins Overseas – Central Planning Office – Ministry on Municipality and Urban Planning –Qatar

From 14th October 2012 till September 2014

TEAM ADMINISTRATOR

RESPONSIBILITIES

•Devising and maintaining office systems;

•Booking rooms and conference facilities;

•Using content management systems to maintain and update websites and internal databases;

•Attending meetings, taking minutes and keeping notes;

•Liaising with staff in other departments and with external contacts;

•Ordering and maintaining stationery and equipment supplies;

•Sorting and distributing incoming post, organising and sending outgoing post;

•Liaising with colleagues and external contacts to book travel and accommodation;

•Organising and storing paperwork, documents and computer-based information;

•Managing the Drivers

•Assisting on the Translation from English to Arabic and Arabic to English

QDVP (Joint Venture between Qatari Diar & VINCI Park) Qatar

April 11 to 1stof October 2012

ADMINISTRATION ASSISTANT TO THE CEO

RESPONSIBILITIES

•Devising and maintaining office systems, including data management and filing;

•Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

•Screening telephone calls, enquiries and requests, and handling them when appropriate;

•Meeting and greeting visitors at all levels of seniority;

•Organising and maintaining diaries and making appointments;

•Dealing with incoming email, faxes and post, often corresponding on behalf of their manager;

•Organising and attending meetings and ensuring their manager is well-prepared for meetings;

•Liaising with clients, suppliers and other staff.

•Carrying out specific projects and research;

QATARI DIAR Morocco

July08 to March 11

PROJECT COORDINATOR & DOCUMENT CONTROL SUPERVISOR

RESPONSIBILITIES

•As part of Technical Team, responsible for receiving, logging and distributing all technical documents

•Develop an effective relationship, and work with the team to install a correct system for management of all project’s documents

•Organise and sort all the documentation related to the project properly.

•Receive all consultants’ drawings, log in, review and distribute as required by the Project Manager.

•Ensure timely review of submittals by consultant and review.

•Scan and database the approved shop drawings. Keep current hard copies and file supersede version.

•Follow-up on deficiency lists and assist with scheduling.

•Coordinate with PM/CM/DM consultant in setting up document control system to assure all documents are logged efficiently.

•Insures the keep up and maintenance of company property and facilities.

SAMIR Refinery Morocco Jan 07 – July 08

PROJECT COORDINATOR & DOCUMENT CONTROLLER

RESPONSIBILITIES

•Assistant to Project Director

•Issuing correspondence, weekly & monthly reports, and internal memorandum

•Organising meetings and conferences

•Managing project stationary

•Coordination with subcontractor and project executor

•Coordination between Project Management and other company departments

•Channel and organise documentation flow among the Various Contractors in the Upgrade Project and SAMIR.

•Reception, categorise and control of documentation

•Register the documents data in the electronic filing system

•Filling of the documents (hard and soft copies)

•Follow up of revisions

•Follow up and submission of comments to the concerned departments

•Exportation and saving of electronic documents via the EDMS

•Actually involved in the EDMS Project at SAMIR:

•Preparation of a Report and a Presentation about EDMS

•Preparation of a Document Management Procedure

GERMANISHER LLOYD (GMBH) Morocco Jul 03 – Dec 06

PERSONAL ASSISTANT & PROJECT COORDINATOR

RESPONSIBILITIES

•Administrating the software prepared by the company for daily activities.

•Issuing technical reports for inspection findings done by surveyors.

•Managing all inspectors reporting using Inspection Software developed by GLO for SAMIR

•Participating in the training of the software presented to SAMIR Refinery.

•General administration duties and handling the daily reports to the client.

•Attending all management meetings.

•Coordination between SAMIR Refinery and GLO surveyors on Site.

•Preparation of presentations required by SAMIR, for the Moroccan Government.

•Administration of the top management daily affairs (Tickets, Cars, Flats, Hotels)

•Issuing the time sheets and monthly expenses.

•Reception and filtering of phone calls

TECHNICATOME – Constructor of Nuclear Energy Center Morocco Apr 02 - Jun 03

PROJECT ADMINISTRATION ASSISTANT

•Participating in some of company financial affairs (vat declaration, annual reporting…)

•Responsible for filing system

•Responsible for the preparation of monthly tax declaration of the company

•Participation in the company presentations and press conferences.

•Coordination between different company departments

•Administration of the top management daily affairs.

OTHER JOBS Feb 99 – Mar 02

• Chief of cashier operators at LABEL’VIE supermarket in Rabat

• Chief of cashier operators at ASWAK ASSALAM supermarket in Rabat

• Administrative Assistant at ERAF Electricity Company

DUTIES INCLUDED:

• Management of daily sales

• Inventory control management and sales management

• Management of technical problems

• Planning and monitoring of daily schedule

• Customer liaison and customer services.

• Daily accounting and controlling cash flow.

TRAINING Jul 98 – Jan 99

CONSULTING HOUSE - Engineering and Design department

•Assistant to the management.

•Studies of the Public Tenders.

•Establishment of different letters and invoices

•6 months training with International Company Bull Morocco

EDUCATION

EGIS Ecole de Gestion Informatique et Secrétariat 1995 - 1997

• Diploma of Tri-lingual Assistant To Management “Diploma Specialized in Assistance To Management and Coordination”

Ibn Tofail University – Morocco 1993 - 1995

• Degree of study of English Language and Literature

COMPUTER SKILLS

• All MS packages including Word, Excel, PowerPoint, Outlook

• Internet

• Inventory Control Software "Webmaster & Gold"

• Aim Directa of Intergraph (Electronic Doc Management System)

• Aconex – Document Management System

LANGUAGES

• Fluent Arabic, English, and French,

• Medium in Spanish, Italian and German

Contact this candidate