COLEEN M. ROJAS

US Citizen / Canadian Permanent Resident Open for Work • Email: adgx2f@r.postjobfree.com • Mobile: 778-***-**** linkedin.com/in/coleenrojas

PROFILE

While specializing in the corporate meeting, event and incentive planning industry, the past twenty years have been focused on the project management of strategic programs, enabling clients to facilitate successful business meetings, sales trainings, product launches, customer events and reward trips. Client experience ranges from pharmaceuticals to communication, technology and financial companies. Working with project budgets, as large as $6 million, has allowed for valuable contribution reaching targeted key business objectives. Expert in account management, project and operations management, client retention, and program development.

CLIENT PROJECTS

Abbott Laboratories Hospira, Inc. Organon International

AbbVie Pharmaceuticals HSBC Pharmacia

Acclarent Intel Pfizer Inc

Avaya KOFAX Qiagen

Bunge: Agribusiness L’Oreal Matrix Rabobank International

The Cincinnati Insurance Companies Mercedes-Benz uniPHARM

Dell Technologies, Virtustream OATH (Verizon) / Yahoo TELUS

Honda Oracle Young President’s Organization (YPO)

PROJECT TYPES SPECIALTIES

Advisory Board Meetings Product Launches Site Selection, Negotiation & Procurement

Board of Director Meetings Road Shows Strategic Planning

Incentive Travel / Award Trips Sales Force Training Budget Development & Management

Automotive Ride-and-Drives Symposia Project Management

National Sales Meetings Train the Trainer Client Retention

Plan of Action (POA) Tradeshows Program Development

PROFESSIONAL EXPERIENCE

Self-Employed Corporate Meeting, Event and Incentive Planning Consultant - Remote March 2014 – Present

Various Clients include, but not limited to: Meetings & Incentives Worldwide (UK & Wisconsin, USA), Madison Performance Group (NYC), PRIME Event Partners (Canada), Cantrav (Canada), Rare Indigo (Canada), First Agency (London)

Independent Consultant for hire, specializing in managing accounts for corporate meeting and incentive travel planning, offering full-range services – strategic planning, financial management, cost savings through site selection, sourcing & procurement, and operations logistical management. Deep understanding of Pharm Guidelines, Data Privacy (extensive GDPR training) and technological implementations during pre-planning and on-site execution (web registration, mobile applications, badge production, RFID readers).

VIRTUSTREAM, a Dell Technologies Business, Marketing & Events Exec. – London, U.K. Jan 2018 – July 2018

Facilitated logistics for Virtustream during sponsorship at top tier EMEA conferences and events, such as SAP TechEd, Gartner Symposium, IDC Cloud Summits and more, creating opportunities for the sales force to generate and qualify leads. Developed sponsorship event decks for presentation, vendor contracts, management and budget reconciliation, as well as managed public relations agencies in France, Germany and the UK for internal press events.

PRIME Event Partners – Vancouver, B.C.

Sr. Project Manager, Meetings & Incentives Jan 2013 – March 2014

Operate incentive travel and meetings from conception of program to on-site execution through final reconciliation

Manage budgets for clients, ensuring all logistical suppliers, through negotiation, are within parameters

Assist in business development with RFP responses from a budgetary and venue research capacity

AEP New York, Phoenix Marketing Solutions, Plannernet – Vancouver, B.C. July 2010 – Dec 2012

Contract Meeting Planner / Travel Director

Meeting and event management on a contractual basis, handling attendee and meeting logistics; on-site operations

Pfizer Inc – New York, NY

Sr. Manager, Global Meetings & Incentives March 2007 – Feb 2010

Planner for the USP Meetings Marketing Team, working with US and Worldwide internal marketing clients

Prepared audit files and cost savings reports for each program, averaging $600,000 in client cost savings per year

Contracted and negotiated pricing with DMCs, transportation companies, hotels and other travel vendors

Coordinated hotel, transportation and meeting logistics for incentive trips, advisory board, internal, expert panels, and other types of meetings, held domestically and internationally

Managed attendance and invitation of top tier doctors to Healthcare Provider related meetings

Tracked meeting and vendor budgets

Managed third party agency vendors regarding program content and meeting goals

Prepared and maintained budgets from $50,000 – $1.2 million, while ensuring all aspects are company compliant

Operated programs from site inspections, conception of meeting to on-site execution and final reconciliation

Madison Performance Group – New York, NY July 2001 – March 2007

Senior Project Manager

Managed and coordinated corporate events worldwide, with groups ranging from 25 - 6,000 participants

Conducted site inspections and selection in coordination with client needs and requests

Contract negotiation with hotels, Destination Management Companies and applicable vendors

Prepared and maintained budgets from $150,000 – $6.5 million for both incentive trips and meetings

Facilitated the creation of all pre-trip documents, including logo design, letters, program of events, bag tags, etc.

Handled variety of meeting types, such as advisory board meetings, speaker trainings, national sales training, plan of action meetings, incentive and award travel for financial, pharmaceutical, automobile, financial, insurance and telecommunication corporations

Education Drexel University, Philadelphia, PA - Graduation Date: June 9, 2001

Bachelor of Science in Hospitality Management, Minor: Business Administration; Study/Work Abroad 1999

Computer Skills & Certifications

Windows XP, NT, Mac OS, Microsoft Office Suite, Publisher, CORE 5.0 Discovery, ISIS Gold System, Dreamweaver, GEMS, Pegasus, Filemaker Pro, QLess, Various Event Apps, CVENT, Lanyon

CVENT Event Management Certification

CVENT Advanced Event Management Certification

Publications & Writing Samples

http://www.aluxurytravelblog.com/2012/11/23/cruising-with-disney-5-highlights-for-exhausted-parents/

http://www.aluxurytravelblog.com/2012/12/18/discovery-shores-boracay-island-luxury-for-families/

http://www.aluxurytravelblog.com/2013/01/30/5-luxury-wellness-holidays-from-around-the-world/

http://www.aluxurytravelblog.com/2012/11/20/5-of-the-most-kid-friendly-airlines-in-the-world/

Miscellaneous

Member, Metro Vancouver Tourism and Hospitality Industry Response and Recovery COVID-19 Task Force

CPR, First Aid and AED Certification

Conversational in Spanish; Ability to understand Tagalog

Ronald McDonald House – Shift Volunteer, Vancouver, B.C. 2013 – 2015; Dinner Host 2015-2016

Certified Yoga Teacher, 200-hour program at Prana Yoga College, Vancouver, Completed October 3, 2010

Battersea Spanish School, London, UK 2017

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