Entry Operator Assistant

ALAN H. NATIVIDAD

Document Controller & Data Entry Operator

PROFILE

Accomplished Document

Controller, Administration

Personnel Assistant & Time Keeper

professional with more than 19

years broad base experience in

UAE & Philippines working in

multimillion dirham projects.

Proven ability to handle the full

department & projects assigned

by the company with the

expertise in documentation, focus

on the correct way to create and

fill out company documents.

Versatile professional with

excellent organizational skills.

NATIONALITY

Filipino

EMAIL/CONTACT

adgw0h@r.postjobfree.com

Phone No. +971**-*******

SKILLS

Good command of English both

oral and written and customer

service skills

Computer Skills (Word processing

tools and Spreadsheets)

Data organizational Skills

Fast typing Skills; touch typing

system

Great attention to details

EDUCATION

Bachelor of Science in Computer Science

Computer Secretarial Business Management

WORK EXPERIENCE

CSI Commissioning for Electromechanical Equipment

Installation and Maintenance L.L.C.

Document Controller

August 2018 – May 2020

TAV Tafe Akfen Investment Construction L.L.C.

Data Entry Operator / Document Controller

April 2014 – July 2018

Bechtel Corporation AG&P Fabrication Yard (Philippines) Project Timekeeping Clerk

December 2012 – March 2014

Amana Contracting & Steel Buildings L.L.C.

Administration Personnel Assistant

August 2009 – October 2011

Dutco Balfour Beatty L.L.C,

Document Controller

April 2008 – March 2009

Government Service Insurance System (GSIS) (Philippines) Loans and Claims Processor

March 1999 – March 2008

DETAILED EXPERIENCE

August 2018 – May 2020 UAE

CSI, Commissioning for Electromechanical

Equipment Installation and Maintenance L.L.C

(Abu Dhabi International Airport - Midfield Terminal Building Project)

Document Controller

• Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.

• Applying permits in LOTO department to be use by ELV and LV Engineers for commissioning

• Arrange and generate the test packs reports as required by ELV & LV Engineers.

• Work with documents and records across various departments, including human resources.

• Assist in preparing timesheet, collecting timesheet from main contractor personnel, compile and send to CSI Administration head office.

• Assist for distribution of memo for the staff/technician issue by HR Department.

• Update and maintain the project tracker records and control logs as required by ELV & LV Engineers.

• Communicate and collaborate all the site needs with project managers. April 2014 – July 2018 UAE

TAV Tafe Akfen Investment Construction, (Abu

Dhabi International Airport - Midfield Terminal

Building Project)

Data Entry Operator / Document Controller

• Manage and enhance company’s document control processes and system.

• Ensure all incoming and reviewed documents are correctly logged and redirected to the concern person/department.

• Establish and maintain a proper documents and drawings filling system and archive for hard copies under safe custody with easy traceability as per company procedures.

• Ensure timely transfer of electronic documents and hard copy documentation to/from clients, consultants, sub-contractors and /or third parties.

• Maintain comprehensive data base with all documents, ensure they are correctly registered and appropriately filled.

• Follow-up for pending responses for incoming and outgoing mails, submittals, and drawings with the concerned parties.

• Type in data provided directly from client, consultants and subcontractors.

• Transfer data from paper formats into computer files or database systems

• Create spreadsheets with large numbers of figures, equipment and materials type.

• Sort and organize paperwork after entering data to ensure it is not lost.

• Verify and update existing data by comparing it to source documents.

• Perform regular backups to endure data preservation

• Verify accuracy and completeness of data of all incoming/outgoing documents.

• Performs all related duties as assigned.

December 2012 – March 2014 Philippines

Bechtel Corporation AG&P Fabrication Yard Project Timekeeping Clerk

• Daily recording & entering manual timesheet at E-Tract timekeeping system.

• Record employee information, such as exemptions, transfers, and resignations, in order to maintain and update payroll records on E-Tract

• Compile employee time, production, and payroll data from time sheets and other records.

• Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments, Subcontractors, & Clients

• Responsible for verification of daily attendance, collection and verification of daily timesheets and distribution for manual employees.

• Process and issue employee paychecks and statements of earnings and deductions.

• Compute wages and deductions, and enter data into computers

• Review time sheets, work charts, wage computation, and other information in order to detect and reconcile payroll discrepancies.

• Assist in the preparation of project reports, including Project Daily Force Report, Project Weekly Man-hours Report, Attendance Reporting as requested and ad-hoc reporting. August 2009 – October 2011 UAE

Amana Contracting & Steel Buildings

Administration Personnel Assistant

Assist with general activities on HR & Admin Department for foreign employees’ personnel such as:

• Maintain and update leave records

• To process the request leave vacation and approval.

• To process the termination and resignation

• Recording & entering timesheet.

• Preparing allowances, deduction, evaluations, site injuries, employment offers, increments, employee letters, memo’s, certificates.

• Attending the employee’s inquiry: salaries, deductions, necessary copies of their documents. Responsible for having the general file records of all the foreign employees’ personnel which includes:

• Original Passports

• Employment Contract / VISA’s

• Work Permit / Labour card / VISA copies (actives, renewals, cancellations)

• Gate/Security Passes

• Trainings certificates and Insurance etc.:

Responsible for on-boarding of foreign employees which includes

• Coordinating with administrator for booking tickets

• Arranging for visa deposit to airport

• Airport pick up coordination

• Coordinating with PRO and transport in-charge for visa cancellation and deportation.

• Assist for locking payroll function every end of the month.

• Compose memo’s/correspondence/reports for own or manager’s signature.

• Updating / Data entry on the employee’s database and monitoring the following documents of employees such as passports, visa’s, insurance etc. for expiration and necessary arrangement / coordination to the PRO Officer in order to renew.

• Preparing/processing quotations, purchase orders, delivery orders, invoices for labours meal & accommodations.

• Provide support in organizing admin-related communication programmed /activities.

• Provide secretarial support and office administration to HR. April 2008 – March 2009 UAE

Dutco Balfour Beatty LLC (Dubai Mall Project) Document Controller

• Respond to call, emails, and routine letters; direct inquiries to the appropriate person.

• Typing, preparing and collating reports

• Maintaining department incoming and outgoing register for letters, memos, interim applications,

• Track of Documents, Drawings, Technical Submittals & Material transmittals which are more than 14 days and chase the Technical team for the pending documents.

• Encode incoming/outgoing correspondence and other document submittals, material submittals, drawings by preparing transmittals to the different package managers, consultants and subcontractors.

• Provide support to the entire QS department for the required documents as necessary. March 1999 – March 2008 Philippines

Government Service Insurance System (GSIS) Loans and Claims Processor

Contact this candidate