Assistant Front Office

ORGANISATION HIGHLIGHTS

q Net*hightech Jalandhar (Punjab) as a WEB DESIGNER from

May 2013 to February 2014

q As a BOOKKEEPER in, San Fernando City from August 2014 to July 2015.(Philippines)

q As a Ticket Agent in Orange Tours and Travels, San Fernando city from September 2015 to October 2016.

(Philippines)

As a Receptionist/Admin Assistant in Sunrise petroleum FZC from October 2018 to August 2020

EXPERIENCE

Sunrise Petroleum FZC – Hamriyah Freezone

Front Desk Personnel, Admin Assistant, HR assistant October 2018 – August 2020

Front Office Management:

• Attending Calls- incoming/outgoing, connecting international calls.

• Booking & Tracking of Couriers.

• Attending guests/Visitors and drivers’ requirements. Administration:

• Office Maintenance related to indoor and outdoor activities. Placing orders and generating quotations for Business cards

/stationery/ pantry-utility /plants/ AC / plumbing etc.

• ADNOC reminders to be send to accounts

• Hotel & Air tickets bookings for employees & guests.

• HFZA e- salary sheet submission online every month.

• Arranging for birthday celebrations monthly and various other event co-ordination

• Deletion & addition request given for the medicals cards upon an employee leaving the company and upon the

issuance of visa.

• Looking into housekeeping activities for cleaning and ensuring cleanliness & hygiene inside and outside office premises.

• Recording & tracking of daily attendance manually (with remarks if any) for staff and checking the biometric system

• Checking and submitting bills of vendors to accounts.

• To send the claim notification of the vehicles met with an accident if any to the insurance agent and coordinate for repair

• Overseeing of the vehicle expiration dates on daily basis and taking quotes from the agents for renewal process with approval, after which scanning and saving the new mulkiya received & the policy certificate.

• Coordination with light vehicle drivers for relevant jobs along with their roaster arrangements

• Checking of traffic fines every week.

• Sending ICIS reports weekly.

KAMALJIT KAUR

H.R & ADMIN ASST.

PROFILE

Work with the aim of excellence and spirit of

teamwork and fellowship for the betterment of the

organization and to undertake the challenging

responsibilities the company would offer.

CONTACT

Mobile: +971-*********

E-Mail: adgvnu@r.postjobfree.com

EDUCATION

q B.Sc. IT (Information Technology) graduates

from Guru Nanak Dev University (India) in 2010

q Taking Master’s in Business Administration

(MBA) at Saint Louis College, San Fernando

City, La Union (Philippines)

2

• Maintaining soft copy of folders for passport

, emirates id/labor card/medical card for the staff & labors.

• Preparing summary sheet for international calls.

• Handling Petty Cash

• Scheduling interviews

• Assisting accounts in making cover notes for all invoices

(whenever required)

• Any ad hoc jobs.

HR Assistant:

• Issuing Official letters as per the requirement

• Passport record maintenance

• Design Job advertisement for recruitment and screen response against job requirements.

• Coordinating with shortlisted candidates for next level interview.

• Making Offer letters

• General Introduction to new employee about the company, organization structure, HR policy, general procedures

• Gathering monthly payroll inputs like number of New hires along with date of Joining,, Leaves, business travel and LOP details,

• Preparation of monthly payroll and submitting for verification

• Issuing of relieving & experience certificates

Ensure all the relevant correspondences from joining until exit of the employee are maintained in both soft and hard copies. Technical Skills

Internet

Technology

: CSS, CSS3, HTML,

JavaScript, Photoshop,

Dreamweaver

Database : MYSQL

IDE Used for

PHP

: Dreamweaver

Content

Management

System

: WordPress

Others : MS Office, Open Office

SPECIAL ATTRIBUTES

q Takes initiative and works independently or as

part of a group.

q Well organized and easily meets deadlines.

Always interested in learning new technologies.

Personal Profile

Nationality : Indian

Languages :

English, Tagalog, Punjabi,

Hindi

:

I hereby declare that all the particulars above are true to the best of my knowledge and understanding KAMALJIT KAUR

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