Manager Executive
Resume:
Name : Nanette Nabil Rateb
Address : *** * ******* **. ********, Cairo.
Tel No. : (202)22021250-22034647
Mobile No. : 012/21744518
E-Mail : adguzh@r.postjobfree.com
Marital Status : Married
Secondary School : Notre Dam Des Apotre / English Section
Education : Faculty Of ALSUN / Spanish Section
University : Ain Shams
Date of Graduation : May 1992
Computer Skills
Excellent Typing (English & Arabic) in Microsoft Word, Windows 2010, Internet, E- Mail, Excel
Languages :
English : V. Good
Spanish : Good
Other Studies: -
English Courses in British Council
High Certificate in Executive Secretary from AUC.1999
Studies in “ Office Management, Customer Service, Spread Sheet using Database, Administration of Conference, Telecommunication & Network, Report writing, Business English.
Experience History:
From 8/2018 – Till now
Horticultural export Improvement Association (NGO Co.)
Position: Office Manager for the Executive Director
From 7/2008 – 7/2017
Orascom Housing Community (OHC)- Haram City project
Position: Office Manager for the Finance Director (CFO)
From 5/2004 – 6/2007 (Ended Project)
Degrémont Company (Multinational Co. For Waste Water Treatment)- Construction, Operation & Maintenance Project in El Gabal El-Asfar
Position: Executive Secretary for the Plant Manager
From 5/2000 – 8/2003
Global Productivity Systems (GPS) Member of Bahgat Group
IT Company, Agent & Distributor for International Software (Maintenance & Financial)
Position: Office Manager for the Managing Director
From 4/1998 – 4/2000
“ Altayyar Group“ A multinational company Based In Saudi Arabia
Position: Office Manager for the General Manager
From 9/1997 – 1/1998
“ Lokma Group “ Industrial Company for Pipes & Fiber Glass Products
(Multinational Company)
Position: Executive Secretary for the Chairman
From 6/1997 – 8/1997
“Mena House Oberoi Hotel “ (Part Time)
Position: Executive Secretary to the Public Relation Manager & the Regional Manager
From 7/1996 – 6/1997
“The Electronics Consulting Office “ ECO, a Computer Company
Position: Executive Secretary
From 9/1993 – 7/1996
“Temtco Co. “An Import & Export Co. For Medical Equipment
Position: Executive Secretary Office Manager
From 7/1992 – 9/1993
“Wisdom Tours & Travel “
Position: General Secretary Executive Secretary
Administration Responsibilities:
Provide general administrative support to the Manager
Manage and maintain CEO contacts database & calendar
Plan and schedule meetings & appointments
Attend and prepare minutes weekly /monthly meeting
Follow up minutes of meeting actions
Manage and organize filing systems
Create weekly and monthly reports from different departments
Leadership for secretarial staff, clerical staff
Rack daily expenses and prepare weekly, monthly or quarterly reports
Responsible for contracts and invoices audit
Coordinate, attend and take minutes for the CEO meetings, partners meetings, top management meetings, board meeting.
Organize for business trip arrangements (visa, accommodation..etc)
Organizing board meetings, preparing agenda papers and tools.
Handling all in and out mails/faxes
Taking care of all in and out correspondence.
English & Arabic word processing.
Handling the hotels and tickets reservations for staff & visitors, top management.
Manage contracts with vendors,
Communicating with Clients, Suppliers & other Staff.
Helping in tender's preparation.
Following Shipments.
Following LC’s.
Following Sales Orders (Invoices, receiving orders amounts).
Following Sales Reports.
Following internal requisitions (cars, spare parts, buffee, stationary, cleaning tools, safety tools… etc)
Helping the deliveries to customer.
Following up expenses notes, customer's invoices.
Responsible for Petty Cash
Maintaining and ordering office supplies
E- Mails & Internet searching.
Personnel & HR Responsibilities:
Assist in the HR functions. Screens all incoming CVs
Conduct the phone and the initial interviews for potential candidates.
Handling some personnel activity (follow up vacations, employee's time sheets, overtime….)
Handling and coordinating the transportation for the staff (more than 300 employees).
Responsible for ordering uniform for the staff.
Complete and processes forms and documentation of benefits as medical insurance, employees bank account.
Sharing the HR manager in negotiation with the clients (medical Co., transportation Co…etc)
Distribute and collect bank cards and insurance cards to the concerned employees.
Answers telephone inquiries from and concerning employees.
Maintains updated employees records and information such as personal data, attendance, overtime.
Record updated employees training (safety, process, fire fighting…etc)
Contact this candidate