CV- ERNESTO A. ESTACIO - * of *

E R N E S T O A. E S T A C I O

Administrator / Document Controller / Project Coordinator AREAS OF EXPERTISE PERSONAL SUMMARY

Project Coordination

Risk Management

Quality Assurance

Performance Reviews

Tenders

Procurement Strategy

Execution Planning

Organization, Planning

and Priority setting

A results driven, self-motivated and resourceful project coordinator with an in depth understanding of all aspects of project coordination and implementation. Experience of supporting the delivery of new and existing products and business enhancements that enable individuals and organizations to improve the quality and productivity. Well presented with excellent communication skills and having a commercial approach to solving problems and developing business. Now looking forward to making a significant contribution with an ambitious Organization, Planning and company that offers opportunities for progression.

PROFESSIONAL PERSONAL SKILLS

MS Office Package Effective Time Management Enthusiasm Multi-tasking Photoshop Pro-active Energetic Keen to detail

AutoCAD Team Player Problem

Solving

KEY SKILLS AND COMPETENCIES

Ability to work under pressure and meet tight deadlines.

Self-motivated with a flexible attitude and be able to adapt quickly to change.

Leading, engaging and building confidence in project staff.

Having exceptional interpersonal, communication and motivational skills.

Excellent working knowledge of all Microsoft Office packages.

Proven ability to stay within approved budgets schedules & achieves objectives.

Ability to multitask and manage conflicting demands. WORK EXPERIENCES:

Mohammad Omar Bin Haider Group, Dubai, UAE –Projects Assistant to the COO and Group Director of Projects cum Document Controller March 2016 – March 2020

Manage COO’s and Group Director of Projects scheduling, communication and travel coordination.

Draft original and routine correspondence for COO’s signature as well as for Group Director of Projects.

Manage deliverables to the COO and provide any necessary reporting.

Create and edit presentations, documents and reports for the COO and Group Director of Projects as required.

Plan, prepare materials for, and help lead bi-weekly Administrative Management Team meetings.

CV- ERNESTO A. ESTACIO - 2 of 6

Manage Administrative Management Team calendar, plans, and action items.

Provide assistance to the COO and Group Director of Projects for meeting preparation and events.

Support the COO’s participation in staff meetings, departmental meetings, Senior Management Team (SMT) meetings, and Board of Directors meetings; take notes and follow up action items related to such meetings

Develop and maintain appropriate document filing systems, and ensure compliance with records retention procedures

Manage corporate registration documents and contracts database

Develop relationships with key operational contacts, both internal and external.

Ensure confidentiality information at all times.

Other duties as assigned by the COO and Group Director of Projects. Office Administrator duties:

Answer and direct phone calls

Receive, sort and distribute the mail

Organize travel arrangements for senior managers

Organize and schedule meetings and appointments

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes and forms; write letters and emails on behalf of other office staff

Reply to email, telephone or face to face enquiries

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Assist in the preparation of regularly scheduled reports

Coordinate office procedures; develop and update administrative systems to make them more efficient

Resolve administrative problems

Order office supplies; Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Coordinate repairs to office equipment.

Mohammad Omar Bin Haider Group, Dubai, UAE- Procurement Department Procurement Administrator cum Document Controller

November 2014 – February 2015

Updating and creating new Vendors into the standard registers ensuring that the information is accurate and up to date.

Contacts vendors or buyers regarding errors in partial or duplicate shipments, prices, and substitutions.

Provide management oversight of vendor invoices for accuracy and distribution to the proper accounting department for payment.

Executed and negotiated with suppliers to obtain prices and specifications.

Develops, prepares and presents terms and conditions on bids and reviews technical specifications.

Manages the Service's competitive sealed bidding and request for proposal processes for services from receipt of transmittal through contract award in accordance with regulations and procedures.

Maintain the documents in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Compiles data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered, compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.

Coordinate all activities related to the Document Control procedure, Contracts, LPO’s, Payment Update, follow ups with the Suppliers regarding for their submittals and compliance to the orders and commercial correspondences if required.

Responsible for overall coordination of controlled documentation within the company.

Performs the Document Control function within the validated master control system. CV- ERNESTO A. ESTACIO - 3 of 6

Al Shafar General Contracting, Dubai, UAE

Document Controller

November 2013 – November 2014

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required.

Typing of site documents, and follow up of all the site needs.

Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

Maintain updated records of all approved documents and drawings and their distribution clearly.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the project.

Compiles data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered, using calculator and computer: Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.

Reads computer files or computes figures to determine prices and discounts, following invoices and credit memorandums, and using calculator.

Records data in control records.

Contacts vendors or buyers regarding errors in partial or duplicate shipments, prices, and substitutions.

Maintains file of returnable items received from or returned to vendors.

Writes check or prepares voucher authorizing payment to vendors. Reno Vations Technical Services, Dubai, UAE

Project Coordinator / Document Controller

February 2012 - November 2013

Coordinate with engineers and developers in designing the plant; draw and sketch installation and location of equipment such as amplifiers, power supplies and cables; complete material orders needed for planned construction.

Monitor contractor performance; insure adherence to terms and conditions of agreements.

Coordinate construction efforts through in-house and contract labour for new construction and rebuild projects.

Perform site inspections for quality control.

Coordinate permitting and make ready process.

Communicate with Project Manager or designated supervisor regarding concerns about construction progress.

Performs other duties as requested by supervisor.

May analyse departmental project information to determine and/or forecast trends utilizing detailed instruction received by department personnel.

Generates complex project reports.

Creates and maintains project files.

May processed pay applications, joint check payments, and lien releases.

Be familiar with specifications, shop drawings, and submittals.

Maintain projects lists and close out documentation.

Interface with general contractors and subs and be detail oriented with follow up skills.

Responds to inquiries from department personnel regarding assigned project status.

Assists department personnel in organizing work relating to specific assigned project deadlines.

CV- ERNESTO A. ESTACIO - 4 of 6

Kele Contracting Co. LLC, Dubai, UAE

Document Controller cum Site Coordinator

September 2009 - February 2012

Sheth Estate International Limited, Dubai, UAE

Document Controller cum Secretary

August 2008 - August 2009

Responsible for clerical duties related to technical documentation of procedures and practices.

Ensures proper upkeep of technical documents.

Keeps the master copies of documented quality system.

Ensures that required signature is complete prior to issuance of controlled documents to users.

Ensures that all manual, master list of controlled documents and master list of quality records are updated.

Ensures that all changes to documents are authorized.

Ensures compliance to the document control procedure.

Recommends simplification of procedures pertaining to document control.

Act as confidential administrative assistant in the executive department, managing the Executive’s calendars and schedules screening callers and arranging appointments, meetings a conferences, as directed.

Design, establish and maintain a management information system, including physical and electronic files, for the department. Prepare reports as directed.

Respond to inquiries on the telephone and in person with visitors to the executive department. Provide information and assistance in a courteous manner and with sensitivity to the diversity of a multi-cultural audience. Resolve complaints within scope of information and authority and refer to others, as appropriate.

Initiate correspondence on a variety of matters requiring an in-depth understanding of company programs and policies & procedures. Format, create, produce and edit correspondence and other written materials.

Digitalline Services, Dubai, UAE

Administrator & Field Representative

November 2007 - July 2008

General office administration and routine office management.

Handles orders, paperwork and transports materials to work-site.

Providing support/ procedural documentation.

Provides appropriate customer service when responding to a customer request or fulfilling project requirements.

Demonstrate thorough knowledge of personal computer hardware and software, local and wide area network systems; install, configure, and troubleshoot and provide technical assistance to end-users.

Assist with inventory; demonstrate knowledge of Microsoft operating systems and Macintosh.

Establish and maintain effective working relationships with other employees, vendors and district personnel

Finding solutions to problems, replacing parts required.

Providing support documentation, including procedural documentation.

Following diagrams and written instructions to repair a fault or set up a system.

Working continuously on a task until completion (or referral to third parties, if appropriate).

Organize and maintains an electronic file for all maintenance operations/ works including material purchase and account works.

Maintains a variety of technical files and keep accurate records and reports. CV- ERNESTO A. ESTACIO - 5 of 6

Bu Haleeba Contracting LLC, Dubai, UAE

Printing Assistant cum Document Controller

May 2006 – September 2007

Schedule, set-up, operate and maintain electronic publishing printers and related scanning hardware/software for the pre-flight, production and publication of printed material

Scan, edit, determines document layout, print and finish printed materials using a variety of electronic techniques.

Prepare publishing/printing platforms for processing printed materials with appropriate formatting requirements.

Ensure finished products comply with the requested job specifications.

Identify malfunctions of various electronic publishing printers and related scanning hardware/software.

Responsible for troubleshooting and maintenance necessary to ensure consistent operations at a high-quality level.

May interact with equipment vendors and maintain an inventory of supplies for related equipment.

PrintQuest Publishing Pasay City, Philippines

Graphic Designer / IT Technician February 2003 – February 2006 Excel Computer Gen. Trias, Cavite, Philippines

IT / Computer Technician September 2002- January 2003 RedHatPizza.Com Dasmarinas, Cavite, Philippines

Programmer / Computer Technician January 2002 – August 2002

Demonstrate thorough knowledge of personal computer hardware and software.

Have some knowledge of local and wide area network systems

Install, configure, and troubleshoot peripheral products including printers, scanners, and media drives.

Provide technical assistance to end-users.

Maintain and stock peripheral supplies and hardware components.

Assist in coordination of warranty work for hardware repairs.

Assist with inventory and deliver of hardware equipment.

Install and configure software applications.

Demonstrate knowledge of Microsoft operating systems and possess ability to identify, diagnose and find effective solutions to problems related to computer hardware and software.

Show ability to establish and maintain effective working relationships with other employees, vendors and district personnel.

Act as a team player with the ability to work independently.

Possess the ability to communicate effectively and positively both orally and in writing with teachers, administrators and other staff.

Prepare design layouts, specifications and mechanicals for books, journals, posters, booklets, brochures and other printed and graphic materials.

Meet with clients as needed to develop design concepts, gather information, discuss alternatives, gain approval and review publications.

Paste up camera-ready layout boards including color overlays; select and specify size and position of photographs and illustrations; check printer’s proofs.

Analyze and select proper paper, ink, type, illustrations and printing techniques to be used in total production.

Monitor scheduling and overall job production; coordinate interrelated activities with others to promote efficient workflow.

Maintain liaison with clients and other staff members, as well as vendors (e.g., illustrators, photographers, printers and writers), to communicate job specifications and ensure deadlines are met.

Keep abreast of recent developments and technologies in the graphic arts field. CV- ERNESTO A. ESTACIO - 6 of 6

SM Department Store (Luggage) Bacoor, Cavite, Philippines Product Consultant / Salesman June 2001 – December 2001 Toby’s Sport Bacoor, Cavite, Philippines

Salesman / Cashier November 2000 – May 2001

With good knowledge in handling home items, sporting goods, IT products & power tools.

Greet visitors & engages conversations to identify they needs.

Upholds good customer relations to maintain the good image of the company.

Advising on forthcoming new product release & discussing special promotions.

Preparing of daily sales reports and inventories monthly.

Ensures implementation of good quality of services, cleanliness value, store security & safety system.

ACADEMIC QUALIFICATION

BS Computer Science

AMA Computer College - 2000

PERSONAL DETAILS

Date of Birth : 20 October 1979

Marital Status : Married with two Daughters

Address : Al Rigga St., Deira,Dubai, UAE

Mobile : +971-**-***-****

Email : adgux8@r.postjobfree.com

Contact this candidate