CONNIE GENNARO

Pasadena, CA ***** 626-***-****

adgumk@r.postjobfree.com www.linkedin.com/in/connie gennaro EXECUTIVE ASSISTANT

Executive’s Point Person Gatekeeper Effective Organizer Confidential Problem Solver Highly experienced career executive assistant who provides quality service with confidentiality and professionalism. Independently performs complex assignments with considerable judgment, tact, creativity, and initiative. Customer focused and adaptable to a variety of work environments while establishing priorities and meeting tight deadlines. A self starter with a strong work ethic and a high level of accuracy. Strong communication and critical thinking skills. Flexible, dependable and life long learner. Proficient in all applications and skills essential to providing superior support to high profile executives. Bilingual (Spanish). Microsoft Office Outlook PowerPoint Word Excel Visio Adobe Acrobat SharePoint Publisher Oracle / ERP WebEx MicroEdge GIFTS FileMaker PageMaker Eudora Meeting Maker PROFESSIONAL EXPERIENCE

EXECUTIVE ASSISTANT

CITY OF HOPE NATIONAL MEDICAL CENTER, Duarte, CA 06/2012 – 10/2019

Provided administrative support to Senior Vice President, Patient Care Services and Chief Nursing Officer.

Managed, scheduled, and maintained executive’s very complex and heavy calendar of meetings, appointments, speaking engagements, coordinating all foreign and domestic travel related arrangements and itineraries.

Financial management of travel and expense reports, corporate credit card reconciliation, and time cards.

Prepared contracts, purchase orders and requisitions. Purchased computers, phones, office equipment and supplies, initiated facility and service requests, established and maintained filing systems.

Facilitated interviews and on/offboarding of employees.

Produced, edited, and proofread a wide variety of documents and materials, including agendas, briefings, PowerPoint presentations, programs, posters, and correspondence.

Planned and organized meetings, special projects, consultant visits, and executive, division, and departmental lunches, dinners, and receptions, providing complex event management and logistical support for large scale events.

Screened telephone calls and appointment requests for executive; resolved routine and complex inquiries requiring in depth knowledge of organizational, divisional policies, and projects in progress. Provided project status reports.

Researched and fulfilled information requests from internal and external business contacts, handling sensitive and confidential details, establishing priorities relating to the day to day operations and administrative tasks.

Facilitated meetings, prepared and distributed meeting minutes, tracked action items. EXECUTIVE ASSISTANT

WESTERN UNIVERSITY OF HEALTH SCIENCES, Pomona, CA 04/2009 – 09/2011

Provided administrative support for Dean, College of Osteopathic Medicine of Pacific, and Vice President for Clinical Affairs.

Managed heavy calendar. Screened VP / Dean’s email, phone calls, and visitors, transcribing dictation as well as proofreading and composing business correspondence and reports. Prepared PowerPoint presentations. Coordinated travel arrangements.

Scheduled and coordinated luncheons, meetings, and events.

Supervised, trained, and mentored administrative staff. EXECUTIVE ASSISTANT

MENDEZ NATIONAL INSTITUTE OF TRANSPLANTATION, Los Angeles, CA 10/2008 – 02/2009

Provided administrative support for Director of Research. Managing calendar, screening phone calls. Coordinating travel arrangements.

Prepared expense reports, correspondence, and PowerPoint presentations. Coordinating luncheons, meetings, and events. Attended meetings, prepared and distributed meeting minutes, tracked action items.

Assisted in grant preparation. Handling special projects. Performing internet research. Ordered office supplies and equipment. Created and maintained filing systems.

CONNIE GENNARO adgumk@r.postjobfree.com PAGE TWO

EXECUTIVE ASSISTANT

WEINGART FOUNDATION, Los Angeles, CA 04/2007 – 09/2008

Provided administrative support for President and CEO. As needed, supported Weingart Chairman, Board of Directors, Assistant VP of Grant Development and Planning, and foundation staff.

Scheduled calendar and screened phone calls. Prepared and proofread business correspondence and documentation. Coordinated travel arrangements. Prepared expense reports. Scheduled and coordinated luncheons, meetings, and events. Supervised administrative assistant.

Processed matching and discretionary grant requests for review, maintaining contact with conditional grantees to determine grant status, and reviewing grant payment requests for approval, and grantee progress reports.

Assisted program officers in reviewing and documenting performance and grant accomplishments, preparing grant report summaries for board and staff use.

OUTREACH COORDINATOR 12/2000 – 11/2006

NASA / JET PROPULSION LABORATORY, Pasadena, CA

Led planning and execution of nationwide events and exhibits for NASA’s Mars Exploration Program, traveling to locations throughout U.S., organizing and coordinating logistics for events such as conferences, workshops, seminars, meetings, project reviews, and speaking engagements. Supporting high profile government and media events.

Coordinated and scheduled loaning of all Mars Exploration Program spacecraft models, artifacts and exhibits to museums across U.S. Responsible for tracking $42M government property assets. Mentoring and training college students in Academic Part Time Program. Recruiting and training of volunteers.

EXECUTIVE SECRETARY 05/1992 – 12/2000

NASA / JET PROPULSION LABORATORY, Pasadena, CA

Provided administrative support for executive and management team members.

Managed calendars for executive and management teams. Coordinated foreign and domestic travel and prepared expense reports. Prepared and proofread business correspondence, PowerPoint presentations, and documentation.

Coordinated luncheons, meetings and events. Supervising and training college academic part time students.

Responsible for the overall operation of the office and its facilities. Procured office supplies and equipment. Responsible for tracking government property assets. (Worked in Deep Space Network, Galileo Project, and LTMP Project). DEPARTMENT ASSISTANT

CALIFORNIA INSTITUTE OF TECHNOLOGY (CALTECH), Pasadena, CA 07/1989 – 05/1992

Served as department assistant in Office of Corporate Relations / Development, tracking designated office budgets and paying Corporate Relations Office bills. Prepared faculty travel reports, tracking travel budget, and working as petty cash custodian.

Assisted in planning and execution of conferences, seminar days, workshops, and VIP visits, reconciling and paying all event related expenditures and invoices.

Responsible for the technical design and production of two publications, Forefronts and The Faculty Information Listing, processing in coming publication orders, preparing monthly summaries of requests and tracking publication budgets. AWARDS

NASA Management Award Mars Exploration Rover Mission, 2004 NASA Group Achievement Award Mars Odyssey Mission, 2001 Jet Propulsion Laboratory NOVA Award for Excellence, 2000 NASA’s Space Flight Awareness Award, 1998 Jet Propulsion Laboratory NOVA Award for Excellence, 1997 Jet Propulsion Laboratory NOVA Award for Innovation and Improvement, 1996 EDUCATION

Associate of Arts (AA), Glendale Community College, Glendale, CA, 12/1998 with Academic Honors GPA 3.9 Languages: Fluent in English and Spanish

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