Executive Assistant Personal

Nicole Manzi

Address: *** **** **** ******, *** *C, New York, NY 10128

Phone: 212-***-**** Email: adgu6t@r.postjobfree.com

LinkedIn: https://www.linkedin.com/in/nicole-manzi-8b452186/

Executive Assistant

An accomplished and business savvy professional with robust experience acquired over the years in delivering optimal results & business value in high-growth environments. Utilizes support skills, making sure the executives have everything they need and are always prepared. Possesses researching skills, organization, time management, resourcefulness, attention to detail, and follow-through. Highly goal-oriented and work well individually or on a team. Articulate communicator with exceptional mentoring and proven abilities to understand people's psychology backed by confidence to interact with individuals at all levels. Outstanding communication, presentation & interpersonal skills with proficiency at grasping new concepts quickly and productively utilizing the same.

Skills: Microsoft Office (Word, Excel, PowerPoint, Outlook), Windows 7/8/10, MS Office 365 administrator, M.S. Teams administrator, M.S. SharePoint administrator, EDI, Warehouse Management Systems, Adobe Suite, PageMaker, GXS Universal Catalogue, G-Suite, Proficient in all Access-based, Oracle-based and Web-based data entry platforms.

PROFESSIONAL EXPERIENCE

Lehrer Cumming, New York, NY 11/2019-4/2020

Executive Assistant to the Chief Operating Officer

Lehrer Cumming is a highly-acclaimed owner advisor that offers strategic, hands-on guidance to owners, developers, and institutions in the New York City, Boston, and Washington, D.C. metropolitan areas, as well as in South Florida.

Maintained an accurate and detailed calendar for COO, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts.

Transcribed minutes at high level meetings, communicated with BOD’s

Tracked COO's tasks and projects to ensure appropriate prioritization of projects concerning deadlines and organizational developments.

Organized internal and external meetings for COO, including logistical and substantive preparation.

Managed all travel scheduling and arrangements.

Tracked and reconciled monthly credit card statements and completed and submitted expense reports promptly.

Ensured consistent and efficient interaction with other executive assistants across the organization; demonstrated poise and tact under pressure and handled matters with sound judgment and confidentiality.

Conducted preliminary research on a variety of topics; drafted materials as needed.

The Feil Organization, New York, NY 5/2015 –11/2019

Executive Assistant to the Purchasing Director

Property Management/property owner company with 20 buildings in the portfolio.

Managed complex calendar management, travel coordination, processing, and creation of expense reports as well as Executive/Personal Assistant responsibilities.

Conducted RFP's for national company portfolio, sourced out all contractual services, and negotiated costs based on company building portfolio and length of contracts.

Liaised between vendors/contractors, building superintendents, property managers to ensure timely building compliance.

Conducted research and advised the purchasing manager about new vendors and business services, supply/service pricing, local law, technology, and logistical strategies.

Processed vendor forms submitted and provide indemnification agreements and insurance notifications to vendors.

Facilitated communications with vendor management teams regarding weekly and monthly contractual service level agreements and payment schedules.

Managed repair service for all office equipment problems reported by H.Q. staff, company cell phone issuing, and monitoring.

Created SOPs and Purchasing Department training guides.

Team lead in new office construction, move and set up; Supervised cleaning staff, and other onsite vendors.

Partnered with property managers and building superintendents to roll out compliance in the commercial portfolio for a city-wide recycling

Coordinated with leasing and accounting to assemble annual and biannual reports for ownership, outlining costs, budgets, and investor information.

Submitted proposal for EDI integration to cut hourly costs on manual and less effective processes within the payables department.

Joel Popkin & Company, New York, NY 1/2014-05/2015

Executive Assistant/ Office Manager

Finance company- did taxes and accounting for well-known restaurants such as Tao, Eleven Madison Park, Payard, etc. Also handled tax returns and private investments for many food networks stars.

Supported the three Managing Partners, Tax Department, and Field Accountants with all travel and expense reports.

The first point of contact for department inquiries, responsible for responding to and resolving issues.

Maintained and updated staff reporting structure for the partners

Updated SOPs and H.R. Paperwork with necessary information

Managed all onboarding and departing paperwork as well as track staff attendance for payroll, including PTO / VAC days.

Budgeted tracking & reconciliation of monthly statements from vendors.

Supported operations by maintaining the budget, facilities, records, equipment, and building services.

Approved vendor invoices for payment, resolved payment issues, and expedited any past due balances for payment; Facilitated monthly meetings with Accountants and Executive Partners to discuss monthly estimates and accruals.

Deposited Client checks and updated databases accordingly, analyzed weekly reporting.

Nespresso USA, New York, NY 10/2006-01/2014

Senior Sales Assistant

Managed Ensured operational excellence of orders, stock management, and customer service for all key accounts.

Assisted in developing the global brand strategies in cohesion with V.P. and Director of Sales.

Managed optimal inventory levels for all independent accounts, including the USA and Canada.

Identified & shared best practices across the Global Marketing organization, developing an influential culture & growing capability within the team.

Prepared brand presentations & materials for Senior Management as well as internal conferences w/Regional Marketing Leaders & cross-functional teams.

Developed and conducted training for new EDI technology/software with headquarters and bi-coastal warehouses and Supply Chain for Warehouse Management System, inventory, and invoicing

PROFESSIONAL DEVELOPMENT & CREDENTIALS

Fashion Institute of Technology Omni- Channel Retail Certificate, Brand Management Certificate and Digital

Analytics Certificate (2014), New York University Interpersonal Communications (2012)

Basic Project Management (2011) BFA Fine Arts / School of Visual Arts, New York City (1998)

PROFESSIONAL/BUSINESS MEMBERSHIPS: Work It Daily

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