Matthew Aimes

**** ********* **., ********** **, 75402

adgtgt@r.postjobfree.com

903-***-****

Accounting Specialist – Administration – Customer Service

Talented and skillful professional over 15 years of accounting experience with 4 years of management or supervisory responsibility. Aptitude to deliver high quality of customer service with accounting experience in the hospitality, medical, service, and manufacturing industries. Disciplined work ethic with an upbeat attitude. Proficiency in verbal and written communications. Highly capable problem-solving skills. Expert skills in utilizing Excel functionality

Education

B.A. in Accounting – Texas A&M Commerce – Classified as a Senior (100 hours completed), 3.5 GPA

Experience

GAAP / IAS

File & Record Maintenance

Full Cycle Accounts Payable

Accounts Receivable

3 – Way Invoice Matching

Tax Reporting

General Ledger

Trial Balance

Payroll

Accrual Accounting

Budgeting

Financial Reporting

Month End Reporting

Auditing

Bank Reconciliation

Computer Skills

Advanced Excel

Macros

Access

Great Plains

Oracle

QuickBooks

SAP

Sage

MS Dynamics NAV

PowerPoint

Word

Outlook

Employment

Hearing Lab Technologies – FTW, TX June 2019 to July 2020

Accounts Receivable Specialist

Scanned in customer check payments for bank deposit, recorded them in NAV, and applied each payment to their respective invoices. Applied customer cash deposits and credit card payments as well.

Developed a system to match, record, and reconcile daily credit card payment batches, processing fees, and chargebacks to hit the proper Ledger and Subledger accounts.

Created an archiving system in outlook for AP and AR to log invoices, payments, and other relevant correspondence

Reconciled employee purchases dating back to 2018 and constituted a method with Payroll to keep the Employee Purchase GL account current to 30-day AR aging.

Reconciled payments from Federal VA customers to their respective Subledger accounts, created a system to log and track their payment receipts

Developed internal use standardized forms for manual debit or credit entries that required Controller Approval.

Matthew Aimes Page 2

Hearing Lab Technologies (Cont’d)

Designed an external use banking information form to be provided to new customers paying via ACH or Wire.

Created an internal use New Customer form to be used upon set-up of new customer accounts.

Recorded daily chargeback activity and challenged valid credit card transactions in attempts to re-coup lost revenue. Advised management on how to record chargebacks and reversals on subledgers and cash account to comply with GAAP

Entered approximately 1,000 Domestic and International Amazon orders monthly and maintained inventory accuracy in offsite Amazon warehouses.

Discovered over a year’s worth of misapplied Amazon payments and developed a procedure to correctly apply purchases, refunds, exchange rates, fees, taxation, provisions, and rebates.

Prepared supporting documents for audit requests including sales orders, shipping confirmation, invoicing, payments, and payment remittances

Provided month-end closing reports for designated customer sales revenue, returns, and warranty repair services as well as reviewed every 0-balance invoice for accuracy

Provided Sales Reports to support contracted rebate agreements.

Reduced man-hours spent filing Walmart/Sam’s claims by identifying uncollectable revenue. Also provided management advice on how to properly reduce the customer’s overdue balance and reduce their designated GL Clearing account.

Key Accomplishments: Through reconciliation, reduced the unapplied balance of the Credit Card Clearing GL account by $150k which, in turn, reduced corresponding outstanding balances due on applicable Subledger accounts.

ClubCorp – Dallas, TX September 2018 to June 2019

Accounts Receivable Specialist (Contractor)

Uploaded member purchases, charges, reoccurring dues, and applicable correcting entries into Oracle via excel worksheets.

Worked with management to identify chargeback activity that had not been applied to individual membership accounts or cash accounts. Developed a process to record chargebacks daily and recoup lost revenue if appropriate.

Posted member payments, refunds, and transfers to individual member accounts.

Performed internal audit on membership accounts to capture and correct any erroneous postings.

Created internal use refund request forms that could be filled out on the computer rather than by hand. This significantly reduced errors which were created due to illegible handwriting

Offered full time employment but had already accepted Hearing Lab Technologies

Key Accomplishments: Built an excel spreadsheet which will upload GL entries 3 times faster than the previous method of uploading. Developed and maintained chargeback financial reporting.

Chad Kent’s Metal Craft – Greenville, TX March 2018 to August 2018

Office Manager

Answered in-coming telephone calls and attended to all walk-in customers

Provided job estimates, bids, and referrals to individual customers and manufacturing companies

Processed cash, credit cards via VeriFone machine and check payments via remote check deposit

Performed Full cycle Accounts Receivable and Accounts Payable duties

Standardized filing system to comply with 3-way invoice matching per GAAP and IAS recommendations

Input payroll for all employees and maintained accrual adjustments for vacation time and garnishments.

Managed Federal, State, County, and Payroll tax reporting

Performed account, bank, and credit card reconciliation weekly and monthly

Provided Financial reporting to ownership and CPA

Maintained weekly Operations budgets

Handled materials purchasing to maintain production.

Key Accomplishments: Implemented 3-way invoice matching. Standardized job orders and processing. Increased profit and reduced losses while increasing job productivity.

Change Healthcare (formerly McKesson) – Greenville, TX September 2014 to March 2018

Medical Billing Accounts Receivable Clerk II

Processed in-bound calls from patients making medical claim payments or disputes

Contacted insurance carriers, patients, and/or pathology facilities to resolve medical claim denials

Corrected and resubmitted denied medical claims per instruction of certified Coders

Point of contact for legal and medical records request

Processed mailed correspondence related to claims processed by Medicare, Medicaid, BCBS, and UHC.

Audited medical claims that were appealed or corrected by offshore staff

Matthew Aimes Page 3

Change Healthcare (Cont’d)

Processed electronic remittance notices from insurance carriers

Maintained HIPPA compliance

Key Accomplishments: Worked closely with management during company merger to stream-line medical billing process and collect payment for aged medical claims. Standardized tracking and submissions of medical and legal requests which reduced duplicate requests by approximately 50%

Hunt Regional Medical Center – Greenville, TX January 2014 to March 2014

Accounts Payable Clerk - contracted temporary position

High volume data entry with minimal error

Processed expense reports, vendor invoices, and garnishments

Initiated positive pay files for check payments

Processed weekly check runs for payment of invoices

Key Accomplishments: Wrote VBA programming to ‘hand-shake’ various computer applications with Microsoft Excel. Programming allowed Excel spreadsheets used for reporting to be auto-populated which in-turn reduced time spent on manual entry and likelihood of human error.

Full Time Student of Texas A&M Commerce / Stay at Home Dad

Trinity River Authority – Dallas, TX January 2009 to January 2010

Control Room Operator

Monitored field operations, water treatment, and equipment functionality

Reported, diagnosed, and/or corrected problems with liquids processing

Reviewed field operator’s chemical usage reports to adjust as necessary

Took calls from internal and external customers or staff

Logged and provided shift activities, maintenance requests, and end-of-day flow data

Performed field operator duties as needed

Provided written and verbal shift reports during turn-over

Key Accomplishments: Standardized end-of-day and shift reports to excel spreadsheets with formulas to auto-populate and highlight key data for management.

Hydro Aluminum – Commerce, TX March 2008 to November 2008

Accounts Payable – Assistant Controller

Full cycle Accounts Payable with 3-way invoice matching

Processed and reported bank reconciliations against checking account balances into Quicken

Reported AR and P & L to company headquarters in Norway

Maintained vendor remit and account information

Performed factory inventory

Participated in risk management

Key Accomplishments: Overhauled the filing system and record maintenance per Controller request. This formed audit preparedness to meet GAAP and IAS standards.

Accor North America (Motel6 & RedRoof Inn) – Carrollton, TX May 2001 to March 2008

Tax/Audit Assistant – Economy Division - March 2007 to March 2008

Processed and filed sales & use returns, permits, licenses, and property violations and Inspections

Assembled and provide audit packets for state, local, and internal audits

Key Accomplishments: Worked as liaison between Economy Management and Business/Leisure Management to standardize archiving of financial documents of between the two divisions of Accor.

Accounts Payable Supervisor-Business and Leisure Division - January 2005 to March 2007

Full cycle Accounts Payable

Processed capital expenditures, expense reports, and credit applications

Processed wire payments for foreign and domestic vendors

G/L coding

Reconciled open balances on aging reports

Work closely with Hotel Administrators to resolve problem invoices

Maintained files and records

Reconciled vendor statements to A/P ledger

Matthew Aimes Page 4

Accor North America (Cont’d)

Initiate and review month end A/P reports for closing process

Coordinated, organized, and led monthly staff meetings

Key Accomplishments: Held a position of a Committee Member and worked closely with CFO and Controllers to oversee the transfer of all Accounts Payable duties from the hotel level to our corporate office staff.

Accounts Payable Clerk - Economy Division - October 2003 to January 2005

High volume data entry

Processed expense reports, garnishments, and tax check requests

Perform high volume data entry with minimal error

Exceeded processing and data entry requirements as set by A/P management

Key Accomplishments: Promotion from our Economy Division to our Business & Leisure division

Guest Relations Administrator - May 2001 to October 2003

Customer Service via phone, letter, and email

Supervised the weekend staff

Quality team member

Service Level Agreement Coordinator 2002

Researched and resolved erroneous billing

Submitted credit and check requests

Key Accomplishments: Transfer from our satellite office in Greenville, TX to our corporate office in Carrollton

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