Lead Document Controller

Nishad Puthuveettil Pareed

P.O. Box *****, Doha-Qatar

e-Mail: *********@*****.***

Mobile: +974-****-****

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PROFILE

With 18+ years of experience in the field of Metro/Rail Network, Oil & Gas

(EPIC), Construction and Engineering Industry working in a capacity of Managing Document Control Functions, Contracts/Tendering/Codification Manual Coordinator with an attitude for a challenging opportunity, an ambitious and career-minded, seeking to advance the role and take upon further development in the field.

Motivated, enthusiastic and well experienced with an extensive cross multiple departmental work, proven performance, expert in ACONEX, SharePoint, Documentom, MS Office, Primavera Expedition (Working Knowledge).

KEY ROLES;

- Organization & Project Settings for Documentation System and configuration of codification for the project.

- Implementation of document review process system, user access control training and guidance of process system.

- Distribution plan and monitoring.

WORK EXPERIENCE

Present;

M/s. Qatar Railways Co.

Lead Document Controller

June 2014 to till date

Project: Metro Lines (Program Wide)

Gold Line East & West (UG), Major Stations, Green Line UG, Etc. M/s. Barwa Real Estate Group Q.S.C., Qatar

Sr. Document Controller/Contracts & Tendering Coordinator Group Commercial Services (Contracts & Procurement) June 2012 to June 2014

Major Projects;

Barwa City, Barwa Al Baraha, Barwa Salwa/Al Khor, Barwa Commercial Avenue (Qatar)

Relevant Career Experience

- Information Management

- Codification Manual

- ACONEX Administration

- Document Control

- Contracts & Procurement

- Tendering

- Administrative Support

- Project Archiving

- Project Handover

Training & Certificates

- Advanced Document Control by

Equip Global, United Kingdom

- HSE Office Induction (2014)

- Certified Fire Warden & First Aider

- ISO:9001-2001 (2013)

Academic Education

- BACHELOR OF COMMERCE (B.Com)

Calicut University (Sree-Krishna

College, Kerala-India)

Technical Education

- DIPLOMA IN COMPUTER

APPLICATIONS

(IRS Computers, Kerala-India)

Languages

- English

- Arabic (Working Knowledge)

- Hindi

- Malayalam

Nishad Puthuveettil Pareed

P.O. Box 29988, Doha-Qatar

e-Mail: *********@*****.***

Mobile: +974-****-****

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M/s. Davis Langdon – An AECOM Company, Qatar

Sr. Document Controller/Team Leader

September 2009 to June 2012

Contracts & Procurement and Archive Center (Qatari Diar) Major Projects;

GCEO Office File Structuring, Doha Conventional Center & Tower, Legtaifiya Lagoon, West Bay People Mover, Sheraton Park (Qatar) Diar Damascus and Ibn Hani (Syria), Dahlak Island Resort (Eritrea), Mushaireb (Sudan), Al Houara (Morocco)

Client: Qatari Diar Real Estate Investment Co.

Project: Civil Defense Head Quarters, Qatar

Client: Ministry of Interior, State of Qatar

M/s. Marubeni Corporation, Qatar

Project Document Controller

April 2006 to August 2009

Project: Lusail Development Sewage Treatment Works, Lusail-Qatar Client: Qatari Diar Real Estate Investment Co.

M/s. Hill International (Middle East), Qatar

Project Document Controller

February 2005 to April 2006

Project: Private Beach Villa Complex, Qatar

Client: HH Emir’s Private Office Affairs

M/s. Samsung Corporation (Engineering & Construction Group), Qatar Document Controller

March 2003 to February 2005

Project: LPG Tank (EPIC of 3 LPG and Conversion of Existing 2 Nos. Propane Tanks to Butane Storage Tanks) at MIC, Mesaieed-Qatar Client: Qatar Petroleum (QP)

M/s. KBA International, Qatar

Assistant Document Controller

July 2002 to March 2003

Project: Expeditionary Village at Al-Udeid Air Base, Qatar Client: United States Air Force (USAF)

Nishad Puthuveettil Pareed

P.O. Box 29988, Doha-Qatar

e-Mail: *********@*****.***

Mobile: +974-****-****

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OVERALL RESPONSIBILITIES/NATURE OF JOB:

Coordinator for Qatar Rail Codification Manual. Receiving requests from projects and corporate side, facilitating internal review & approval and implementation in Aconex.

Overall responsibility for controlling, maintaining, monitoring and day to day supervision of technical and administrative documentation. Monitoring activities of PMC and D&B Contractor DCs in ACONEX.

Assessment on various Contractors’ Document Control – prior Audit.

Leading PMC and D&B Contractor’s DC Teams. (Overall Team contains 2 DC Managers & 20 DCs)

Review & Approval of PMC and D&B Contractor’s Document Control Procedures.

Contribution to Qatar Rail Document Control Procedure and Guidelines.

Ensuring confidential matters are retained in the best ethical way.

Designing Workflow Templates in parallel to the approved Codification Manual and Process Flow Chart.

Providing necessary ACONEX Training to the DC Team and New Joiners.

ACONEX Administration. (Maintenance of User Accounts and adding new Members/Companies)

Ensure that National Records Storage and Accountability is implemented as per the Contract.

Handling Live data of Rising Mountain Projects (5 Projects) with using EDMS and SharePoint.

Role of acting Tender/Contract Assistant.

Preparation and Tracking of EOI, LOI, RFP Etc.

Proper follow up with Bidders to maintain the exact closing dates.

Coordination with LTAC/TAC Committees Personnel.

Preparation of Financial Evaluation Table.

Archiving overall Project Documents of Local and International Projects owned by Qatari Diar.

Finding, cross checking, updating of existing logs, preparation of new parallel log as per the data uploaded in Documentom and SharePoint. Making sure that hard copies are properly filed in the retention center and soft copies are uploaded in to the EDMS.

Uploading archived data to Documentom and SharePoint.

Supervision of files and logs for all incoming and outgoing documents from the Client, Subcontractors and the JV Partners with an Own Build Document Filing System.

Preparing Letters/Transmittals to the Client and JV Partners.

Assisting department heads for the preparation of various reports.

Preparing MAR, RFI, Monthly Correspondence Evaluation, Application for Payment, etc.

Developed an effective reminding system to the person in-charge for all outstanding/overdue items.

Support/Instruction to Asst. Document Controllers for proper documentation (Manual & Digital) tracking & distribution.

Preparing the latest status of submittals & correspondence; and submit final report to the Technical Manager by weekly basis. Nishad Puthuveettil Pareed

P.O. Box 29988, Doha-Qatar

e-Mail: *********@*****.***

Mobile: +974-****-****

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Distributing documents to subcontractors as per area wise & Contractual terms; retrieving documents/drawings with minimum reference possible and with the creation and operation of the Computerized Master Record.

Modification in AutoCAD drawings.

Ensure that all incoming and outgoing controlled documents are recorded, filed and distributed to the appropriate people or organisations as specified or instructed by the Operations manager.

Coordination with the Client and the Contractor. Communicate effectively with the project team and outside contractors.

Keep proper tracking of Material Submittals and approved Material Samples.

Submission of the SPIR (Spare Parts Interchangeability Records) and other general documents.

Tracking & follow-ups for materials & shipment deliveries by Road/Sea/Air, Courier (DHL) until receipt of shipment at warehouse.

Preparing the payment report against Purchase Orders.

Confirmation with respected engineer that client comments are received.

Preparation of Site originated QC Procedure, Method Statements, Non- Confirmation Report (NCR) and maintains the Log Sheet.

Assisting QA/QC Manager and QA Engineer for the Coordination & arrangements for day-to-day documentation.

Preparing weekly report related to the QA/QC activities for Client. PERSONAL DETAILS

Date of Birth : 22nd November 1981

Nationality : Indian

Sex : Male

Passport No. : Z 3619432

License : Valid Qatari & Indian Driving License

Visa Type : Residence Permit (Transferable)

Mobile : +974-****-****

+974-****-**** (C/o. Nazeer)

Contact this candidate