Assistant Office
Resume:
CURRICULUM VITAE
Taryn Kirkbride
Personal Details
First names Taryn
Surname Kirkbride
Contact 083-***-****
Email adgpy8@r.postjobfree.com
Gender Female
Residential area Bromhof, Randburg
Nationality South African
Transport Code 08 Licence / Own Car
Equity Status White
Home language English
Other languages Afrikaans
Notice period Immediate Availibility
Education Details
HIGH SCHOOL EDUCATION
School attended Northcliff High School
Qualification Matric with University Exemption
Year obtained 1993
TERTIARY EDUCATION
Institution Technicon Witwatersrand
Qualification National Diploma for Marketing
Year obtained 1998
Institution Varsity College
Qualification Executive Secretarial Diploma
Year obtained 1994
Computer skills MS Office, Internet
ACHIEVEMENTS AND AWARDS
Distinctions in following End-User computing, Advertising and sales promotion, Personal selling
SKILLS AND ATTRIBUTES
• Highly organized, good attention to detail and able to multi-task
• Strong interpersonal skills, outgoing, energetic and enthusiastic
• Ability to work under pressure
• Ability to communicate effectively and professionally to people on all levels
• Ability to work both independently and as a member of a team
• Able to be persistent, confident and assertive
• Self-motivated and self-reliant
• Strong project management skills
2
Employment History
PERMANENT
Employer Grey Advertising Africa
Position held Executive Personal Assistant
Date April 2015 – August 2020 - Retrenched
Key responsibilities
• Assisting the CEO and Admin Director.
• Certificate in Health and Safety.
• Organize diaries/ schedules and making sure they are up to date and not double booked.
• Taking of minutes in meetings.
• Producing documents and reports, photocopying, faxing and filing.
• Working on Chase – capturing new staff on the system, generating purchase orders.
• New staff induction – doing induction documents pack, laptop, stationery, and access tags allocation.
• Organize meetings – venues, refreshments, ABV
equipment.
• Liaise with clients and suppliers and build relationships with them.
• Updating and presenting weekly status reports internally and externally.
• Arrange travel bookings and accommodation – local and international.
• Prepare itineraries and associated travel docs
• Screen phone calls, meet and greet visitors. Organize refreshments for visitors.
• Managing SAGE - an online leave system. Ensuring staff are taking leave correctly and following up with any leave enquiries. Doing leave spreadsheets.
• Managing the IT department – keeping track of any IT issues in the office and ensuring they get sorted quickly.
• Managing the access door system – checking that people are using the tags and they are not lost. Issuing out new tags.
• Doing Powerpoint presentations for company meetings – getting all the various departments contributions to the meeting.
• Ensuring office is well equipped with stationery and that the office equipment is running correctly.
• Managing petty cash and budgeting accordingly.
PERMANENT
Employer The Loerie Awards
Position held Office Manager
Date September 2008 – March 2015
Key responsibilities
• Assisting the CEO
• Ensuring processes are followed, deadlines are met and responsibilities are fulfilled
• Accounts: processing CEO’s expenses, invoicing clients & sponsors and following up on outstanding payments, paying all creditors and compiling monthly recons, working closely with the company accountant
• Archive database maintenance
• Organize diaries/ schedules and making sure they are up to date and not double booked
• Taking of minutes in meetings
3
• Producing documents and reports, photocopying, faxing and filing.
• Organize meetings – venues, refreshments,
• Liaise with clients and suppliers and build relationships with them
• Updating and presenting weekly status reports internally and externally
• Arrange travel bookings and accommodation – local and international. This includes planning the whole trip for 2 creatives to Cannes
• Prepare itineraries and associated travel docs
• Screen phone calls, meet and greet visitors. Organise refreshments for visitors
• Ensuring office is well equipped with stationery and that the office equipment is running correctly
• Managing petty cash and budgeting accordingly
• Managing online store – checking payments, processing orders. Managing strict stock control. Ordering plaques with correct information on it.
Reason for leaving Looking for new challenges and further growth opportunities in my career.
Employer WisdomInc
Position held PA / Marketing Coordinator
Date August 2004 – August 2008
Key responsibilities
• Assisting the CEO
• Manage all operational requirements & general
administrative duties
• Internet research
• Data capturing & data analysis
• Questionnaire design
• Handle all correspondence
• Organize diaries/ schedules
• Produce documents and reports
• Organize and attend meetings & taking minutes
• Liaise with clients and suppliers
Reason for leaving Retrenched
Employer CBT Coaches
Position held PA / Administration Assistant
Date June 2003 – August 2004
Key responsibilities
• Assisting the 2 Managing Directors
• Manage all operational requirements & general
administrative duties
• Doing quotes for clients
• Handle all correspondence
• Organize diaries/ schedules
• Taking of minutes
• Produce documents and reports
• Organize and attend meetings
• Liaise with clients and suppliers
Reason for leaving Company liquidated
4
Employer Windrush Café – United Kingdom
Position held General Assistant
Date June 2001 – November 2002
Key responsibilities
• Food preparation
• Front counter assistant
• Cashier
• Ordering Supplies
• Maintaining stock
Reason for leaving Visa expired
Employer Princess Cruises
Position held Sales Assistant
Date June – December 2000
Key responsibilities
• Selling
• Promotional work
• Customer service
• Merchandising
• Advertising
Reason for leaving Contract ended
Employer Temping – Various agencies
Position held PA / Office Manager
Date June 1999 – May 2000
Key responsibilities
• Secretarial assignments
• PA assignments
Reason for leaving Received an opportunity to work overseas Employer Brochure Design / S&B Administration Trust Position held Office Assistant
Date June 1999 – May 2000
Key responsibilities
• All secretarial duties: screening calls, faxing, scanning, filing, meet and greet of guests, diary management, travel and accommodation bookings for CEO
• Office Management: stationery orders, petty cash, maintenance of office equipment
• Drafting marketing proposals
Reason for leaving Wanted a more corporate environment, not home office Employer Fedsure Life
Position held Branch Secretary
Date February - December 2008
Key responsibilities
• Assisting the CEO
• Manage all operational requirements & general
administrative duties
• Weekly and monthly reports
• Database maintenance
5
• Purchase and sourcing of stationery, coffee/tea for clients, maintenance of office equipment, petty cash, managing all company events and assist all staff where necessary
• Handle all correspondence
• Organize diaries/ schedules
• Taking of minutes
• Produce documents and reports
• Organize and attend meetings & diary management
• Liaise with clients and suppliers
Reason for leaving Retrenched
Employer Foschini Stores
Position held Office Assistant / Sales Assistant (Part Time) Date June 1991 – November 2007
Key responsibilities
• Sales
• Merchandising
• Promotions
• Cashing up & banking
• General administrative work
Reason for leaving Needed a permanent job
References
Name Devashnie Singh - Grey Advertising Africa –
084-***-**** / adgpy8@r.postjobfree.com
Name Peter Jackson - Grey Advertising Africa –
082-***-****/ adgpy8@r.postjobfree.com
Name Alan Ohannessian - WisdomInc - 083-***-****
Name Andrew Human – The Loerie Awards - 084-***-**** Reference letters, diplomas and certificates available on request
Contact this candidate