ACARIE NICOLE D. SADANG

adgoyx@r.postjobfree.com 415-***-****

Summary and Objectives

Thrive in fast-paced working environments, especially those that handle people in client servicing. Established skills in administrative and operations working closely with internal teams. My next goal is to obtain a position where developed operational and administrative skills will allow me to contribute to the company’s growth and productivity. Professional Skills

● Administrative duties including calendaring, gatekeeping, managing expense reports, bills and invoices; maintaining electronic filing systems, assisting in international and domestic travel itineraries and organizing team events. A skilled writer and editor, able to design decks & reports, brochures, pivot tables, print and marketing collaterals

● Social media, sales and marketing, social commitment, resource management

● Customer service in fast-paced environments and adept in handling difficult clients Tools and Software

● Celoxis, ProofHQ, Sharefile, WebEx, Campaign Monitor, Salesforce, Financial Force, Google Analytics and AdWords, FileMaker Pro, Microsoft Outlook, Gmail, Asana

● Microsoft Word, Excel, PowerPoint, Keynote, Concur, NetSuite, Basecamp, Okta, MS Visio, Smartsheet

● Adobe Programs (Photoshop, Illustrator, InDesign, Premier, AfterEffects, Director, Dreamweaver, Maya 3D, iMovie)

Professional Experience

Fitbit, San Francisco CA May 2019 - Present

Executive Assistant, Product Management

Supporting: VP of Product Software, VP of Product Devices, VP of (FHS) Fitbit Health Solutions Product and Strategy and Sr. Director of Product of Devices

● Managing complex calendar and scheduling requests with full access and accountability in every detail of my Executive’s schedule.

● Demonstrating a high level of administrative competence by collaborating with other Executive Assistants across the company.

● Handling with all incoming and outgoing mail, examples are screening phone calls and requests.

● Creating and maintaining administrative effectiveness for my Executives and team and seeks better procedures.

● Maintaining my Executive’s email correspondence, examples are answering emails on behalf of my Executive, prioritizing emails and making sure my Executive has time to respond to emails.

● Planning and organizing events, examples are departmental team building events, off-site meetings, training and conferences and preparing budgets, objectives and suppliers in the shortest, most efficient manner.

● First point of contact for my Executive’s visitors arriving at the office, making a positive and warm impression.

● Taking charge of the new hire/s by arranging and helping them with meetings, office equipment, introductions and touring them to the office.

● Displaying excellent intuitive judgement of communication on behalf of my Executive by handling inquiries, making decisions on what my Executive should be aware of.

● Demonstrating exceptional communication and information across the company to make sure that my Executive has everything they need and making sure that everyone is aware and no one is left out and they have what they need.

● Organizing and maintaining team meetings including agendas, notes, actions with participants in different time zones and making sure that actions are met.

● Processing expense reports and partnering with the Finance team for supplier vendor management.

● Arranging global travel plans, managing visas, flights, hotels, car rentals, public transportation and working with a travel management company for travel plans with multiple flight destinations.

● Working with the HR team and recruitment agencies with scheduling interviews and participating in the interview process runs smoothly and effectively. Swrve New Media Inc, San Francisco CA June 2018 – April 2019 Executive Assistant to Chief Executive Officer and Office Manager As Executive Assistant:

● Coordinated executive communication through the company and board of members, taking calls, responding to emails and interfacing with customers

● Prepared internal and external agendas for CEO and company

● Scheduled meetings and manages travel itineraries for CEO, new hires, and other team members

● Arranged corporate events that take place outside of the office, such as team offsite, staff appreciation events

● Carried a strict level of confidentiality

● Developed and maintained professionalism among the company As Office Manager:

● Maintained the office by organizing day-to-day operations and procedures

● Organized filing systems, review and approve office supplies such as snacks in the kitchen, disposal of records

● Maintained office culture and efficiency by planning and implementing procedures, layouts and equipment

● Helped with financial objectives by presenting budget and expenditure, taking initiative to improve existing office procedures

Databricks, San Francisco CA (Contract) October 2017 – May 2018 Executive Assistant and Training Logistics Coordinator

● Coordinated communications through both internal teams and customer-facing, including calls and emails

● Coordinated with instructors in the team with scheduling classes internally and client-facing

● Scheduled meetings and appointments for Chief Customer Officer, VP of Professional Services, and VP of Customer Success

● Managed travel itineraries

● Established professionalism among team

● Helped with on-boarding new hires

● Arranged corporate events that take place outside of the workplace, such as picnic in the park, team dinners, team appreciation events

● Arranged internal and external corporate documents for the team and customers

● Assisted with training team plans

Viscira, San Francisco CA March 2017 – October 2017 Account Coordinator

● Prioritized and coordinated with Account Managers to create organized sales plans for existing clients

● Gathered information and assisted colleagues on assigned clients

● Provided support to the team to retain customers through regular communication

● Initiated the account weekly status meetings

● Adapted to daily changing priorities and ad hoc requests Gap Inc., San Francisco CA (Contract) September 2016 – February 2017 Administrative/Project Assistant

● Organized, prioritized, and coordinated with Supply Chain / IT with their vendors, mainly using MS Visio, MS Excel, and Smartsheet

● Coordinated with Business Intelligence team, on-boarded new hires using Confluence, Gliffy Diagram and MS Visio

● Adapted to daily changing priorities and requests

● Improved and streamlined the process of existing operational projects AppDynamics, San Francisco CA October 2014 - April 2016 Operations Analyst/Coordinator

● Worked directly with project managers, subcontractors, and engineers for accuracy and organization of their time and schedules, as well as maintaining electronic filing systems

● Coordinated business travel for teams and executives

● Managed expenses, invoices, and expense reports

● Helped conduct training with Financial Force and Salesforce for the team

● Organized and executed team building and fundraising events

● Assisted in design of marketing materials, such as brochures, layouts, decks, and reports

● Served as primary contact with the legal and finance teams

● Assisted with revenue reports, proposals, and forecasted revenue Other Work Experiences

Philippines Today, San Bruno CA July 2014 - October 2014 Forever 21, San Francisco CA March 2013 - July 2014 7th Media Philippines February 2012 - April 2012

AsianTraveler Magazine Philippines October 2011 - January 2012 CEMEX Philippines September 2011 - December 2011

Education

De La Salle College of Saint Benilde Philippines - Bachelor of Arts in Multimedia Arts, 2011

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