Personal Assistant/ Administrator

CURRICULUM VITAE

Personal details

Full names:

Sabelani Moni

Known as:

Sabs

ID number:

820-***-**** 080

Nationality:

South African

Demographic:

African

Languages:

English, isiXhosa and Afrikaans

Area of residence:

Port Elizabeth

Qualifications

2020

Higher Certificate: Economics and Management Sciences

UNISA

2019

Certificate in Project Management

(Obtained with distinction)

NMU Business School

2001

Diploma: Business Computing

(Incomplete)

Varsity College

1999

(Grade 12)

(Obtained)

Commercial High School

Courses/Projects

-Department of Roads and Public Works EC: DRPW Capacitation Framework and Mentorship Training Programme

-NHBRC: Study on proposed regulatory framework for the professional registration of Building Inspectors

-National Treasury - Infrastructure Skills Development Grant (ISDG)

-Nelson Mandela Bay: Review of leave management project

-Coega: Job Seeker’s Registration

IT skills

Microsoft Office

MS Outlook

Internet Explorer

Presentations in PowerPoint, Prezi and XMind

Good customer relations and people skills

Creation and simplifying of reports

Project Management capabilities and know-how

Financial Management and Budgeting

Co-ordination, Events managing, Conference Organising and planning

Career history overview

Date

Company

Position

2019 to 2020

Jendamark Automation

Personal Assistant to Group Managing Director

(June 2019 to March 2020)

2018 to 2019

Nelson Mandela Bay Business Chamber

Projects and Tasks Team Coordinator

2015 to 2018

SANOJ Project Management Services

Project Manager

(2016 to 2018)

Project Administrator

(2015 to 2016)

2011 to 2012

Brandhouse

Field Sales Representative

2007 to 2011

Distell

Sales Representative

(2009 to 2011)

Sales Secretary

(2007 to 2009)

2006 to 2007

Small Enterprise Development Agency (SEDA)

Data Capturer/Administrator

2004 to 2006

Siyaphambili Adult Education Services

Training Administrator

2002 to 2004

Coega Development Centre

HR & Office Administrator

Recent career details

Company name: Jendamark Automation

Industry: Engineering

Position: Personal Assistant to Group Managing Director

Dates: June 2019 to March 2020

Duties:

Ensuring that all correspondence (both incoming and outgoing) are disseminated and processed accordingly.

Ensuring effective dissemination of MD’s information and instructions within various subsidiaries. Handling incoming calls/Texts and confidential matters and disseminating leads accordingly.

Maintaining optimal relationships with MD’s Guests/Visitors and Business partners at all times. Ordering of stationeries and other purchases for MD’s office.

Preparing required documentation in a timely manner and submitting to relevant authorities and follow up to ensure they are issued.

Processing of MD’s business travel applications when and follow up for validation of same.

Documenting and distributing minutes from meetings and follow up on action points from responsible parties.

Verifying documents for MD’s signing as presented by respective parties within the company.

Booking meetings appropriately and in agreement with the MD.

Ushering in and handling guests/visitors as per the MD’s scheduled diary.

Preparing meetings for the MD by ensuring availability of refreshments if required.

Receiving on behalf of MD and disclose all gifts as received from vendors and external parties.

Routinely follow up and brief the MD on scheduled events and projects.

Motivation for change: End of contract. Looking for new opportunities

Company name: Nelson Mandela Bay Business Chamber

Industry: Parastatal

Position: Projects and Tasks Team Coordinator

Dates: June 2018 to May 2019

Duties:

Duties and responsibilities

Co-ordination and secretarial support to Task Teams Committees.

Co-ordinate all strategic projects in line with the Chamber’s strategic vision and goals.

Produce proposals, plans and reports; organize and maintain project files and databases; and monitoring the project budget, scheduling meetings and preparing presentations for the different departmental needs.

Task Teams Co-Ordination

Secretarial function i.e. agendas, minutes, organising meetings, inform members of meetings;

Set up and maintain TT member lists & contact details, incl. on CRM;

Set up page on Chamber website for each task team and strategic project (e.g. industrial start, tank farm, refinery etc.) and supply content including TT mandate/purpose, updates/summaries of meetings, meeting dates, details of task team chair/contact people, relevant events & information (eg info that is distributed via email also put on website). Website content to be approved by Operations Manager prior to publication;

After each task team meeting prepare an executive summary for feedback to Board/management and for use in Chamber communication to members. Summaries must focus on progress updates, activities, achievements etc, especially as they relate to achievement of the Chamber objectives. Regular interaction with the Communication and Membership teams will be required in order to ensure they are properly briefed and able to communicate to members.

Give feedback to staff on TT activities, progress, achievements etc – at staff meetings and by distributing

Summaries / minutes;

Submit reports to Operations Manager for Exco and Board meetings as and when required;

Coordinate TT follow-ups – handle personally or communicate to responsible person and ensure completion;

Obtain information or liaise with role players as requested by TTs in order to facilitate their work.

Distribute information of relevance/interest to TT members as requested and/or on own initiative.

Proactively bring new information/developments to the attention of TT chairs that may be relevant to the work of the task team, or may be a new issue for them to consider.

Act as liaison between TTs and Chamber management/Board.

Projects Co-Ordination

Co-ordinate any projects required by the CEO’s office and/or Management Team:

Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.

Organizing, attending and participating in stakeholder meetings.

Documenting and following up on important actions and decisions from meetings.

Preparing necessary presentation materials for meetings.

Ensuring project deadlines are met.

Determining project changes.

Providing administrative support as needed.

Undertaking project tasks as required.

Developing project strategies.

Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Assess project risks and issues and provide solutions where applicable.

Ensure stakeholder views are managed towards the best solution.

Undertaking project tasks as required.

Developing project strategies.

Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Assess project risks and issues and provide solutions where applicable.

Ensure stakeholder views are managed towards the best solution.

Research Unit

Assist the Head of Research with co-ordination of any projects undertaken in the department.

Projects that is required and not limited to below:

Trade and Investment Projects

Research Projects

Motivation for change: Better Opportunities

Company name: SANOJ Project Management Services

Industry: End of contract/projects

Position: Project Manager

Dates: 2016 to 2018

Duties:

Duties and responsibilities

Managing and leading the project team.

Managing co-ordination of the partners and working groups engaged in project work.

Detailed project planning and control including:

Developing and maintaining a detailed project plan.

Managing project deliverables in line with the project plan.

Recording and managing project issues and escalating where necessary.

Resolving cross-functional issues at project level.

Managing project scope and change control and escalating issues where necessary.

Monitoring project progress and performance.

Providing status reports to the project sponsor and programme manager.

Managing project evaluation and dissemination activities.

Identifying candidate training needs and devising and managing user training programmes.

Governance

Implement the Programme cope in line with Project Framework and conditions.

Ensure project alignment with HRD and IDMS Strategy

Ensure smooth running of governance structures for the monitoring and reporting

Manage the profession specific work-streams and the involvement of professional bodies/Council in them.

Training Management

Co-ordinate all scheduled technical and non-technical training for the candidates.

Motivation for change: Better Opportunities

Position: Project Administrator

Dates: 2015 to 2016

Duties:

Administration Management

Perform all administrative tasks and activities related to the processing of relevant documentation

Administer all project related communication and operational plans for the relevant governance structures.

Ensure information and document management for reporting purposes including milestone summary, key issues, risks, benefits, summary of costs incurred.

Sets up and manages support functions covering planning, tracking, reporting, quality management and internal communication.

Establishes standards, tools and procedures for use on the project, including Issue, Risk, Change and Information Management.

Reviews project activities for compliance with procedures and standards.

Manages the support and provision of project tools and equipment.

Prepare monthly and quarterly reports

Project Governance

Develop a schedule of meetings for Meetings and co-ordination thereof.

Prepare and circulate agenda, minutes and reports for meetings.

Training Management

Ensure that candidates are registered with the relevant statutory body.

Ensure compliance with relevant documentation prior rotation of candidates to different areas

Motivation for change: Promotion to Project Manager

Company name: Brandhouse

Industry: FMCG

Position: Field Sales Representative

Dates: 2011 to 2012

Duties:

Achieve sales and distribution targets for the area: Duncan Village, Zwelitsha and Sutterheim

Effective use of PDA and sufficient collage and coverage

Full responsibility for all promotional activities of the Brands and Cycles, including effective use of ROI materials

Achieve Sales targets

Build and maintain relationship with customers

Ability to work independently

Execute, manage and co-ordinate promotions: Cycle and Ad Hoc

Ensure displays of all company products are visible in-store

Maintain high level of product, channel and market segmentation knowledge

Maintain budget and other administration functions

Motivation for change: Relocation to Port Elizabeth

Company name: Distell

Industry: FMCG

Position: Sales Representative

Dates: 2009 to 2011

Duties:

Ability to identify potential business opportunities and activate successful implementation

Achieve sales and distribution targets for the area

Full responsibility for all promotional activities of the Brands and Cycles, including effective use of ROI materials

Build and maintain relationship with customers and Distell staff

Consumer relationships both internally and externally

Ability to work independently

Relationship management – Ensure implementation of national key account strategies within the region

Execute all promotions in line with national & regional promotional plan

Maintain high level of product, channel and market segmentation knowledge

Maintain budget and other administration functions

Motivation for change: Better opportunities

Position: Sales Secretary

Dates: 2007 to 2009

Duties:

Effective handling of Sales administration

Effective monitoring of the operational / sales budgets

Creating of purchase requisitions and finalising of orders

Handling business and travel arrangements

Scheduling and diarising of meetings, appointments and key events

Effective management and control of manager’s diaries

Prepare spreadsheets, reports correspondence and presentations on Word, Excel and Power Point and compile SAP and BW Reports

General typing and the handling of the telephone / fax / photocopier and PC

Opening of post and re-routing as and when necessary

Arranging functions, launches and conferences

Handling and controlling of promotional liquor / credit note and deal books

Motivation for change: Promoted to Sales Representative

Company name: Small Enterprise Development Agency (SEDA)

Industry: Parastatal

Position: Data Capturer/Administrator

Dates: 2006 to 2007

Duties:

To provide administrative service at branch level in consultation with the provincial office in terms of financial and human resources functions co-ordination as well as management of Information and reporting systems. The administrator will also be responsible for capturing all data into the relevant databases.

To provide financial administrative service at branch level in consultation with the provincial office;

To provide Human Resources administrative service at branch level in consultation with the provincial office;

To capture all the data into the relevant databases at branch and information centre level;

To provide administrative service in the management of the Information and reporting systems;

To compile all reports to the Provincial office in consultation with the Branch Manager;

To perform ad-hoc administrative duties at branch level;

Motivation for change: Relocation back to PE

Company name: Siyaphambili Adult Education Services

Industry: Education

Position: Training Administrator

Dates: 2004 to 2006

Duties:

Support the Programme Manager and the project management team with status and financial reporting, administration and office support.

Ensure compliance with regards to policies, procedures, legislation and reporting regulations.

Assist the Programme Manager in the co-ordination of progress of the projects and risk reports, compiling status and financial summaries for the programme.

Tracking project and programme risks and issues

Managing the status reporting requirements of projects and programmes according to predetermined schedules

Follow up with Project managers that the monthly Project Office reports are produced and stored digitally on time as well as delivered to the Project Office and relative Stakeholders on time

Assist the Project Manager’s in monitoring project deliverables deadline statuses Support with weekly and monthly reports

Motivation for change: Company Closed down

Company name: Coega Development Centre

Industry: Parastatal

Position: HR & Office Administrator

Dates: 2002 to 2004

Duties:

Registration of unemployed work seekers for their database and establishment of their skill level capacity.

Maintain all administrative systems and procedures related to HR function

Ensuring controls, procedures and systems are in place in meeting expectations of clients and personnel

Identify the skills development needs and monitor the implementation of the necessary interventions

Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.

Ensure training initiatives are aligned with business requirements and Company high potential/key employee plan

Arranging appropriate supplementary training to address theoretical gaps or introduce candidates to new processes, legislation or technologies.

Serve as resource with regard to all aspects of Skills Development

Facilitate and implement all organisational development and change management projects in the Organisation

Motivation for change: End of Contract

Salary details

Current Salary

R25k CTC

Salary expectations:

Negotiable

Notice period:

Immediate

Contact this candidate