Executive Assistant Office
Resume:
EXPERIENCE
Corrigan Krause, Westlake, OH — Executive Assistant/Administrative
April 2014 - May 2016
● Provided direct support to Valuation Director, Not For Profit Director, Tax Director and corresponding departments
● Maintained time analysis data for a three year comparison to track past progress and maximize efficiency for future time management.
● Managed prospective client communication through coordinating all social engagements within the department level.
●Coordinated annual Tax Summit Meeting which includes: personalized agenda, team building activities for Directors and their direct reports, venue/location and materials.
●Tracked the status of clients' tax returns by date, time, and CPA assigned to the account through XCM Solutions; monitored due dates for all projects on a weekly basis
● Provided clients and financial institutions with access to the company portal, directions for portal usage, and uploaded all of their encrypted required documents.
●Prepared spreadsheet on employee statistics to monitor time spent per department/clients' tax returns in order to maximize efficiency.
●Created a system for all city returns and RITA returns to be filed all at once to maximize efficiency.
Bendix Commercial Vehicles LLC, Avon OH — Sales Operations Temp
November 2013 - February 2014
●Collaborated with the Sales Operations Team in planning the Annual North America Sales Meeting. Responsibilities included: Planning directly with Hello Florida in Orlando, purchasing promotional giveaways, luxury executive gifts, and designer personalized products; nationwide mailings and travel coordination; coordinating shipping procedures for electronics, displays, personal hotel accommodations, golf tournaments, and Disney resort excursions.
Macy’s East, New York, NY — Executive Administrative Assistant
July 2012 - July 2013
●Monitored and maintained calendar for the Group Vice President – Divisional Merchandising Manager, Group Vice President – Divisional Planning Manager and a combined team of 35 Buyers and Planners.
●Assisted in all internal and external communications including internal departments, Macy's Divisions, and vendors such as Tommy Hilfiger, Calvin Klein, Baby Phat, and Michael Kors.
● Initiated and successfully reached out to a potential high profile celebrity client in order to drive department performance resulting in the launch of her new clothing line - Melissa McCarthy.
●Assisted in fulfilling directives to and from executives in daily activities, performed clerical duties, scheduled appointments/ set up meetings to accommodate up to 100 participants.
● Used Microsoft Excel, PowerPoint, and Word to prepare daily reports, presentations, and memos.
●Supported group reporting to executives including mail, distribution of documents, messages, meeting rooms, and special events.
●Coordinated/booked domestic and international travel on a weekly basis for GVPs and International Concept (INC) Buyer; prepared all expense reporting with internal credit and travel department as well as negotiated pricing with hotels and airlines for optimal travel conditions.
Macy’s East, New York, NY — Merchant Office Assistant
September 2010 - July 2012
●Reported directly to the Fine Gold Jewelry Buyer, Fine Gold Associate Buyer, and Fine Gold Assistant Buyer.
●Prepared daily financial analysis materials and Standard Macy’s Reports using Microsoft Excel and Microsoft Word that are used for merchant presentations.
●Analyzed prior year’s advertising in order to select specific merchandise to be used in the current year’s promotional selling; created layouts, selected wording/product description, projected sales.
●Tracked sales up to $1.5 Million on a daily basis while comparing to prior year and making advertising price adjustments.
●Maintained communication with vendors such as Dasan, Select Jewelry, and Nancy B as well as Vice Presidents through email, telephone, and registered mail.
●Managed sample inventory for up to $50,000 worth of jewelry for merchandising meetings and advertisements to ensure they are received/returned on schedule to vendors in Italy and the United States..
●Worked on special projects that included choosing to purchase a top selling locket design in 2011 and choosing all of the earrings for a commercial showcasing the gold department.
South Country Central School District, Bellport, NY — Substitute Teacher
Sachem Central School District, Holbrook, NY - Substitute Teacher
September 2006 - December 2010
●Implemented classroom management skills through positive reinforcement, highly effective lesson transition time of 10-15 seconds, and other time management techniques.
●Followed full-time teachers' daily lesson plans while maintaining awareness of students' individual needs and tailoring classroom instruction accordingly.
●Educated myself on the specific curriculum used by the district such as Harcourt, Saxon Math, and a Houghton Mifflin pilot reading program for fourth grade inclusion/ESL class.
Huntington Learning Center, Patchogue, NY; Smithtown, NY — Assistant Director of Administration and Education/Tutor
September 2006 - February 2009
●Conducted interviews with all prospective teachers and evaluated their qualifications.
●Maintained scheduling and all communication for sessions/meetings for the Center Director, Managing Director, teachers, parents, Principals, and students through personalized meetings, telephone conferences, and email.
●Taught pre-planned curriculum and lesson development training for teachers.
●Provided teachers with monthly evaluations on their teaching performance based on my observations of their interaction with students and compliance with corporate standards.
●Paired teachers with students based upon their performance level, teaching ability, and personality to accommodate the needs of students and ensure the most successful learning sessions.
●Administered and scored diagnostic testing such as Boehm Test of Basic Concepts, The California Achievement Test, SAT, and ACT to determine academic level based on statistics provided by corporate and New York State.
EDUCATION
Saint Joseph’s College, Patchogue — BA Early Childhood Education; Minor - Psychology
May 2006
OBJECTIVE
To take the broad range of experience I have and use it to grow with an innovative company.
CONTACT
Phone
adgo0h@r.postjobfree.com
Address
17 Pennwood Drive
Mastic Beach, NY 11951
SKILLS
Analytical Thinking
Executive level event planning
Time/Scheduling management
Organization and Prioritization
Problem Solving and Adaptable
REFERENCES
Marie Saeed
John Vargas
David Long/Albert Harsar
Kathleen Ferri
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