HEMANSHU V CHAUHAN

Location : Andheri ( W ).

Mobile No : 982**-*****

Seeking assignments in HRM, Corporate Affairs, Administration / Personnel Administration with an organization of repute.

CAREER CONSPETUS

A competent professional with over 19 years of exposure in HRM, Corporate Affairs, Administration, Personnel administration. Presently working with Mizuho Bank, Ltd.( Japanese Bank in Mumbai ) as Assistant Vice President – HRM, IR, General Administration & Corporate Affairs. Actively involved I in the entire gamut of functions such as HRM, Recruitments, Joining formalities, Induction & Training program of the new joinee, Exit formalities of the staff, Staff insurance, Reimbursements etc. Proficient in overseeing the entire process of Payroll Software, Time and attendance system, Staff Insurance, Retiral Benefits etc. A keen communicator with the ability to relate to people across all hierarchical levels in the organization . Posses ability to motivate people to achieve organizational objectives.

KEY STRNEGTH ACROSS ASSIGNMENTS

HUMAN RESOURCES MANAGEMENT

1.Recruitments : Close coordination with the Recruiters for the positions open in the organization at PAN India level.

2.Active participation in PAN India activities / events of Corporate Social Responsibility ( CSR Activities ). As yearly participation of teaching activities to the Primary Level School students in Municipal School at Colaba in Mumbai. Teaching of students in rural areas of Devenhalli District in Bangalore, Chennai & Ahmedabad. Organizing similar events on behalf of the Bank for enhancing the weaker section of our Society. Includes organizing of Lunch / Food Packets for very young students of Municipal Schools. ( Mumbai, Bangalore, Chennai & Ahmedabad ).

3. Scheduling of various in House Training programs for PAN India level for various verticals of Compliance, Operation ( Trade Finance, Exports, Imports, Treasury Back Office, Business Promotions Developments & others relevant sections.

4.Internal upgradation / Certification for Training programs.

5.Structuring the CTC & Annual Compensation of the selected candidates, actively involved in the finalization process, New joinees, executing Orientation, Inductions programs, coordinating with the Compliance Dept for the information security joining Kit etc.

6.Participation in CSR related activities.

7.Involved in the Exit process of the staff & completion of the same.

8.Payroll Management system & Time and Attendance system.

9.Retrial benefits scheme ( P.F, Gratuity Scheme Trust, Leave Encashment, Superannuation e t c).

10.Implementation of Pre Joining process ( Pre Joining Employment Medical Checkup, Academics etc ), Employee Joining Process & Employee Exit Procedures ).

11.Analysis of Performance Management Systems for yearly basis on PAN India Level.

ADMINISTRATION :

1Managing the Facility Management activities, transportation of various Company owned vehicles, insurance ( Hospitalization / Accident & Terrorism ), included the renewals of the policy.

2Specialized expertise for Vendor Management system & Procurement process.

3Managing on PAN India basis for Corporate Affairs related assignments.

4Managing the health, safety and environment of the staff on PAN India basis.

5Ensuring statutory compliance at all levels involving liaison with external agencies, Govn authorities & offices like PF / ESIC / MLWF / LIC / Shop & Establishment, RBI norms etc.

PERSONNEL MANAGEMENT

1Close coordination with RBI Authorities for Banking related documentation.

2Executing Staff loans ( Housing, Personal & Additional Personal ).

3Supervising the Time & Attendance system and maintenance of leave cards / outdoor duty cards necessary for processing the payroll / salaries of employees across Mumbai.

4Attending the ESIC, MLWF inspection as and when required.

Liasoning / Legal

1.Liaison with private and government authorities from time to time like BSES / MSEB / BMC / MTNL.

2.Close coordination with Company’s legal matters, local courts for the legal & Insurance matters.

Operations

1.Managing Vendor evaluation & Annual Maintenance Agreements ( AMC ).

2.Approve Vendors for Service Contract Management for Air – Conditioners, EPABX, Electrical Maintenance, Xerox, Courier, Printing & Stationery etc.

3.Involved in procurement of Motor Cars, Fax Machines, Air-Conditioners and other office & Site related equiptment.

CAREER HIGHLIGHTS

Sept, 2006 till date

Mizuho Bank, Ltd.

Assistant Vice President -

Corporate Affairs, Human Resources Management, Communications & Administration.

Core Assignments : Involved in the Recruitments of the Bank & joining process single handedly.

Scheduling of various in house Training programs on Making on PAN India level for various verticals line Compliance, Operation ( Trade Finance, Exports, Imports, Treasury Back Office & others relevant sections.

Internal upgradation / Certification of Training programs.

Involved in the revision of the Compensation Structure of Bank on PAN INDIA level.

Involvement in setting up New Office premises at Peninsula Business Park, Lower Parel.

Involved in setting up Travel Desk for Bank Personnel’s ( Japanese Expatriates & National Staff )

Maintaining the sound data bank of the competent candidates.

Job Description & proposed C T C to be circulated to various recruitment agencies.

Actively involved in negotiation process of the CTC of the selected candidates for various senior level positions.

Suggesting and implementing of various policies / procedures of the Bank.

Processing of Personnel expenses of the Bank ( Banks monthly Payroll processing of staff,Staff related reimbursements like Medical, LTA etc).

Staff Insurance & Emergency Services : Settlement of Insurance Claims of staff from the Insurance Company. Monthly updating the Insurance Company for the addition s& deletion of staff on regular basis.

Support to the Subsidiary Companies : Designing the recruitment process, suggesting the Recruitment Agencies, involved in interviews of the candidates for various senior level positions. ( Mizuho Securities (India) Pvt. Ltd.

Extended support given for the Corporate Affairs & Administration related matters for setting up New office premises.

Lessoning Assignments :Involved in Lessoning with various Central Govn Bodies like RBI, Provident Fund, B M C ( Shop & Establishment Registration ), Reserve Bank Of India., & others.

Independently managing SWIFT related remittances & approving the same for execution.

Executing the Retrial benefits of staff like Gratuity ( LIC ) & the settlement of the same.

Taking active participation in any of the Event managed by the Bank.

Authorizing of SWIFT messages duly processed by Operations Department.

H.O related Monthly Reports : Preparation & submission of the monthly reports

( Monthly Manpower strength, etc)

Other Competent Areas of Assignments :

Actively involved in the CSR related programs.

Involved in the Full & Final settlement of resigned staff members.

Involved in finalizing of Vendors Management facility.

Sept, 2001 to Sept, 2006

Kalpataru Construction Overseas Pvt Ltd

Sr. Officer HR, Personnel & Administration

1.Spearheading the overall administrative functions in the organization pertaining to facility Management, Personnel administration lassoing, contract management etc.

2.Suggesting and implementing various policies / procedures in the organization .

3.Involved in the evaluation of all existing AMC’s and renegotiating with Vendor fetching the best rate for the contract, making sure no compromise on the quality of the services.

4.Involved in the process of obtaining of new Code Nos of ESIC / PF / SHOPS & ESTB registration.

5.Joining kit for new joiners, work station and necessary admin forms to be filled by him towards mobile instrument, new sim card of the service provider etc.

6.Handling of Personal Accident policies of all the employees, Motor Car insurance policies of Company owned vehicles.

7.Negotiating the best Corporate mobile plans with the service provider like BPL / HUTCH / RELIANCE / TATA .

8.Interacting with the PF / ESIC consult for submission of monthly returns, PF withdrawal forms ( 10 C & 19 B ) also involved in the said inspections held as and when required.

9.Handling of Motor Car repairs, to get the repairs done from workshop depending on the make of the car.

10.Handled independently the project of Power Saving of electrical equipments ( Air Conditioner & Lighting ) by installing power saving gadgets in the office premises & Construction sites.

October, 1999 to Sept, 2001

Samarth Cash Machines Pvt Ltd

Senior Officer - HR, Personnel & General Administration

1.Monitored the overall administrative activities at the various offices in India.

2.Entrusted with the responsibility of managing H R admin activities such as accommodation, transportation, joining kits, Facilities etc.

3.Coordinating with the courier agencies for various work.

4.Involved in the finalization of Vendors ( AMC, Repairs & Maintenance of various office Equipments . )

5.Received appreciation from CEO of the Company within 4 months of joining .

6.Handles the bill clearance & follow up for the vendor payments .

7.Handling of statuary compliance like PF / ESIC / SHOPS etc.

December, 1998 to October, 1999

Weizman Fincorp Ltd

Legal, Pers & Admin Officer

1.Worked as Complainant, handling Sec 138 ( ii ) of Negotiable Instrument Act, 1881 i.e. Cheque bouncing of the customers in the banks.

2.Assisting the preparation of the compliant draft to the Lawyer, attending the respective Courts for the persue of various matters.

3.Handling if Annual Maintenance Contracts of various office machines ( Mumbai & Outstation ).

4.Monitoring of Housekeeping activities, Conducting extensive housekeeping prgs for Carpet keeping & other activities .

January,1996 to December, 1998

Madhu Fantasy Land Pvt Ltd

Personnel & Site Officer

1.Administration of the entire amusement park ( In charge of Facility Management Systems, Safety measures for Guest & Staff )

2.Monitored the Time Attendance office for Staff .

3.Fixing up of Park timings depending on the season.

4.Annual Maintenance Contract of various sophisticated Rides.

5.Monitoring of Park Contractors monthly payments depending on the man power strength.

6.Scheduling of shifts of various Maintenance team for safety measures.

7.Handling of Statutory compliance like Renewal of Labour licenses of various Contractors & Sub Contractors, P F, E S I C, etc .

July, 1989 to December, 1995

Best Eastern Hotels Ltd, ( Division Hotels ), Prj : Usha Ascot, Matheran

Personnel & Admin Executive

1.Actively involved in the site developments activities.

2.Handling the requirement of Civil materials for the Hotel project at Matheran Hill Station.

3.Maintaining of Stock register for various civil materials.

4.Time Attendance regularization for the said project for staff members .

5.Lassoing with the local Govn bodies like ( Municipal, Collector office at Raigad Dist ) .

6.Checking of Civil contractors bills for final payment.

7.Submitting of detailed progress report of the said project at Mumbai office.

ACADEMIC CREDENTIALS

1989 Graduation from Mumbai University in Commerce Mumbai.

1990 Diploma in Computer & Software Management Mumbai

DATE OF BIRTH

22nd May, 1969

Contact this candidate