Administrative Assistant Sales

IMRAN LALAMIYA KHARKAR

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adgmpe@r.postjobfree.com

adgmpe@r.postjobfree.com

Professional Summary

Experienced Purchase Executive with a demonstrated history of working in the construction industry. Designed several purchasing policies that have saved companies a significant amount of money. Adept at negotiating purchasing agreements working with all levels of management to develop better policies. Skilled in Purchasing, Inventory and Store Management.

Career Summary

Dynamic professional with 10+ years of experience in the industry.

Dedicated and hard-working professional with a strong focus on procurement.

Able to establish priorities, manage time productivity and perform well under pressure, able to manage multiple task simultaneously.

Reviewing operational efficiencies and finding ways to serve company better. Enhancing productivity and offering increasing value.

Excellent communication and liaison skills, capability of effective management including internal and external coordination.

Work Experience

April 2005 till Sept 2020 BIC Contracting LLC (Formerly Habtoor Leighton Group)

Purchaser / Coordinator Store - Hire Desk

Job Profile

Procurement

Handling day to day procurement of IT material according to requirements & procedures.

Check validity of requests to purchase, obtaining any additional necessary approval and manage any noncompliance requests.

Floating RFQ to competitive suppliers with regards to material requested by Sites/JV/Dept. listed in the supplier select list.

Obtaining quotation, evaluating them to ensure that they are in line with the technical and commercial specifications required for the projects.

Conduct meetings with shortlisted suppliers to assess their willingness, capability and to get best negotiated pricing to have cost savings.

Issuing Purchase Orders and coordinating with suppliers for deliveries as per schedule.

Responsible for Accounts payable invoice reconciliations, monitoring payment schedules and process of payments for all suppliers

Sourcing new suppliers in order to secure more cost-effective sources for products & services.

Evaluate supplier performance based on quality standards, delivery time & best prices and ensure all the criteria are met according to the organizational requirements and expectation.

Liaise with finance dept for timely vendor payment and address their grievances.

Entering into Service Level Agreement for maintenance of Equipment & Software’s.

Investigate supplier, interview representative, select and recommend vendor to be placed in approved list of vendors.

Ensure maintenance and updates of the supplier database.

Liaise with Internal/External Auditor during Quality Management System Audit.

Assist Pre-contracts with preparing IT BOQ for new projects.

Asset & Store Management

Practice Asset Management for IT Hardware, Software and Equipment’s.

Effective utilization of Assets & Inventory to meet business needs.

Supervision of Store Staff for Material receipt, checking, stocking and issuance.

Discrepancies in delivered materials are properly recorded & noted on the delivery note.

Issuing Dispatch documents for locations and manage deliveries.

Proper storage and safe keeping of equipment’s and material.

Managing stock and reorder level for essential items.

Managing monthly stock report.

Managing recycling / Disposal of obsolete items, thereby creating storage space.

Maintenance of Project-sheet for Sites to maximize efficiency and ensure stringent control of usage of material.

Hire Desk

Receiving in-house request on Hire desk, evaluating the requirement.

Coordinating with stores for requested items and allocating it.

Maintaining inventory of fast movable items.

Hiring & keeping track of office equipment’s like Photocopiers, Plotters in coordination with suppliers.

Preparing Rate Card for Hire desk items and yearly updating it.

Generating monthly invoice and resolve any discrepancy.

Managing Etisalat & Du Account for the company (New connections, call logging, Escalations, Service contracts, billing, payment)

July 2002 - April 2005 No Gap Apparel (INDIA) Pvt. LTD

Account / Administrative Assistant

Job Profile

Purchases & Sales bills entry

Cheques receipt and payment entries

Debtors & Creditors A/c Reconciliation and payments follow-up

Preparing report of outstanding dues for management & other records

Preparation of monthly Sales, Revenue & Inventory Report.

Account Reconciliation of Bank.

TDS deduction

Maintenance of Petty Cash Account

Preparation of Staff Salary

Maintenance of Inward & Outward correspondence

May 2000 - June 2002 United Ship Repairs & Marine Works P. LTD.

Account / Administrative Assistant

Job Profile

Purchases & Sales bills entry

Cheques receipt and payment entries

Debtors & Creditors A/c Reconciliation and payments follow-up

Preparing report of outstanding dues for management & other records

Bank Reconciliation

TDS deduction

Maintenance of Petty Cash Account

Maintenance of leave record & Preparation of Staff Salary

Maintenance of Inward & Outward correspondence

May 1999 till April 2000 Atul R. Mathuria & Associates

Accounts Assistant

Job Profile

Checking of Cash Book, Bank Book & Petty Cash Expenses

Checking of Purchase, Sales Bills & Journal Vouchers

Scrutiny of Ledger

Bank Reconciliation

TDS checking

Tracked Time & Attendance for Payroll

Educational Qualification :

1999 Bachelor of Commerce MUMBAI UNIVERSITY

Technical Qualification :

Computers

(MS Word, Excel, Powerpoint, Outlook, ERP - Epromis, COINS)

Personal Information

Date of Birth : 18-12-1978

Marital Status : Married

Languages Known : English, Hindi & Marathi

Nationality : Indian

Driving License : Valid UAE License

Interest & Hobbies : Cricket & Music

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