PRIYA MENON

Address: Dubai UAE Date of Birth: **th Oct 1976

Contact No: +971-**-******* Email ID: adgm9t@r.postjobfree.com Nationality: Indian Languages: English, Hindi, Malayalam & Tamil PROFILE SUMMARY

CAREERGRAPH

World of Electricals– Dubai – UAE Jan 2012 – Till Date OFFICE MANAGER

Vistas Advertising & Marketing – Dubai – UAE Sep 2006 – Oct 2009 EXECUTIVE ASSISTANT

Streamline Marketing & Communication– Dubai – UAE Mar 2002 – Aug 2006 PROJECT MANAGER

Pentamedia Graphics Limited, Chennai, India June 1999 to Aug 2001 ADMINISTRATION & HR EXECUTIVE

KEY Responsibilities

OPERATION - MANAGEMENT

Managing the delivery of business support, directing and enhancing daily administrative operations inclusive of office inventory management and general administration.

Administrated the input and observation of various budges, financial records and company expenses.

Facilitated the booking of travel arrangements, the coordination of corporate functions and staff outings, the effective management of diaries and the accurate recording of meeting minutes.

Oversaw the establishment and implementation of office policies and the identification and enforcement of standards and procedure relating to health and safety Ensured compliance with quality assurance procedures.

A diligent Office Manager with over 15 years’ experience in handling all aspects of administrative operations with profound knowledge of General Management, Project Management, Supply chain, HR, day to day operation,administration in a corporate setting.

Highly skilled in the provision of high-level executive support and in the management of high performing clerical teams to ensure that all aspects of office administration are carried out effectively against demanding resource and time constraint.

Contract Negotiator with strong commercial awareness, excellent project management skills, HR operation, email management and the enforcement of office standards to drive performance improvements and efficiencies.

Results Oriented, Problem Solving and Persuasive Communicator. Demonstrates the proven ability to building productive relationships with customers, authorities, supplier and external departments and overseas clients.

Eager to bring strong administrative skills to a growing company in need of top- level support.

Seeking a challenging opportunity in an organization with goal to achieve success and to enhance my skills. To endeavor success to the best interest of organization’s goals. KEY SKILLS

OFFICE

MANAGEMENT

OPERATION

PROCUREMENT &

BIDDING

ADMINSTRATION

Core

Competencies

Manage Trade License, chamber of commerce and Establishment card renewals

Prepared detailed project assessments including cost projections. Co-coordinating between the principals & end- users.

Working cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness

Calendar Management, organizing meeting, Travelling arrangements, Marketing & Event Planning, Meeting Minutes, Video/ Audio/ Tele Presence.

OFFICE MANAGEMENT

Totally responsible for the incorporation of offshore companies (has set up 5 offshore companies) and arranged for all the company documents for the same like certificate of Incorporation, MOA & AOA, Certificate of Incumbency etc.

Organize travel programs for Senior Management, manage their overseas travel itinerary, books tickets, confirms business agendas, arrange hotel stay, vehicles and special events as required.

Interacting with the clients regarding advertisements. Leasing with the media and publishing house

Effective control & Maintenance of Company Central and Archived Filing System.

Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure.

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Administrative Team and overall Team, including those of a sensitive or confidential nature; Determines appropriate course of action, referral, or response.

Assured Tender Bond to fulfilling the contractual obligations and terms. HUMAN RESOURCING and ADMINSTRATION

Contributed to the implementation and control of HR functions inclusive of selection and recruitment, appraisal and discipline procedure.

Liaise with line managers and external recruitment service providers to identify recruitment needs and fill new positions; create job descriptions & advertisements for open positions; source, interview and select new candidates.

Overseeing monthly payroll and liaise with the Finance department to ensure timely salary payments.

Review accurate HR records attendance and leave, employment contracts, performance, training, recruitment, payroll).

Liaising with insurance companies related to medical, property and motor insurance and effectively arrange for renewals and medical claims for all staff.

BIDDING, PROCUREMENTand LOGISTICS

Preparation of tenders for Etisalat, Du, DEWA, SEWAetc which involves co-ordination with various suppliers for prices, datasheets and ensure that the quoted items are in line with the specifications provided.

Handling imports of goods from suppliers and arrange for warehouse, preparation of the Bill of Lading & other supporting documents.

Liaise with local Banks, understanding of trade and Central Bank Laws in UAE to avoid last minute challenges. KEY ACHIEVMENTS& HIGHLIGHTES

Company Formation / Business Set Up

Managed to Set up a new company (sister concern) and single handedly arranged the BusinessStructure, Licensing and Permits, Trade Marks of the company etc.

Planned and executed all aspects of a major office move to Dubai Multi Commodities Center” DMCC” Including legal structure, Trade License and Visa Transfers. Ensuring processes and procedures are adequate to meet regulatory requirements.

Procurement, Tendering and logistics

Successfully Selecting of best Bidder, Tender preparation procedures and submittals, Detailed Project Costing, prepare official documents, submissions in support of the tendering process as per the RFP requirements.

Gained strong knowledge & understanding of formalities in Import-Export procedures, although Vast experience in the co-ordination of various shipments arriving into Dubai from UK, China, Hong Kong etc. Persuasion tactics

Effectively used my negotiation skills to successfully reduce customs duty from 5% to 1% for heavy customs duty along with customs department.

Event Management

Solely responsible for managing over AED 1million in corporate events that included airport transportation, entertainment, restaurant buyouts, stage and lighting set, and decor.

Fully aware of Air ticketing miles programmes and Loyalty programs provided by airlines

Achieved business goals by planning and executing marketing events, Meetings and Periodic Business Gatherings Conferences, Trade Shows for the company (Big5, WETEX, MEE, ADIPEC). EDUCATION

Master’s Degree in Business Economics,Gokhale Institute of Politics &Economics, Pune

Bachelor’s Degree in Economics, Madras Christian College, Chennai

Diploma in Business Management, Madras Christian College, Chennai PERSONAL ACHEIVEMENT

Has been a Volunteer elected by United Nations and Organized a Gala Charity Dinner in April 2013 in Dubai in support of the United Nations - World Food Programme where we raised just over 1.1 Million AED (over USD

$300,000) for operations in Syria, Yemen and India. This was under the patronage of H.H. Sheikh Ahmed Bin Saeed Al Maktoum, Chairman of Emirates Airlines and was attended by over 400 people including H.H. Sheikh Nahayan Bin Mabarak Al Nahyan, Minister of Culture, Youth and Community Development of U.A.E. TECHNICAL SKILLS

MS Office Suite, Internet & E-mail Applications – Incoterms Data Analytics – Documentation - Needs Analysis – Reporting - Technical Writing PERSONAL INFORMATION

Marital Status: Married Visa Status: Husband’s Sponsorship Address: Abu Hail Dubai - UAE

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