Executive Assistant Manager

TIA BRANTLEY

E-mail:adglmc@r.postjobfree.com

* ****** **** *****, **** Hill, New Jersey 07803

www.linkedin.com/in/tia-brantley Cell:862-***-**** SENIOR EXECUTIVE ASSISTANT

Experienced, self-motivated Senior Executive Assistant with over 15 years of experience as a Legal Administrative Professional skilled Accounts Payable Specialist; and Marketing/Advertising/Sales Assistant adept in critical thinking, communication and technical abilities. Manages well in fast-paced, team environments and with individuals at all leadership levels; willing to work over-time to provide superior service to clients, peers and for the continued success of an organization

AREAS OF EXPERTISE

● MS Office 360 ● WebEx/WebEx Teams ● SurveyMonkey.com ● Project Planning

● Outlook ● Trello ● eSurveyPros.com ● Event Planning

● PowerPoint ● Blue Jeans ● Arbia ● FileMaker

● MS Word ● Skype for Business ● iManage ● Navision

● Excel ● Salesforce ● Doculink (SAP) ● Documentum

● MS Access ● SharePoint ● Alliance ● Concur

PROFESSIONAL EXPERIENCE

ADP (Matlen Silver Group Inc.), Roseland, NJ

SENIOR EXECUTIVE ASSISTANT, Contractor 04/19 – 11/19

● Provided high level secretarial and administrative support for the Division Vice-President and General Manager; four Vice-Presidents and the Senior Director of the Product Management/Technology department

● Maintained a multidimensional complex calendar of events and created a highly effective, organized filing system

● Planned, organized and problem-solved to complete multiple deadline-driven projects efficiently and on time

● Managed extensive travel and hotel accommodations

● Prepared for and attended department and division meetings as well as assisted other senior executive assistants

(catering orders, working with IT and support services, facilities and other department heads)

● Coordinated large scaled town-halls (in and out-of-state) for US and international participants and conducted arrangements for special events

● Processed expenses and generated expense reports

● Worked with IT and support services, liaison with HR in handling hardware/software issues and resolved significant matters

● Conducted research, organized data, generated reports for special activities utilizing SurveyMonkey.com

● Created welcome kits and efficiently utilized the HR processes for interns and new hires effectively communicating the processes and procedures for on-boarding

● Extensive knowledge of computer software applications

● Coordinated the logistics for the lab visit pipeline and scheduled the meetings for the Client/Prospect visits hosted at the Chelsea, NY Innovation lab. ADP hosts around 80-100 visits per year (approximately 6-8+ hours per week)

● Facilitated internal and external ADP lab visits using Outlook and the Trello system ADMINISTRATIVE ASSISTANT, Contractor

● Assisted the VP Managing Counsel, Corporate Counsel, General Counsel, Manager Legal Support and the Legal Administrator in the Legal department

● Performed secretarial and administrative duties; creating/editing PowerPoint presentations, typing letters, memos, reports, answering phones, and filing

Griffin Alexander, P.C., Randolph, NJ

LEGAL ASSISTANT, Contractor 01/19 – 03/19

● Assisted attorneys for the Landlord Tenant department in the initial drafting/preparation of correspondence and legal documents pertaining to landlord/tenant matters, finalized legal documents and filed with courts

● Court prep for attorneys, corresponded with clients, management companies, tenants and the courts via phone and email; created and maintained client files, monitored and calendared court dates and deadlines Page 2 of 4

Email: adglmc@r.postjobfree.com TIA BRANTLEY Cell: 862-***-****

● Prepared affidavits, eviction complaints and notices such as: Abandoned property, notice to cease, notice to cure, notice of discontinuing action, notice of termination, notice of non-payment petitions, discontinuance notices, rent demand notices, 5-day notice to tenant, order to show cause, suit lists, trial notices (new ones for NY and NJ) roommate releases, summons and verified complaint for eviction proceedings

● Entered and maintained status entries/report updates, prepared rent demand breakdowns, received and processed rent checks; monitored LLT and attorney emails; status updates of requests from attorneys, follow-up responses to clients, tracked litigation chart tasks, provided follow-up for CEO, Supervisor and Attorneys

● Billing, pre-billing and office filing

Party City Corporation (Coda Staffing), Rockaway, NJ LEGAL ASSISTANT, Contractor 09/17 – 08/18

● Assisted the paralegal and general counsel – creating spreadsheets for entering and tracking data on incoming lawsuits from Party City attorneys as well as the entering and tracking for data concerning ADA (American’s with Disabilities Act) audits for Party City’s franchisee stores. Also, prepared and forwarded data to facilities for follow- up to ensure compliance

● Processed and maintained databases for renewal agreements; litigations and subpoenas. Setup electronic files for franchisees of each state and scanned all new lease agreements/amendments for files. Prepared, researched and entered data from documents for tracking and maintaining renewals for leases

● Produced a database in order to track and code incoming and outgoing vendor invoices not approved or approved for payment. Also, handled check requests and the mailing of checks to vendors

● Utilized and maintained a spreadsheet which included data for the research of the Secretary of State’s website

(under each state); locating the “business search” and the entering of “Party City Corporation” in order to confirm that the information regarding each of its officers were correct and/or updated

● Purged and shredded documents. Developed spreadsheet for entering, tracking and maintaining data within files which needed to be inventoried. Also, prepared (barcoded and labeled for transmittal sheet) inventoried files to be stored off-site

REAL ESTATE LEASE ADMINISTRATOR, Contractor

● Assisted the manager and other lease administrators on a team effort to locating missing files for all Party City Corporation’s stores (over 1000 stores). Duties entailed working on a master spreadsheet utilized by the lease administration team; extensive updating, scanning and researching of lease files. Utilizing Salesforce, Siterra, the company’s spreadsheets and reports as well as inter-department and external client lists to find information to complete the database within a timely manner

● Created all file folders and renamed all files (leases, amendments, notices, miscellaneous documents) for the merging of data from excel into Salesforce

● Sorted and distributed incoming mail for the Real Estate department and division

● Worked with the Lease Administrator’s manager to complete miscellaneous projects Mulcare Pipeline Solutions and PERC (Pipeline Equipment Resources Company), Boonton, NJ ACCOUNTING ASSISTANT 02/15 - 06/17

● Provided assistance in the natural gas industry for Mulcare Pipeline Solutions and their sister company PERC in the Accounts Payable Department, also assisted the Manager and Accounts Receivable Assistant as back-up

● Monitored payments, expenditures, generated checks, processed daily deposit, handled ACH’s and journal entries

● Verified and processed employee expense reports, reviewed/reconciled credit card statement and worked closely with the Controller and Manager for all month end reporting

● Communicated with and managed vendor issues, researched invoice and sales order discrepancies and reconciled vendor’s accounts

● Processed daily purchase invoices, sales orders, drop shipments and rep orders including commissions

● Extensive scanning, filing, matching receipts with invoices, responsible for storing data and records for document retrieval/archives, documentation and special projects as needed

● Carried out other various finance and accounting related functions Page 3 of 4

Email: adglmc@r.postjobfree.com TIA BRANTLEY Cell: 862-***-**** Prudential (Adecco Agency), Newark and Madison, NJ EXECUTIVE ASSISTANT, Contractor 10/14 – 01/15

● Provided assistance for five Vice-Presidents, Corporate Counsel as well as back-up for four Executive Assistants and their Principals in the Insurance Law Department

● Assisted the Vice-President, Directors, Managers and Staff in the Finance Department for Prudential Mortgage Capital Company

● Created and distributed department documents/reports/presentations

● Processed new hires/transfers, such as security requests and procurement orders

● Maintained VP’s calendar, answered/screened calls, scheduled meetings and handled all meeting logistics (e.g., conference rooms, conference calls, prepared meeting materials)

● Prepared general and travel expense vouchers

● Reviewed and prioritized all incoming e-mail and delegated to staff members when needed, scanning, filing and documentation

● Worked with other assistants on projects or issues that impacted the whole department and ad hoc projects as assigned

EXECUTIVE ASSISTANT, Contractor 05/14 – 10/14

● Provided assistance for two Vice-Presidents, Corporate Counsel as well as back-up for Executive Assistants and department head for Prudential Real Estate Investors Law Department

● Scheduled meetings, managed calendars in Lotus Notes; processed invoices; maintained documents in iManage, and Documentum software database

● Responsible for maintenance of company documents and scanning

● Created, edited and managed lists, files and databases; maintained the integrity of working documents and updated documentation when revised

● Extensive research

● Worked with teams on special projects such as preparing for the Law Symposium, summer internship and event planning

Artisan Controls Corporation, Randolph, NJ

SALES ASSOCIATE 06/13 – 05/14

● Provided customer service for a company recognized as a worldwide leader in the design and manufacturing of electronic timers and controllers

● Assisted the President, VP and Manager in sales, marketing, and research - finding leads, shipping, returns, forecasts and reports

● Communicated with potential and current customers, clients, suppliers, and vendors

● Engaged in cold calling and followed-up with new and established clients to set up meetings for CEO and Sales Manager for new business

● Responsible for the management and logistics of survey projects. Also, involved in collecting, analyzing and interpreting quantitative and qualitative data and information

● Entered orders and quotes for government, distributors and for original equipment manufacturers (OEM’s) across the United States

EKR Therapeutics, Bedminster, NJ

EXECUTIVE ASSISTANT, ADMINISTRATIVE COORDINATOR & RECEPTIONIST 08/08 – 06/12

● Executive Assistant to the Chief of Corporate Development and Associate Director of Business Development. Organized and prepared complex travel itineraries including all scheduling as well as expense reporting in Concur system. Assisted with accounts payable, invoicing, meetings and event planning

● Supported the Director of HR performing human resource related functions. This job required a high degree of professionalism, and an ability to handle highly confidential information; maintained strict confidentiality of all HR and payroll information. Managed schedules, training & development needs for staff and recruiters; provided service and support by responding to questions and requests from employees Page 4 of 4

Email: adglmc@r.postjobfree.com TIA BRANTLEY Cell: 862-***-****

● Recruiting efforts included candidate scheduling, follow-up; clerical duties, answering phones, copying, faxing, scanning, filing and worked with a high volume of documents in a fast-paced environment

● Help-Desk Coordinator for systems and controls; increasing the effectiveness and efficiency of Support Services in HR, IT, Finance and other departments utilizing the SharePoint software system for all projects and tasks. Utilized strong problem-solving and decision-making capabilities for HQ office staff of 50 which also included assisting the CEO, CFO, Legal Department (researching documentation for audits, processing confidentiality agreements) as well as over 100 field sales reps across the U.S.

● Reception duties included consistently overseeing inventory control, ordering, storage management and site monitoring. Worked with vendors, monitored accounts, produced monthly reports, handled month end closings

● Training and monitoring of others on help desk and reception desk Brushfire Incorporated, Cedar Knolls, NJ

MARKETING AND ADVERTISING ADMINISTRATIVE/EXECUTIVE ASSISTANT 05/05 – 02/08

● Assisted the Senior Vice-President, Vice-President, Account Supervisor, Media Director, Media Buyer; Traffic Controller, backup support for administrative assistants/receptionist

● Served as a conduit for internal communications between departments

● Managed and maintained complex department calendar for multiple staff members involving multiple projects that included strict deadlines and contractual implications

● Handled client interactions in the form of telephone calls, follow-up, and the monitoring of documents, plans, and campaigns; used a variety of software to conduct research, prepared presentations, and instrumental in assisting media director constructing media campaigns

● Created, updated and maintained documents, charts and reports; edited, formatted and proofread proposals and presentations; created manuals and reports to complete end-of-year budgets

● Photocopying, filing, documentation, scanning and faxing as well as answering telephones, scheduling appointments, meetings and event planning

EDUCATION

Horry-Georgetown Technical College, Conway, SC

Area of Study: SECRETARIAL SCIENCE

CERTIFICATES/

WORKSHOPS Morris County Community College

Critical Thinking, Public Speaking, Sizzling Website Content Lynda.com

MS Office Suite, Website Strategy & Planning, Project Management, Invaluable

(Becoming a Leading Authority)

Fred Pryor Seminars Career Track

How to Manage & Organize Accounts Payable

Employment Services (SBA)

QuickBooks training program

Dendrite International

Train-the-Trainer

OTHER SKILLS/

INTERESTS

Notary Public (March 5, 2024), MS Office Business Software, Google Drive, One Note, Lotus Notes, Siterra, Accounts Payable, Accounts Receivable, Bookkeeping, Sales Order Processing, Troubleshooting and Training (software, desktops, laptops), Substitute Teaching, Writing, Music Entertainment, Party Planning, Consulting, Creating Forms, Designing Flyers, Solving Technology Issues and Researching

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