Accounts Payable Data
Resume:
KELLANA DEBRUCE-WILLIAMS
BURTONSVILLE, MARYLAND 20866
adgjwf@r.postjobfree.com
Education:
****-**** *. *. ******** High School, Alexandria, Virginia
Computer Skills:
Dynamics Navision 2016, Oracle Cloud ERP, Concur Expense Pay, Blackline, AX2012, Basware, Microsoft Dynamics D365, Medius Flow, Readsoft, Microsoft Dynamics AX, Deltek Costpoint 7.0, CONCUR Travel & Expense, CONCUR AP Module, Microsoft Dynamics SL, Great Plains w/ Project Module, Jack Morton, Octagon, Oracle Imaging, JD Edwards, Timberline, Experian, Black baud (Financial Edge), People Soft (J.D. Edwards), Yardi (Advantage Property Management) Yardi (Voyager), MRI, Paperless (Image Scanning), Peachtree, Solomon V & VI, VII, MS Office, QuickBooks, Profit Manger (Choice System), MS2000, Guestview (Marriott System), and System 21 (Hilton System), Pinacle PNC Online Banking, CashPro, ERequstor, WAWF, My Invoice, Scan Snap.
Experience:
Medifast, Inc. 2019 - 2020
Accounts Payable Manager (Temporary Position)
Manage and perform Full-Cycle Accounts Payable in a timely manner for the US, Hong Kong and Singapore using Dynamics Navision 2016
Assist with implementation of Oracle Cloud ERP system
Review and post Account Payables invoices, employee expense reimbursement batches for the US, Hong Kong and Singapore using Dynamics Navision 2016 and Oracle Cloud
Manage the Company's credit card program for its employees, including issuance of cards to new employees and cancellation of cards for departing employees.
Ensure invoice submissions are in compliance with Company requirements
Enforce the Company’s expense reimbursement policies and train employees
Ensuring daily extracts are completed in Concur
Provides access and training to Concur
Assisted with the travel policy and procedures update
Prepare and release weekly payment proposals for Electronic Checks, Manual Checks, ACH, WIRES, for US, Hong Kong and Singapore utilizing Dynamics NAV 2016 and Oracle
Reconcile vendor statements, research and follow-up on outstanding invoices, credits to ensure accounts are in good standing
Prepare and distribute annual 1099’s
Respond to financial questions and inquiries to meet business needs in a timely manner for Vendors and internal staff
Resolve reconciling items when needed, work closely with the GL team, and participate in the annual audit.
Maintain W8/ W/9 records to assist the Data Master team with upkeep of accurate vendor data
Respond to Audit requests and provide supporting documents
Perform month end reconciliations
Assist with the selection of new hires for the Accounts Payable Team
Provide decisions for Wells Fargo and Bank of America Positive Pay files
Pandora Jewelry LLC 2018 - 2019
Accounts Payable Supervisor (Temporary Position)
Manage and perform Full-Cycle Accounts Payable in a timely manner for multiple entities in the US, Canada and Latin America using AX2012
Review and post Account Payables invoices, employee expense reimbursement batches for 5 US, Canada and Latin America entities in AX2012
Ensure invoice submissions are in compliance with Company requirements
Implemented treasury wire request system on SharePoint
Ensuring invoices are validated and transferred daily in Basware the AP workflow system for all entities
Provides access and training to Basware users in US, Canada and Latin America
Partnering with purchasing department to implement PO process
Review and confirm Prolease data is accurate and matches monthly rent upload into AX
Review and post monthly rent uploads for US and Canada
Prepare and release weekly payment proposals for checks, ACH, WIRES, Swift payments and Nordea Bank electronic checks for 5 US, Canada and Latin America entities utilizing AX2012
Reconcile vendor statements, research and follow-up on outstanding invoices, credits to ensure accounts are in good standing
Prepare and distribute annual 1099’s
Respond to financial questions and inquiries to meet business needs in a timely manner for Vendors, Landlords and Internal Staff
Maintain W8/ W/9 records to assist the Data Master team with upkeep of accurate vendor data
Respond to Audit requests and provide supporting documents
Perform monthly company ICF controls for Accounts Payable department
Assist with the selection of new hires for the Accounts Payable Team
Maintain outdated and voided check log
Provide decisions for Nordea Bank Positive Pay files
Assist treasury department with rejected payments and bank investigations for fraudulent transactions
TerraForm Power LLC 2017-2018
Accounts Payable Specialist Lead (2018 – 2018)
Accounts Payable Specialist Lead through Kforce (2017-2018)
Full cycle AP utilizing Microsoft Dynamics D365, ReadSoft, and Medius Flow for Corporate and Project entities.
Process high volume Purchase Order and Non Purchase Order invoices.
Receive vendor invoices, expense and travel vouchers and requests for disbursement.
Review vouchers, expense and travel vouchers and requests for accuracy, validity and proper signatures and documentation.
Ensure compliance with policies, procedures and internal controls.
Researches vendor statements and inquires and provide updates in a timely manner.
Code and post invoices in to Medius flow and Microsoft D365
Assisted with onboarding of Microsoft Dynamics D365, ReadSoft and Medius Flow AP Module
Provided input on process improvements, internal controls, AP forms, AP procedures and AP policies.
Documented process flows for PO & Non-PO invoices as well as exception handling.
Perform necessary research and resolution of disputed items.
Train accounts payable processors.
Assign, review and approve work for accounts payable processors.
Maintain vendor data, update vendor name, address and tax information as required.
Process Wire/ACH requests
1099 preparation within IRS guidelines
Provide support for month end closing
Complete monthly general ledger reconciliations.
AECOM 2014-2016
Accounts Payable Specialist (January 2015- December 2016)
Accounts Payable Specialist through Sparks (January 2014-January 2015)
Full cycle AP utilizing Deltek Costpoint 7.0 / final invoice preparation and processing.
Project set-up utilizing Deltek Costpoint 7.0.
Receive vendor invoices, expense and travel vouchers and requests for disbursement.
Review for accuracy, validity and proper signatures and documentation.
Ensure compliance with policies, procedures and internal controls.
Respond to vendor, staff inquiries, perform necessary research and resolution of disputed items.
Code and post invoices in to Deltek Costpoint, print edit reports for review and upon approval post and print checks or process EFT’s.
Attach supporting documentation to printed checks submits to AP supervisor for final review.
Obtain Authorized signatures and distribute checks.
Create and Validate ACH payments.
Maintain accounts payable status of final invoices completion for reporting to management.
Maintain vendor data, update vendor name, address and tax information as required.
Support audit requests internal, DCAA, SOX and self-audits.
Work with Purchasing and Contracts departments to ensure W-9 or W-8BEN forms are received.
Scan documents via ScanSnap to GL and billing department as requested.
UIC TECHNICAL SERVICES (Bowhead Support) 2011-2013
Concur Administrator/Accounts Payable Specialist II (Government Contractor)
Implementation, testing, administration, and support of CONCUR Travel & Expense, Concur AP module, and CI Travel.
Assisted with setting up audit rules and workflows.
Developed and presented training sessions.
Import and extracts in/out of Concur.
Review employee expense and travel vouchers to ensure compliance to travel policy and regulatory requirements.
Assisted team with month end activities for travel accounting.
Assisted employees as needed with CONCUR functionality.
Ensures Company is implementing relevant accounting pronouncements in a timely and effective manner.
Supported internal and external customer’s needs.
Full cycle AP utilizing Microsoft Dynamics SL for six subsidiary companies.
Full cycle AP utilizing ERequestor for six subsidiary companies.
Received vendor invoices, expense and travel vouchers and requests for disbursement.
Reviewed for accuracy, validity and proper signatures and documentation.
Ensured compliance with Bowhead’s policies, procedures and internal controls.
Responded to vendor, staff inquiries, perform necessary research and resolution of disputed items.
Coded and posted invoices in SL Microsoft Dynamics, print edit reports for review and upon approval, print checks & EFT’s
Attached supporting documentation to printed checks submits to AP supervisor for final review.
Obtained Authorized signatures and distribute checks.
Created and Validated ACH payments thru PNC Pinnacle.
Created and Validated ACH payments thru CASHPRO.
Completed monthly general ledger reconciliations for six subsidiary companies.
Maintained accounts payable forms, vendor files, check supply and check copies.
Maintained vendor data, update vendor name, address and tax information as required.
Maintained Accounts Payable aging and reconciliations to general ledger for 6 companies.
Worked with Purchasing and Contracts departments to ensure W-9 or W-8BEN forms are received.
Implemented off-site storage policy.
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