Office Management

MAHAROOF PUTHUKKUDIYIL

Location: Doha, Qatar; Contact: +974-********

E-Mail: ********************@*****.***

ADMINISTRATION/ OPERATIONS MANAGEMENT PROFESSIONAL – OIL & GAS INDUSTRY PROJECT CO-ORDINATION SCM PROCUREMENT LOGISTICS VENDOR DEVELOPMENT Competent and result oriented professional with 14+ years of experience across:-

Business Administration Infrastructure Management Techno Commercial Operations

Material Planning & Management Sourcing & Procurement Facilities Management

Budgeting & Finance Management Price Negotiation & Finalization Payroll/ SAP HR Module

Supplier Outreach & Selection Contract Management Government Office Liaising

Vendor Relationship Management Raw Material Planning Team Management

Good experience in handling the general administrative functions of the organization; conceptualizing and implementing strategies for streamline the operations and providing effective administrative support.

Highly skilled in facilitating project coordination activities like executing, monitoring and coordinating the project execution.

Well versed in handling effective management of procurement operations with ability to provide end to end SCM solutions to ensure cost effective and smooth flow of materials.

Proficient in drawing procurement plans, inventory management, securing budgetary allocations and exploring domestic as well as various sources of supply on most competitive techno-commercial terms while developing vendors to build stable supply streams for uninterrupted support to operations.

Deft in negotiating with vendors to supply required materials / services at cost-effective rates, within specified timeframe. Possesses skills in identifying and developing alternate sources of procurement for cost reduction.

Excellent team member with a unique blend of Technical, Managerial, Functional and Motivating skills backed by strong record of facilitating cross-functional coordination. PROFESSIONAL EXPERIENCE

NIMR OIL WELL MAINTENANCE CO. (DOHA, QATAR) Since Aug’19 Field Coordinator

Developing and controlling all logistic & dispatch processes, including transportation, material movement & control and warehousing to ensure equipments are in the right place & at the right time. o Preparing shipping documents to send equipment to offshore job. o Coordinating and arranging equipment movement to the offshore and onshore location. o Preparing load out list of the equipments.

o Coordinating with client (QP, North oil and Qatar gas) regarding the equipment movement.

Collaborating with logistics service providers to find the appropriate and creative solution to ensure goods make the final destination in a timely manner.

Managing the team and the day-to-day management in accordance with overall company policy and ensuring that all inventories are available.

Assessing the performance of the vendors based on various criterions such as percentage for rejections, quality improvement rate, timely delivery, credit terms, etc.

Establishing good working relationships with vendors through personal contact discussing and resolving the problems regarding delays of goods delivery dates. Key Highlights

Efficiently handling finance, HR, supply chain and safety and security, ensuring adherence with policy and procedure and responsiveness to program needs.

Functioning as a Security Focal Point for area of operation, and own and oversee implementation of Security Management Plan, adherence to standard operating procedures and scheduled review of measures.

Ensuring the provision and management of adequate facilities and office services, including office and living space, ICT and office equipment, administration, and budget planning and management.

Leading field-level strategic initiatives and cross-team efforts as assigned, such as beneficiary complaints and feedback, joint assessments, context analysis and emergency response, and ensure alignment and coherence with country and regional strategies as appropriate.

ALKHATTIYA TRADING & CONTRACTING CO. –DUKHAN (DOHA, QATAR) Aug 2009 - 2019 ADMINISTRATION OFFICER

Developed reliable sources for supply and finalized procurement contracts on most competitive terms. Maintained regular follow up with the vendors to ensure deliveries within prescribed schedules.

Accountable for the preparation & releasing of purchase orders. Followed-up with vendors for delivery of the consignments.

Monitored effective inventory control for ensuring ready availability of materials to meet the business targets thereby leading to revenue generation and profitability.

Followed procurement strategies and policies, forecasted procurement requirements and reviewed purchase requests to ensure authorization to facilitate timely purchase of new products.

Ensured Supplier Quality Management System also involved in the Supplier Quality Performance evaluation and Supplier Up gradation.

Key Highlights

Supervised all obligations and responsibilities of the administration department; liaised with other stakeholders’ groups such as HR, Finance, Operation, Office Managers and BD, etc.

Maintained coordination and link between the Supervisors working in different offshore Rigs and Site and accompanying the employer to conferences and meetings both outside and inside the firm’s premises.

Created and maintained office documents such as, invoices, reports and data sheets, etc. and maintained confidentiality in all aspects on the firm’s dealing and working and updating all confidential files.

Supervised employee amenities viz., transport arrangements, travel desk, hotel bookings, hiring of vehicles, guest house and related contracts.

Handled complete facilities & infrastructure set up & liaised with contractors & interiors for same.

Supervised housekeeping functions through maintenance of high standards of hygiene & cleanliness. AR TRADING CO. (KERALA, INDIA) Dec 2006 – June 2009 ADMINISTRATION OFFICER

Responsible for managing the spectrum of activities pertaining to Administration Department viz. Housekeeping & Security, Tours & Travels, Guest House Management, Mail Room, Staff Welfare Activities, Vendor & Inventory Management, Logistics Management and MIS Reports.

Kept a track of office orders online and over the phone as well a managed invoices, expenses, purchase orders and supplies with internal and external administrative staff for the team, as required

Engaged in writing, editing, and preparing electronic documents (often using word processing, spreadsheet, and presentation computer software)

EDUCATION QUALIFICATIONS

B.Com.

Calicut University, Kerala, India

Other Certifications

Quality Management System EDMS (Electronics Document Management System)

Permit to Work Certificate issued by Qatar Petroleum (Drilling Department)

Basic First Aid & CPR

IT Skills

MS Office (Word, Excel and PowerPoint), SAP HR Module, Tally, Peach Tree++, DCFA, PGDCA and DCA PERSONAL DETAILS

Date of Birth: 5th December 1982

Languages Known: English, Hindi, Arabic and Malayalam Nationality: Indian

Marital Status: Married

Visa Status: Employment Visa (transferable)

Driving License: Holding Valid Light Indian and Qatar Driving License

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