Mary J. Woods

Killeen, TX ***** 254-***-**** adgh8d@r.postjobfree.com

EXPERIENCE

Training Rehabilitation Development Institution Inc HR Generalist/ Recruiter (Remote)

Human Resources June 2020- Present

Fort Hood, TX

Recruiting

Entered, verified, and maintained the accuracy of all employee data input and integrity of information entered employee electronic files, HRIS, and payroll systems.

Serves as a Recruiter responsible for providing full range/cycle for multiple industries in a high-volume environment for six (6) Government contracts in different regions of the United States.

Utilize automated personnel system and human resources information system such as ADP, Fusion, UltiPro (Recruiting Gateway), Recruiting Manager, Enterprise and, other applicant tracking systems.

Maintained applicant system and talent acquisition logs by properly code each candidate and running and sending weekly reports to Human Resources Director for weekly operations meetings.

Analyze turnover reports to identify possible issues to establish solutions for recruitment needs.

Review all applications and resumes to determine who will be considered for vacant positions.

Conducted Initial Phone screenings and interviewing of recommended candidates.

Extends conditional job offers to qualified job seekers and establishes appropriate pay rates with Hiring Managers on individual's skills, abilities and experience.

Provide staffing advisory services based on the designated local or regional staffing priorities

Responsible for tracking pre-employment screenings, verifying I-9 verification, submitting citizen verification forms, onboarding, and new hire orientation.

Designed and created recruitment process to help streamline Human Resources communication with Hiring Manager and operations on current open positions and recruiting processes.

Communicate with internal and external members via email, phone, text messages and face to face.

Coordinate advertising efforts through social media, newspaper, surrounding community partners, and State job sources agencies

Created and maintain professional work relationships with multiple staffing agencies, sub-contractors, state job sources, and job coaches to help build recruiting’s candidate pool; increasing pool by 25% in 6 weeks in multiple regions of the United States and decreases turnover rate within 4 weeks in my prospective regions by 29%.

General Duties

Assist in the review and audit of completed data entry assignments; work to resolve errors and ensure data integrity.

Supported employee relations issues by advising managers on appropriate disciplinary/other corrective techniques to a range of conduct and performance problems; explains rules and procedures to employees and helps them understand their rights and obligations.

Point of contact for inquiries from employees regarding COVID-19 related cases, sending Extended Family Medical Leave Act and Emergency Paid Sick Leave forms, following up with all clarification questions, maintains Covid-19 tracker and calculating weekly, and calculating biweekly Covid-19 pay for payroll.

Ensures compliance with all applicable local state and federal employment and labor laws to minimize risk/exposure to the organization (AbilityOne program, AAP, AA/EEO and labor relations and other regulatory compliance).

Utilize the Wage Determination and Collective Bargaining Agreement documents under the Service Contract Act.

Responsible for creating and maintaining human resources information system records, personnel files, resetting employee’s password in UltiPro systems, compiles reports from the database and trouble-shooting general questions and simple issues for the system.

Provided advice, guidance, and recommendations to Project Managers and senior level team on areas as workforce planning, competency gap analysis, defining assessments straggles, suggesting up forward system upgrades, introducing advance programs to streamline duties and the use of employment flexibilities to attract, recruit and retain highly qualified workforce highly focus on providing employment opportunities for individuals with significant disabilities.

Collaborated with key stakeholders to ensure compliance with the Ability One program and works to maintain the employee ratio per compliance guidelines.

Prepared a variety of correspondences on behalf of the company to address the following: complex employee relations matters, benefits updates, executive orders for health wealth fare changes, adverse actions, and to address general questions.

Blackboard HR Assistant (Remote During Covid-19)

Human Resources January 2019- June 2020

Killeen, TX

Recruiting

Partnered with recruiters in full cycle recruiting functions during peak hiring times.

Hired Over 1,000+ seasonal and full-time employees during peak seasons

Managed a team of 4 reports and provide training as needed.

Listed job postings, coordinated and conducted phone screening, interviews, and onboarding

Extended job offers to recommended candidates

Sourced and Screen applications and resumes for candidates meeting the required skills

Entered background checks and complete I-9 Verification

Maintained trackers that included information for master new hire, termed roster, EEO Information for Directors monthly meetings.

Requested account creation data and schedules for new hires

Managed the separation process for exiting employees and notifying appropriate entities

Arranged and distributed Benefits Packets for eligible employees and arranged all New Employee Orientation packets for facilitators.

Performed routine clerical work to include copying, faxing, and scanning.

Updated HR bulletin boards with job posting and employee engagement events.

General Duties

Entered, verified, and maintained the accuracy of all employee data input and integrity of information entered employee electronic files, HRIS, and payroll systems.

Lead over 1,500 employees for 3 site locations to address payroll, benefits, and employee relation issues.

Tracked all employees with submitting FMLA, LOA, ADA, and unemployment claims and prepared and Prepared documents for unemployment hearings.

Provided guidance, recommendations and assistance to managers, employees, and candidates on company policies, hiring and termination practices, administrative regulations and employees’ rights and attrition/ turnover.

Gathered data for reports needed for the payroll department by approving all employees’ time in Time Keeping System, reviewing pre-check reports to prepare and distribute checks on payday and processes manual check requests in accordance with Texas Payday Law.

Engaged in dialogued to help delegate new polices that provided a fresh, creative, and engaging perspective in communication.

Chatsworth Products HR Administrator Intern

Human Resources July 2018 – Oct 2018

Georgetown, TX

Recruiting

Maintained an effective relationship with 4 staffing agencies by managing all temporary recruiting activities for the operations department.

Guided various level management teams on staffing needs and the recruiting process.

Conducted the full recruiting cycle in a high-volume environment to include background checks, screening applications, coordinating and interviewing candidates, maintaining talent acquisition log, onboarding, and frequent follow-ups.

Reviewed and updated job descriptions and posted open requisitions to Indeed, LinkedIn, Work in Texas, and South Western University.

Ran and updated a variety of reports on the company’s Share Drive.

Created and extended offers to potential hires and provided feedback to non-selected candidates.

Coordinated all temporary worker internal transfers and partnered with both department managers to ensure a smooth transition.

General Duties

Served as a liaison between managers and employees by handling questions and resolved work-related problems and employee relation matters.

Assisted and tracked Affirmative Action information and documents.

Conducted all benefits open enrollment meetings, delivered documents and communicated benefits information to employees.

Special Projects included:

oRedesigned employee badge system process for better alignment with ERP (Enterprise Resources Planning)

oCoordinated participation and booth display for local job fairs to attract top talent

oCreated an employee recognition board to display years of service and promote employee ownership.

oCreated and maintained accurate employee records through personnel files and data entry into HRIS (Paycom).

oCoordinated “Back to School” event to increase employee engagement and support the local community through a school supply drive.

Prepared documents to assist 401K audit with CPI’s corporate office.

Partnered with CPI trainer to enforce all safety and quality guidelines, including wearing Personal Protection Equipment in designated work areas over a two-day process.

Prepared, reviewed, approved timecards to ensure payroll accuracy in accordance with state and federal law.

EDUCATION

Texas A&M University- Central Texas Bachelor of Administration (BBA)

Killeen, TX Graduated: May 2018

Major: Human Resources Management

Minor: Business Management

Skills

Proficient with numerous human resources information system and Microsoft suite (i.e. Word, Excel, Power Point and Access).

Certified user of Predictive Index (Behavioral Assessment tool for recruiting).

ACHIEVEMENTS

Society for Human Resource Management member TAMUCT 2017-Present

H-E-B Scholarship Award Winner 2018-2019

Gordon Green Graves Scholarship` 2014-2018

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