Engineer Document Control

Janeth T. Bicua

Mobile No : 056*******/055*******

Email : ******@*****.***

Address : Al Yas Building Al Nadha Sharjah

Objectives

To be able attain the position in your company where I can utilize my knowledge, skills and competence, and willing to undergo any training to further progress my ability and be an asset. EMPLOYMENT HISTORY

Company : PARSONS OVERSEAS LIMITED

Period : October 2019 till July 2020

Position : PMC Document Controller

Project : T18- R102- Construction of the Road between Wadi Al Nazwa Area and Link between Al Hibab Nazwa Road (Phase-3).

T248- T100 & T93 Construction and Completion of New Road Links Sheikh Khalifa Road from Maleha through Al Madam to Al-Showaib Area – Phase 1 & 2. Client : (Northern Emirates, UAE. MOPA Projects)

Work Descriptions

* Assisting to PMC-Senior Construction Manager and Resident Engineer

* Provide full secretarial and admin support of PMC project team and Construction Supervision team.

* Upload documents in PARDOCS Management system

* Collate Work Files for submission to the client for approval

* Maintaining the Master Document Register to control all incoming and outgoing communications, such as letters, faxes and memos

* Maintaining hardcopy records of all transmittals (both incoming and outgoing), and maintaining a register of transmittals.

* To compile all external QC documentation packages into Data Books.

* Listing out the Documents and documenting the project details and Document quality checks.

* Providing Document Control support, including typing, letter writing, photocopying, scanning, filing, print- ing, compiling reports, typing up meeting minutes etc.

* Prepared Weekly & Monthly reports for to Client approval,

* Prepared Monthly and overtime timesheet and forward to Main Office for salary purposes.

* Maintain employees’ personal files including (passport ID, vacation and sick leaves).

* Ensure that all controlled copies of latest approved documents/drawings are given to the appropriate staff and Contractors.

* Coordinate with other Projects Document Controller in different project related the submission.

* Ensuring all templates used with the department conform to the Company standard.

* Updating the document control files and management system of the project

* Updating Pending Document/Drawing List and sending to Company and Project Teams. Page 1 of 4

Company : Aurecon Engineering International (PTY) Consultant – Dubai Branch Period : October 2017 up June 2019

Position : Document Controller/Secretary

Projects : R1009 Road in Nad Al Shiba 4th (Contractor- ERC)

: R1028/1 Extension of Tripoli Road and Improvements of Algeria Road Al Warqa Client : Road Traffic Authority (RTA)

Work Description:

* Provide full secretarial and admin support to the project team and department.

* Monitor all incoming emails and revert accordingly.

* Retrieve files as requested by employees and clients.

* Manage the flow of documentation within the organization.

* Copy, scan and store documents and Create templates for further use.

* Preparation of Engineer’s Weekly and Monthly report

* Retrieve files as requested by employees and clients.

* Monitor log registered and track plans and specifications as received including all revisions ensuring that the information is accurate and up to date including all hard copy and soft copy files.

* Ensure that controlled copies of latest approved material /drawings are given to appropriate staff, Contractors.

* Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the project team and department.

* Manage all project documentation (includes engineering/technical, correspondence, generate Company and by contractors, keep track of acknowledgment all incoming/outgoing correspondence from concerned parties.

* Responsible for distribution of Documents according to distribution matrix. Company : MWH- Part of Stantec Engineering Consultant - Dubai Branch Period : February 2016 up to August 2017

Position : Document Controller/Secretary

Project : DS195- Services Connection for DPG’s Al Waha Mudon, Sustainable City 800 Villas & Gems Client : Dubai Municipality (DM)

Work Descriptions:

* Assisting to Resident Engineer (RE).

* Provide full secretarial and admin support of project team and department.

* Managing calendar, appointments, meeting conference calls

* Responsible for transportation for site staff.

* Perform data-entry, recording, printing and filing duties.

* Typing of site documents, and follow up of all the site needs

* Ensures proper document classification, sorting, filing and proper archiving.

* Tracking the pending documents through Log registered reports.

* Maintaining records of shop drawings, method statement, Material Submittals, RFIs,

* Monitoring FRAs, MIR, Payment Certificates, progress reports, work notifications, pre-qua, work notification Site Instruction/NCR’s Inspection request.

* Ensure the controlled copies of latest approved documents/drawings are given to the appropriate staff.

* Ensure all drawings/documentation are correctly identified, distributed and filed/stored

* Checking the quality of drawings and Documents to be catalogued.

* Input document data into the standard registers ensuring that the information is accurate

* Coordinate with the Engineer’s, Quantity Surveyor, Draughtsman, Civil/ Land Surveyor

* Monitoring all correspondence or submittal for pending issues

* Preparing monthly attendance logs for salary records. Page 2 of 2

Company : Dragon Offshore Industries L.L.C

Period : December, 2013 to October, 2015

Position : Project Secretary/Document Controller

Project : Mechanical Repair/Replacement Maintenance (Salman Complex (9 Platform and 13 Bridges) Work Descriptions:

* Provide full secretarial and admin support to the project team and department.

* Take minutes of meeting and maintain records for the operations and project team.

* To track custody of QC documentation.

* To file completed QC documentation for inclusion in the Work Files.

* To submit documentation packs to customer for sign-off of the relevant sections of the ITP's;

* To assist in preparing QC documentation for external QC inspections

* Receive Daily reports from each QC Inspector, accurately enter information to the Report Register,

* File the reports in accordance with the Control of Records Procedure and submit the report register to the planning department at agreed intervals.

* Distribute documentation to the project team in a timely and accurate manner.

* Prepare and raise purchase requisition to purchase of project materials using Microsoft Dynamics ERP.

* To coordinate to Planning Engineer for final drawing and distribute for construction and site works Job-card.

* Ensure all drawings/documentation are correctly identified, distributed and filed/stored

* Monitoring offshore record file Iran & UAE Visa validation and working days prior to sign off.

* Keep update manpower list/passport number/Iran Visa validity, sick leave application, emergency leave

* Discuss to Yard Manager and HR supervisor to arrange the replacement for sign off staff.

* Receives drawings from client/engineering as per Company procedures and produces controlled copies to issue to workshop floor for fabrication and keeps master file as per project and procedure.

* To Coordinate with HR Personnel/Yard Coordinator/Yard Executive and Yard Manager for manpower supply required in offshore field.

* Updating manpower lists, passport numbers, visa validity, leave Applications, sick leave.

* Coordinate with Transportation in charge and Driver to pick up the staff/employee from airport.

* Preparing gate pass for visit suppliers, and sub-contractors staff doing works in yard Company : Al Turath Engineering Consultants- Dubai U.A.E Period : June 9, 2010 to November 2013

Position : Document Controller/Secretary

Projects : R824-Roads and Infrastructure Al Quoz 4th RTA Project (Finish Project) Package1 90 Villas JCV Barsha 3 Dubai Nakheel Project (July 2012 to November 2012) Client : Road Traffic Authority (RTA)

: Nakheel Development

Work Descriptions

* Assisting the Resident Engineer (RE)

* Typing correspondence, internal & external memos, letters, submittals, minutes of meeting etc.

* Maintaining logs records of shop drawings, method statement, material submittals, document

* transmittals, RFIs, FRIAs, NCRs, contract payment certificates, calculation and data sheets, progress reports, work notifications, Pre-qualifications, notification of material receipts, etc.

* To receive and dispatch all incoming and outgoing document and file hard & soft copies

* Provide document control support, including typing, letter writing, photocopying, scanning, filing, printing, compiling reports, typing up meeting minutes etc. Page 3 of 3

* Daily routine activities of document control, including distribution of documents and maintaining logs.

* Preparing monthly reports (hard and soft copy) and forwarding to the Dubai Municipality.

* To prepare Work Order / Request for Inspection, Site Instruction

* Prepare employees monthly timesheet for payroll purposes and forward to main office.

* Maintain the stationary office supply and other facilities.

* Prepared Monthly report and forwarding to client.

* Secures information by completing database backups. Company : Terna S.A Greek Group Company- Sharjah UAE Period : December 20, 2007 to February 24, 2010

Position : Secretary/Receptionist

Project : Al Rayyan Complex Commercial & Residential-Sharjah Client : JMS Development

Work Descriptions

* Screening document for the Project Manager and followed the signature.

* Assisting the Manager and other staff for daily office routines.

* Managing calendar, appointments, meeting conference calls of the Project Manager.

* Managing file systems/ scanned important documents and circulation/ fillings.

* Upload and distribute documents to relevant parties in accordance with the document distribution.

* Receive and Log Correspondence, report and forward to appreciate person.

* Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies; verifying receipt of supplies.

* Typing letter memos internal/external Correspondence.

* To keep track of acknowledgement of all the outgoing letters correspondence from concerned parties’ employees so that no one can deny that he has not received the letter.

* Coordinate with HR Personnel for passport releasing who is going for vacation or other purposes.

* Follow up the Quotation/LPO and pleased to ensure that the document is receive on time Educational Attainment

Course : Bachelor of Science in Agriculture (BSA) Masbate State College of the Philippines Major : Animal Science

Year : June 1996 to March 1999

Availability : Can Join Immediately

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