Technical Administrator

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CURRICULUM VITAE

Dorotina Cardoso

C/O John Cardozo, Post Box: 9282i, 61003 Ahmadi - KUWAIT

Tel: +965 –67632164 (Cell.) Email: **************@*******.*** CAREER OBJECTIVE

To broaden my general experience and further develop my skills and competence as a Senior Technical Administrator, Contracts/Procurement Technician, Document Controller, Accounts Payable.

WORK EXPERIENCE

Nov. 2014 to date AMEC/WOOD PLC - Oil & Gas Project (KOC – Kuwait, PMC) Position: Technical Administrator – Construction (on Site) Duties included but not limited to;

Work/Reporting under the line Projects Construction Manager and Senior Site Manager – Lead Construction Engineer-1

Assist Contractors collaborating with projects (Contractor/Client) smoothly of the day-to-day tasks.

To work as part of a team supporting ongoing Document Management

(DM) work on a project

To provide comprehensive administrative support to the project onsite

Document Control, monitoring the Contractor documentations. Ensure that Contractor’s Construction daily Reports is received in a timely manner and records are maintained of full executed reports in the system

Attending Projects (EF-1903 & 1928) Weekly Construction Progress / QA & QC and Project Completion/Commissioning Progress Review Meetings and drafting Minutes dependently and prior to next weekly meeting follow-up of full executed signed MOM for records.

Prepare database Weekly Progress Reports (Construction Achievements on Site) for managers as needed

Typing correspondence, presentations, reports, documents etc. where terms may be technical or complex; adjust spelling, punctuation and grammar as appropriate using project specific templates, requires MS Word, Excel and PowerPoint skills

Generate/Maintain Monthly Personnel Summary for additional working hours (on Construction Site 10+2) and Overtime for holidays/public holidays. Obtain all necessary approval from the concern authorities

(PMC/Client) with fully executed authorized signature. Ensure/Monitor database activities on Weekly/Monthly basis to ensure the reliability and security of databases.

Maintain/update Personnel leave schedule and Organization Chart (PMC Site office Construction Team)

Coordinated/Supported 3 x Projects (EF-1902. EF-1903 & EF-1928) from their initial stages through to completion.

Ensuring that the necessary documentations are delivered to the Site office to dealing with paperwork in a timely manner.

Provided accounting and administrative support to the Projects Lead Construction Engineer 1 during all phases of works.

Communicated with functional Leads/Managers to compile weekly and monthly project progress reports.

Implemented and enforced communication protocols and matrices for distribution of project documentation.

Knowledge of Document Management Systems such as Projects Share Drive. Maintained an efficient and orderly manual and electronic filing system.

Ability to maintain confidentiality and exercise discretion.

Fully conversant with MS Word, Excel, PowerPoint, Microsoft Outlook 2

May 2011 to Oct 2014 ABB Co - Oil & Gas Project (KOC - Kuwait (Support to AMEC-PMC) Position: Project Site - Executive Secretary

Duties included but not limited to;

Interface with internal and external management (Client/PMC & Contractor) with respect to Project administration activities follow-up

Attending all Project Weekly Construction Progress Review Meetings and drafting Minutes dependently, follow-up of full executed signed MOM

Maintain/update leave schedule (PMC Site office Construction Team)

Organizing a setting up and managing both electronic and paper filing systems, as well as taking steps to maintain that the Company follows all applicable record-keeping requirements

Planning and scheduling meetings and appointments

Preparing and editing correspondence, reports, and presentations

Working in a professional environment

Ability to plan, organize and schedule work flow to meet project assigned tasks deadlines.

Same as below foregoing.

July 2005 – to 2010 Fluor Daniel Consultants B.V. - Olefins II Project- Kuwait (PMC)

(Resident/Civil ID - Alghanim Sepam Specialist)

Position: Contracts Technician

Duties included but not limited to;

Work with the Project Contract Manager to perform pre-award contract activities, assist with the development of the contracting plan, contractor resourcing, interface with engineering, project and client personnel to support preparation of RFP’s,

Perform all facets of Post Award Contract Management.

Receiving incoming correspondence from Contractors and maintaining follow-ups of the Internal Document Distribution to obtain action/status.

Handling/Drafting corporate correspondence independently to Contractors after obtaining action/status.

Maintaining Logs of Incoming and Outgoing correspondence to

(Contractors) and follow-up the status/action.

Maintaining Log of Internal Document Distribution and follow-up the status/action.

To determine routing, signatures required and maintain follow-ups

Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner.

Prepare request for proposals (RFP) for additional Scope of Works and verify accuracy of proposal packages. Interface with project management and engineering staff to ensure that all necessary data is included.

Prepare and Issuance of Contract Change Orders to Contractor and update/maintain current Contract Value and current Contract forecast value.

Administer changes to contracts including claim resolutions.

Vouching Invoices as per Contract terms and conditions, expedite to obtain approval and release for Payment.

Interface with internal and external management with respect to Project Contracting Activities.

Attending Weekly Progress Review Meeting and drafting Minutes.

Load and Manages contract information in Contract Management System (intranet/internet ready) CMSi (Invoices, Insurance/Bonds, Contract Change Order etc.;

Changes to Contracts including Claim Resolutions, Man-hours.

Perform close out of contracts; finalize outstanding contract issues, final invoices and contractor performance evaluations.

Perform Reconciliation of Lump Sum Scope and Unit Price against Actual Field Measurements of Quantities and ensure no double deep. 3

Coordinate with Engineering Department (TDC) and ensure to cease transmitting documents; i.e. drawings, specifications, revisions, ECN’s, additions and / or deletions etc. prior to closure of the Contract

Systematic and organised work habits detailed and accurate, Capacity to work under pressure and ability to maintain confidentiality.

Filing and Records Retention as per Contracts requirements

Lump Sum experience $52,000,000 millions

Oct 2009 to Mar 2010 for Owner (PIC) Olefins Business Development Unit - Performed Physical Audit / Final Closeout of all Vendors/Suppliers (PO’s Vs Invoice Payments) of the above Contract.

Duties included but not limited to;

Audit check POs Vs Invoice Payments (Ledger) and Asset Register validates a side-by-side view of original and captured data to see if the vendor and order numbers (for PO invoices, etc.) exist in the system for invoices with POs and perform two-way matching of the invoice with the PO, or three-way matching of the invoice with the goods receipt. To ensure that the capture data is accurate.

Once the data is validated and exceptions have been cleared, system for further processing. If for any reason the invoice should not be posted, it is parked while waiting for further information or somebody's approval. This invoice includes all the attributes of the original can flexibly create the invoice but set a payment block.

All steps and data in the process from invoice receipt to invoice entry and approval are recorded and continuously updated, creating a detailed audit trail for each invoice transaction.

Real-time tracking of invoices and information availability for accurate and on-time closing.

Controlled exception handling for cancelled transactions and blocked invoices.

Duplicate invoice checking.

Process history and audit trail

Reports on process time and volume, queued invoices, exceptions and blocks, due dates, discounts, scheduled payments

Nov 2002 to Feb 2004 Foster Wheeler Energy Ltd., (PMC) - Reconstruction of Refinery

(KNPC), Ahmadi Port – Kuwait

Position: Secretary to Project Manager & Team of Managers Duties included but not limited to;

Handling/Drafting general correspondence.

To arrange & schedule appointments

To receive and assist visitors & telephone callers

Preparing weekly and monthly minutes of meeting

Updating monthly cost reports, safety reports and maintaining follow- ups.

Same as above foregoing

Jan 1999 – to Dec 2000 Clued Media DDB, Kuwait

Position: Traffic Controller

Duties included but not limited to;

Preparing pre-cost estimates

Taking quotations and their follow-ups

Preparing Purchase orders

Vouching invoices against the purchase orders

Keeping records of time sheets for jobs

Preparing job status report weekly

Assigning jobs in the Art Dept.

Handling correspondence independently

Filing

4

Dec 1994 to Dec 1998 P.I.C. - Petrochemical Industries Company, Shuaiba, Kuwait

(M/s. Khalifa Al Daij Al Dabbous & Bro. Co. Ltd.)

Position: Admin. Assistant in Financial Accounts Dept. Duties included but not limited to:

Processing of bank transfer letters for local & foreign currency payments

Opening of letter of credit and follow ups with amendments and settlements

Preparing spreadsheets for weekly, monthly and yearly analysis's for closure of accounts

To perform general administrative duties for the banking section

Handling of banking correspondence independently Feb 1994 to Jul 1994 Ganesh M. Davijna & Co. Chartered Accountants Goa, India Position: Accounts Assistant / Secretary

Duties included but not limited to:

Double entry book-keeping

Journal entries

Purchase ledger

Sales ledger

Cash book

General ledger

May 1992 to Jan 1994 Hotel Silver Sands, Goa, India Position: Accounts Assistant / Secretary

Duties included but not limited to

Same as above foregoing

EDUCATION

Mar 1992 Degree in Bachelor of Commerce

(Accountancy major)

University of Goa, India

1992 Obtained Diplomas / Certificates in:

Secretarial Course

Computer Management / Computer Foundations

OTHER SKILLS

Computers:

MS Windows 2016

Microsoft: Word, Excel, PowerPoint, Access

Contracts Management System (CMSi) - linked with SAP

Knowledge of SharePoint and Internet

Office Equipment:

All standard office equipment

Reprographics

PERSONAL INFORMATION

Nationality: Citizen of India

Date of Birth: 28 August 1966

Marital Status: Married

Languages: English Speak, Write and Understand - Excellent French Speak, Write and Understand - Fair

Portuguese Speak, Write and Understand - Fair

Hindi Speak, Write and Understand - Fair

Arabic Speak - Fair

Other: Indian and Kuwaiti Driver's License

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