Assistant Administrative

Gloria Clakley Galindo

Objective

To secure a full- time position in an office setting, where I can successfully utilize my strong communication, organization, customer service and computer skills.

Experience

April 2015 – August 2018/Retired

Sr. Administrative Assistant to Director of Protective Services

●Maintain budget for the department

●PeopleSoft Timekeeper

●Compile quotes for Lawson orders and process

●Order and maintain office supplies

●Make travel arrangements thru Concur

●Schedule meeting appointments

●Maintain personnel files

●Assist with patient’s lost property

●Review and process American Express statements for payment

●Review all incoming invoices for payments thru MHC Image Express

●Order credentials for Police Officers

●Update all Rosters for the department

●Place uniform orders for staff

●Submit work orders as needed

●APC Committee member

●Backup to Administrative Associate

●Assist with United Way Campaign

●Assist with Code White presentations

●Prepares folders for case reports

●Check for approval on case reports on Crimestar

●Update Performance Boards as needed

1997 – April 2015 Texas Diabetes Institute (University Health System) San Antonio, TX

Sr. Administrative Assistant to the Executive Director of Ambulatory Services and to the Director of Facilities & Business Services.

●Back-up Assistant to TDI Sr. Vice President.

●Texas Notary.

●PeopleSoft Timekeeper.

●Maintain personnel files

●Order and maintain office supplies

●Make travel arrangements

●Process purchase requests and follow-up

●Create databases for personnel files

●Transcribe meeting minutes

●Schedule appointments

●Organize material for various training sessions, register participants, and organize catering

●Greet visitors and assist to appropriate location

●Maintain departmental in-office calendar

●Health Safety Advocate Representative

●Back-up to telephone receptionist

●Sort and distribute TDI mail.

●Audio visual assistant

●Assist with tours as needed.

●Order business cards for all departments as requested.

●Ensure all clinical licenses are current.

●Handles patient complaints.

●Point of contact at TDI for UHS volunteers.

●Obtain all reports and compile the Monthly Activity Reports for the Medical Executive meeting at TDI.

●Compile audits for doctor’s monthly and quarterly reports.

●Assist with United Way and Employee Giving Campaigns.

●Coordinate Medical Assistant and OPCSR week celebrations.

●Coordinate Service Pin Awards Celebration for TDI employees.

●Medical Alert Coordinator

●Back-up to VSC Coordinator

1992 – 1996 San Antonio Community Hospital San Antonio, TX

Administrative Assistant/Credentialing

●Responsible for gathering and compiling medical staff information

●Updated physician's credentials

●Ensured meeting rooms were set-up for meetings

●Tracked the total amount of monthly discharges for each clinic

●Compiled statistics

●Scheduled meetings.

1984 – 1992 Southwest General Hospital San Antonio, TX

Administrative Assistant

●Supervised, managed and trained PBX operators

●Conducted telephone orientation for staff on customer service

●Itemized monthly hospital telephone bills

●Created hospital marketing materials

●Organized and coordinated all hospital activities and fundraisers.

Education

Somerset High School, Graduate 1972 Somerset, Texas

Some college hours (San Antonio College)

Customer Service Workshop

Microsoft Office Workshops

CE on Computer Courses

Skills

●Proficient in Microsoft Excel, Word, Powerpoint

●Fluent in Spanish

●Typing: 70 wpm

●Multi-line phone system

●Audio Visual assistant

●Mailroom clerk

●Attended the Administrative Professional’s Academy 2011

References

Available upon request

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