Document Control Manager

CAREER SUMMARY

Experienced, Multitask, goal oriented, dedicated and reliable Project Information Management professional, with an extensive knowledge of computer and system tools, able to adapt, strategist with supervision experience for monitoring document control activities with the Gas and Oil and Construction Industries.

Oversee the coordination of the Document control work process, project closeout and record retention management procedures.

EXPERIENCE

Sr Project Information Management Group. & iDocs Trainer - February 2019 – Present McDermott, Houston, Texas

TOTAL SA, FEED, grassroots 1,000-ktpa Ethane Cracker, US side-cracker project. Port Arthur, Texas

Implement iDocs training to new hires (McDermott employees and Join Ventures) on processing, EDMS and policies

Translate all training material from English to Spanish and support training group in South American offices

Record documents into Document Management System (Supplier & Engineering).

Daily process of Incoming and Return Documentation for Vendors

Support project team in all their needs

Perform quality check of all Documents to be issued.

Ensures accurate and timely indexing and distribution of project documents.

Distribute Client Comments to Project Team.

Attend Kick off Meetings for new PO alignment.

Project Set Up – Start up

Working with Plug Ins – Administrative tools - User Set ups - Rights and Roles.

Projects close out – Final hand over to client – commissioning support

Technip FMC – Project Information & Execution System - Site PDDM Lead - March 2017 to February 2019

(SASOL Project - Westlake, Louisiana USA)

Sasol Mega Project, a world-scale petrochemical complex in Southwest Louisiana. Located northwest of Lake Charles, the facility includes a 1.5 million-ton-per-year ethane cracker and six downstream units that will make chemicals for plastics and other consumer products. Based in Johannesburg, South Africa

EOEG site Document Control Lead for FTI group, (Fluor and Technip Integrated).

Responsible for the handling of engineering, procurement, supplier, and construction documentation for Sasol Mega Project.

Responsible to ensure all documents and data received from EPC contractors meet project requirement

Establish project procedures and specifications for documentation and practice.

Maintaining and preserved projects archive while adhering to guidelines of document confidentiality

Ensured timely distribution for technical and supplier documentation utilizing XDB EDMS Portal system, Documentum, POL, systems such as Lotus Notes, Live Link and Share Point sites.

Responsible for closing out, transferring and handing over documentation at the end of the final phase of Sasol

BP Whiting Business Unit - Whiting, IN USA – SIS (Safety and Instrumentation System) & Process Engineering Group – Record Manager – April 2014 to March 2017

The Whiting Refinery is an oil refinery located on the southwestern shore of Lake Michigan and the Indiana Harbor Ship Canal and operated by BP. ... It is the sixth largest refinery in the US and has a capacity of more than 400,000 barrels per day (64,000 m3/d) of crude oil.

Responsible for maintaining the SIS documentation and comply with BP standards on documentation lifecycle.

Responsible for the handover of BP IMS documentation on completed projects for all SIS documents moved to the plant.

Responsible for assuring performance of team members along with compliance of engineering contractors and third-party vendors based on BP’s Practices and Standards during a project lifecycle, managing all documents utilized on the project and the transfer to/from contractors.

At project closeout responsible for the transfer of documentation from the project document repository into the Refinery document repository.

Perform the role of auditor making sure all Documentum system and SIS projects comply with Annex G standards.

Responsible for all SIS Safety Requirement Specifications, Cause and Effects and Test Procedures are available in unit website and maintain documents when they are modified.

BP Whiting Business Unit - Whiting, IN USA – Senior Document Control Lead – March 2013 to April 2014

Perform the role of Sr. Document Control Lead for Information management Group.

Oversees and assist with the handling of engineering, procurement, supplier, construction and project documentation for BP

Perform quality audits on Engineering documents and drawings.

Responsible to ensure the documents/data received from EPC contractors meet project requirement

Work with local team to plan final handover of electronics documents and data into the WBU document management system

Train in work process of project closeouts and record retention management procedures

Aids the Pillar lead with all PIM lead activities.

Provide project user guidance and direction on fit-for-purpose utilization of SharePoint and document management system. Establish and maintain document control process and procedures.

Fluor Constructor - BP (WRMP) – Whiting Refinery Modernization Project, IN USA - Senior Document Control Lead – 2007 to February 2013

Engineering and Construction Documentation

Oversees and assists with the handling of all engineering, vendor, and all project documentation

Issue documents by electronic receipt, recording, tracking, and reporting

Expediting supplier documentation following numbering practice sequence.

Ensure that the required attributes, numbering, and file naming conventions are used, checking revision, formatting, issue status requirements. Linking and creating relation to documents associated with CWP's or FIWP’s. Attributing profiles.

Squad Checking, Routing and Returning Comments. Creating Flags and notices.

Creating and changing Purchase Orders (PO Global database)

Expedite and transmit project deliverables managing internal and external document review process, preparation and disposition of final client deliverables.

Reviewing other works for accuracy and timeliness and providing feedback when is required

Bulk uploading information. Reporting (Historical and Comparatives reports). Tracking information. And Mass updating documentation. ProCode Numbering. Performing Quality System Audits

Ultracore Corporation, Park Ridge, IL USA and Europe – Office Manager - Procurement

Ultracore is dedicated to processing and producing wire technology ferroalloys.

Responsible for the procurement activities, import and export from/to South America - United States and Europe

Tracked orders from Plant, Freights Shipping, Customs Broker, Trucking companies and Warehousing Facilities to insure receipt of goods in time to the final customer.

Work closely with multiple modes of transportation to ensure safe receipt or delivery of products including Ships, pipelines, barges, trucks and railcars.

Responsible for coordinated invoices process, matching, batching and coding, identified custom, taxes and freight charges, created weekly financial reports, banking reconciliation, and payroll

Contract administrator – Sales and Services global agreement.

Asesco Gloser SA, Buenos Aires, Argentina - Project Lead IT Department

Asesco is a Marketing and Consulting Company with clients in South America and Center America.

Directly responsible for IT Department, Network administration. Technician Document control.

Trained staff worked closely with clients and developed new business ideas.

Focused on Customer Relationship Management to manage the South America marketplace.

Fluor Daniel Williams Brothers, Argentina - Document Control – Atacama Project

The Atacama project was a largest gas pipeline project in South America, connecting Chile and Argentina and Brazil with a 1946-km, 20-inch pipeline

Report directly to engineering manager and work closely with engineers’ group

Document control for the compressor station and pipeline spread A3

Responsible for the engineering and construction drawings in SOP system

Responsible for technical specification and compliance dictated by client

EDUCATION

Herman Hollerith, Tucuman – Argentina

System Analyst.

Business Administration and Computer Science Engineer.

LANGUAGES

Spanish - Native

English - Advance

Portuguese - Basic

TRAINING & CERTIFICATIONS

Proficient with MS-Products. Ms-Office.

Microsoft Project, Crystal Reports

Different Databases (Ms-Access, MySQL, Oracle)

AutoCAD, Visio report,

Lotus Notes.

iDocs O&G, Pro Arc, Documentum, Citadon, Aconex.

Primavera Software, SOP, Matman (Material Manager Control), POL,

SPSS, Adobe Professional.

SAP, QuickBooks, Novel networking administrative tools and database administration.

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