Office Customer Service

MARIA ROSELLA R. AQUI

Passport No.P*******A Najda St., Abu Dhabi - UAE +971********* *********@*****.*** Office Administration / Document Management / Aconex Conversant ADMIN COORDINATOR DOCUMENT CONTROL UAE EXPERIENCE

12+ years combined experience, over 11 years successfully providing administrative and secretarial support to the operational department.

Bachelor of Science in Accountancy with Management, Banking & Finance, Marketing and Economics minor studies.

Well-versed in Microsoft applications, Document Management System and Accounting System.

Recipient of British Safety Council General Health, Safety and Environmental Awareness Certificate.

Knowledgeable in business principles, in purchasing methods and procedures in an assigned field.

11 years of experience in ISO certified contracting company. Key Qualifications and Trainings

Office Safety & Electrical Safety of Office Equipment 2012

Code of Conduct & Ethics 2011

Company ISO and HSE Documentations 2010

Aconex 2009

Pre-Employment Seminar for Local Applicants (PESLA) 1999

Bachelor of Science in Accountancy, University of Mindanao Tagum College 1999

Year-End Withholding Tax on Compensation and Tax Adjustment on Compensation 1998

Bookkeeping and Practice 1996

Technology Skills

Aconex

Database

MS Office

ERP Systems (E-Promis, Oracle)

Bookkeeping

Emails

Professional Experience

UNITED ARAB EMIRATES

Admin Coordinator, Specon L.L.C. 2014 – Present

Answer and direct phone calls and act as the point of contact for internal and external clients

Organize and schedule appointments

Plan meetings and take detailed minutes

Prepare and distribute emails, correspondence and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Assists HR Department in visa processing

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Liaise with executive and senior administrative assistants in handling requests and queries.

Perform other tasks:

A. Tender Commercial Team

Prepare prequalification documents for the local authorities and contractors.

Assist the design engineering team during bidding & evaluation stages.

Prepare Contractual Agreements and Bid Bond Applications. B. Procurement Team

Prepare Request for Quotations (RFQs).

Liaise with Engineering and Design to ensure RFQs are of accurate information and purchases are delivered and completed as scheduled.

Coordinate with vendor clarification and commercial negotiations as advised

Prepare and assign POs with selected vendors as per reviewed and approved quotations. Document Controller, Habtoor Leighton Specon LLC 2009 to 2013

Coordinate, manage & provide full administrative support to the General Manager.

Distribute and track a multiple variety of drawings/documents to appropriate personnel.

Custody, update and retrieval of master files of technical documents.

Verify received drawings/documents status from transmittals.

Custody/distribute and update of all on-site originated documents and drawings for the project.

Issuance/distribute of outgoing transmittals including distribution of incoming technical submittals from subcontractors.

Maintain updated document master log and archive system.

Assist in the preparation of Testing and Commissioning documents and reports.

Generate weekly outstanding reports to all concerned discipline personnel.

Perform other tasks:

A. Quality Audit

Assist Quality Management audit and coordinate with QA/QMS regarding the Document Control procedures related to the Company Quality Management System and HSE documentations for ISO9001, ISO14001 and OHSAS18001.

Participate and review the quality audit reports for Abu Dhabi area office and sites and ensure that all divisions maintain and organize administrative form in compliance to the internal and documented procedures.

B. Procurement Assistant

Prepare Purchase Orders, Purchase Requisitions and Purchase Authorizations.

Prepare Request for Quotations (RFQs), Technical Details and O&M from subcontractors and suppliers. PHILIPPINES

Admin Clerk, Provincial Accountant’s Office 2000 to 2008

Analyze supporting documents and posting transactions in the preparation of Journal Entry Voucher (JEV).

Verify received documents and encode all supporting documents.

Prepare Bank and Book Reconciliation.

Perform other related tasks assigned by the supervisor.

Maintain and organize administrative form and files in compliance to the internal and documented audit procedures.

Prepare correspondence and log entries of outgoing mails and incoming documents. Educational Background

Graduate Course: Bachelor of Science in Accountancy School/University: University of Mindanao Tagum College, Philippines Year Graduated: 1999

Minor Studies: Management, Marketing, Banking & Finance, Economics, Law on Obligations and Contracts & Law on Negotiable Instruments

References

Thrasos Thrasyvoulou

Specon L.L.C

Managing Director

SteliosThrasyvoulou

Specon L.L.C

Finance Director

Narayan Bashyam

Specon L.L.C

General Manager - REP

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