Monroe, NY *****
Receptionist/Executive Administrative Assistant
Express Positive Expectations Attention to Detail Dedicated and Focused
Provide administrative/switchboard support for top-level executives in the industry of Pharmacy Benefit Management Services and legal services. Organizational skills enable effective office management, including computer knowledge, business intelligence and database program use.
Communicate effectively with staff and executives using exemplary verbal and written communication.
Computer and Switchboard skills include:
MS Word Excel PowerPoint Visio Rumba ZAC
JACOBOWITZ AND GUBITS LLP, Walden, NY 2018 to 2020
Professionally administered the switchboard and all incoming calls. Ensured phone calls were directed to the appropriate party. Greeted all guests in a professional, friendly, hospitable manner.
Essential duties and responsibilities included: Open and closing waiting room area; entering client expenses; greeting vendors and keeping a log of all entering building; operating alarm system; and performing a variety of clerical duties.
EXPRESS SCRIPTS, Franklin Lakes, NJ 2013 to 2017
Provided administrative support to the Business Analysis and Finance departments. Managed day-to-day administrative functions and assisted executives in prioritizing and managing both short-term and long-term activities. Provided telephone coverage and back up support for other assistants.
Demonstrated knowledge and relevant expertise and experience to perform duties by staying current with new developments and trends.
Provided discreet and confidential coordination of sensitive company and non-company information.
Maintained daily calendars, ensuring staff remained on schedule and properly prioritized throughout the day given changing business requirements, certified schedules reflected priorities and critical objectives.
Diane DiDomenico email@example.com Page Two
Used discretion in interfacing with all levels of individuals, internally and externally.
Anticipated travel needs of executives and independently coordinate complex travel arrangements typically involving multiple changes and destinations based on an understanding of executive availability and obligations, supporting executives with travel documentation, procedures, and itineraries.
Used company knowledge and judgment in answering routine and non-routine inquiries; direct inquiries to appropriate resources in cases where personal contact with executives wasn’t necessary or appropriate.
Prepared presentations, reports, spreadsheets, and other business-related communications / correspondence.
MEDCO / EXPRESS SCRIPTS, Franklin Lakes, NJ 2008 to 2013
Provided administrative support to the CFO / Controllers’ group and other Vice Presidents and staff.
Met objectives and expectations defined by management and looked for opportunities to perform more effectively.
Received Certificate of Recognition for coordination of floor plan redeployment for approximately 150 employees in Controllers Group by creating comprehensive plan that met the needs of each department and was a success at all levels.
Provided support to entire Finance organization as needed; Organized journal entries from Accounting Services and Revenue Rebates.
Coordinated requests for SAS70 reports and representation letters, distributing as requested.
Support included scheduling meetings, mail, answering phones, filing, photocopying, coordinating daily schedules, setting up dial in IDs for conference calls, travel arrangements, ordering supplies, and purchase orders.
MEDCO HEALTH SOLUTIONS, Franklin Lakes, NJ 1996 to 2008
Provided administrative support to the Business Analysis and Finance departments.
Reorganized Product Reporting filing cabinets and system, alphabetizing files by client and discarding obsolete contracts, allowing staff to locate and replace contracts by 50 – 75%.
Provided support to entire Finance organization as needed, ordering dinner during close, organizing journal entries from Product and Financial Reporting, and helping Investor Relations department with various projects.
Bachelor of Arts (BA), Advertising, duCret School of the Arts, Plainfield, NJ
Secretarial Courses, County College of Morris, Randolph, NJ