Executive Assistant Office
Resume:
Lesley Sifuentes
Executive Administrative & Personal Assistant
Providing eight-plus years of Executive Support
***********@*******.***
linkedin.com/in/lesleymclaughlintx
Lewisville, TX 75057
History of supporting C-Level Executives Support for multiple Presidents, SVPs/VPs, and different business units.
Complex Calendar Management, Concur Expenses, Travel Domestic/International with my direct experience being in Retail, Human Resources, Real Estate, and Logistics.
Refined relationship-building skills that have taught me how to work collaboratively within my organization and with outside vendors. I have also worked with our external customers and interfaced on the executive's behalf.
PROFESSIONAL EXPERIENCE
Executive Assistant
Cole-Parmer March 2020 – May 2020 (Covid-19 Reduction in force)
•Completed expense and cash reimbursement through Concur
•Managed sensitive information with discretion
•Created and maintained computer- and paper-based filing and organization systems for records, reports, and documents
•Created a system for contracts/documents regarding signatures to ensure they were signed and returned.
•Maintained professional administrative discretion
•Addressed and responded to incoming correspondence.
•Created a large-scale operation providing food to all our manufacturing warehouse employees. Weekly expense management in Concur
•Assisted with all personal needs
•Research and Execute all special request on behalf of the COO.
•Provided personal assistance
Executive Assistant
Southern Glazer's Wine and Spirits, May 2017 – December 2019
•Coordinates executive schedules for both the President and VP of Commercial Ops
•Arranged appropriate flights, hotels, visas, agendas, necessary contacts and country information for executive travel
•Coordinated executive and senior management vacation, day-to-day meeting and travel schedules
•Managed sensitive information with discretion
•Developed required research, documentation, and reports for the executive team, board members and stakeholders
•Investigated issues and problems and drafted responses to urgent requests
•Maintained office supplies by checking stocks and placing orders
•Scheduled and planned conferences and associated travel arrangements, including hotel, airfare, and ground transportation.
•Approved travel expenses and reimbursement requests from managers and other administrative support professionals
•Created and maintained computer- and paper-based filing and organization systems for records, reports, and documents
•Maintained professional administrative discretion
•Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency
•Restocked office and break room supplies independently to maximize team productivity
•Addressed and responded to incoming correspondence.
Executive Assistant
FedEx Supply Chain, June 2016-May 2017
•Served as Executive Assistant to the VP of Logistics, VP of Operations and the VP of IT providing high-level support on a broad range of business initiatives
•Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency
•Approved travel expenses and reimbursement requests from managers and other administrative support professionals
•Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes
•Worked directly with my primary VP of Logistics to plan and execute special projects
•Coordinated senior executive travel accommodations and schedules for three + personnel
•Created and maintained computer- and paper-based filing and organization systems for records, reports, and documents
Executive Assistant
One Technologies, June 2015-April 2016
•The job entailed splitting time between the office and the home
•Complete discretion
•Ran errands, including grocery shopping and picking up dry cleaning
•Created expense reports using Microsoft Excel spreadsheets
•Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation
•Researched and collected options for the best pricing on hotels, flights, and home furnishings
•Organized personal and professional calendars.
Executive Assistant
7-Eleven Corporate Office, November 2011-February 2015
•Assistant to Vice President of Real Estate, Vice President Construction and Vice President of Development, providing high-level support on a broad range of business initiatives.
•Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation
•Approved travel expenses and reimbursement requests from managers and other administrative support professionals
•Kept executives up to date on changing business information by documenting meetings, tracking documentation and collecting team data
•Created and maintained computer- and paper-based filing and organization systems for records, reports, and documents
•Scheduled and planned meetings and conferences, including site-to-site video conferencing calls, which helped to streamline business operations
•Coordinated senior executive travel accommodations and schedules for three + personnel
•Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency
•Wrote and distributed executive meeting agendas and minutes to department heads and executive team members
•Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations
•Planned and executed corporate meetings, lunches, and special events
HR Support Role
7-Eleven Corporate Office, November 2011-February 2013
•My role included providing support to two HR Vice Presidents and three Senior directors, as well as the talent acquisition team.
•Assisted with recruiting, background checks and reference checks
•Provided director with monthly, quarterly and weekly reports
•Maintained up-to-date department organizational chart
•Developed process improvements and streamlined procedures to effectively resolve employee discrepancies
•Planned recruitment events for interested applicants and organized onboarding activities for newly hired employees
•Sorted job applications, vetted candidates and recommended individuals for critical positions
•Supported human resources, controlling resume flow within the applicant tracking system
•Automated office operations, managing internal communications, correspondence, record tracking, and data analysis
SKILLS
Complex Calendar Management
Expenses (Concur and Oracle)
Project Management
Email Management
Microsoft Suite
On/Off-Site Events
Strong problem solver
Articulate and well-spoken
Travel administration – Domestic &
International
Meticulous attention to detail
Time management
Administrative support specialist
Policies implementation
Confidential document control
Project management
Data management
Process improvements
Administrative support specialist
Meeting planning
Business correspondence
Invoice processing
EDUCATION
Champions School of Real Estate
Licensed Real Estate Agent
License #513673, Expired 2013
Bauder College, Atlanta, Georgia
Atlanta Art Institute, Atlanta, Georgia
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