Sign in

Office Executive

Dubai, United Arab Emirates
September 23, 2020

Contact this candidate


Page * of *



Mob. No +971-**-*******



A dynamic, resourceful and energetic individual who is comfortable with being the ‘go to’ person for anything related to the smooth running of an office. Much experienced in providing full Procurement, administrative and office management support to work colleagues in a busy office environment.

Having a proactive and flexible approach to juggling many different priorities, and able to work autonomously and take ownership of all aspects of a task or project. Taking the initiative in developing purchasing policies and working with users to define requirements. Developing long-terms, collaborative relationships with Sub-Contractors/ Suppliers and working with them in a way that supports ongoing, mutually- beneficial business. Focus on contributing to the achievement of long-terms, high-level organizational objectives such as profitability, competitive advantage, innovation and corporate social responsibility. AREAS OF EXPERTISE

• Sourcing Suppliers

• Vendor evaluation & Finalisation

• Delegating tasks

• Procurement

• Purchase

• Contract Management & Agreement

• Planning & Identification

• Facilities management

• Business Development

• Interior Design Sourcing


• Office Management

• Market Research

• Policies & Procedures


• Relationship


• Cost controlling

• Report & Document


• Spreadsheet &

Database Creation

• Accounts Payable /


• Inventory Management

• Records Management

• Meeting & Event


• Business Relationship


• Sourcing

• Negotiation

Work Experience Summary

S.No Company & Industry Country Designation Year

1. M/s Sobha LLC

Real Estate Developer

Dubai, UAE Sr. Procurement-




March 2017- Sept


March 2015- March


Page 2 of 4


2. M/s Convrgnt Value

Engineering LLC

Construction Contractor

Dubai, UAE Coordinator- Tender /


May 2007- Feb 2015

3. M/s Cether Vessels (P), Ltd

Manufacturer Equipment

New Delhi,


Sr. Executive


May 1997 to April


4. M/s TATA Motors Limited


New Delhi,


Jr. Administrative and

Accounts Executive

June 1995 to April


5. M/s Harsh Express Service


New Delhi,


Accounts Assistant Sept 1994 to May



March 2015 to Sept 2020:- Sr. Procurement Executive M/s Sobha LLC, Dubai, UAE

Major Duties and Responsibilities

Taking the initiative in developing purchasing policies and working with users to define requirements. Developing long-terms, collaborative relationships with Sub-Contractors/ Suppliers.

Major Routine Activities

• To develop and implement solutions through the procurement of goods and services to support Project objectives and responsible for the purchasing of project specific materials and equipment in accordance with the project specification, the project programme and budget

• To provide an ethical and consistent approach to the procurement of goods and services.

• Implementation of procurement processes to ensure that all materials and services are procured in accordance with the project specification, the project program at the most competitive price.

• Plan workload in a structured manner to organize resource, data and prioritize actions/projects requirements.

• Execute construction contracts, subcontracts, service agreements their interpretation and application.

• Check the material availability in the market in co-ordination with the concerned engineer.

• Processing material purchase order to the suppliers.

• Maintaining Suppliers price list if available and update it as and when required. Maintain approved list of suppliers.

• Carry out evaluation and re-evaluation of suppliers at regular interval

• Updating Vendor Management Software as per KPI, market trend and Pre-Qualifications Major Assignment

Long lead items (Civil and MEP), Consumables, IT, General, Admin, FF&E, Furniture, Office Equipments etc.

Page 3 of 4


May 2007 to Feb 2015:- Coordinator-Tender/ Purchase M/s Convrgnt Value Engineering LLC, Dubai, UAE

Major Duties and Responsibilities

A. Tender

Pre- Tender

• Prior to collection of Tender, to make research about the Client/ Consultant about their previous project and their financial strength

• To arrange collection of Tender Documents & Tender Addendums

• Upon collection, preparing the Tender Information based on the Enquiry/ Conditions of Contract/ Tender Technical Details.

• With consultation of Tender Department, tracking the Tender Queries

• Arranging Tender Submission on time as per the Client/ Consultant requirement

• Track Tender Result and details about competitor’s submission. Post- Tender

• Coordination for keeping submission of Post Tender Clarifications, if any.

• Upon award of contract, collection of Letter of Acceptance & Contract Documents B. Purchase

• Floating RFI/RFQ/EOI to Suppliers/ Sub-Contractors and tracking / making follow-up to get competitive quotations as per the Project/Technical/Execution Department SRQ.

• Preparing Comparison Statement and assessment as per the Quotations from Suppliers/Sub-Contractors

• Punching/ Executing the Purchase/Work Order based on the approval.

• Making Follow-up for Delivery of material as per Purchase Order and its terms and conditions.

• Ensuring proper Filing systems of Procurement Department May 1997 to April 2007: Sr. Executive (Operations) M/s Cether Vessels (P), Ltd- Regional Office, New Delhi, India Major Duties and Responsibilities

• Reporting to Sr. Manager (Administration) and Regional Head

• Handling correspondence with Central / State Government and Dealers for assigning contracts and others.

• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases, Monitors loans and accounts payable and receivable to ensure that payments are up to date, Reviews computer printouts against manually kept ledgers and makes corrections, Ensures that all the relevant accounting documents are properly filed and maintained.

• Monitoring all day to day Office functions and requirements

• Preparing Presentations, assessment reports and co-ordinate trainings and Meetings Page 4 of 4


• Supervising Employee Attendance and their facilities time to time

• Co-ordination with other departments

• Preparing Employees orientation programmes with the assistance of HR Deptt.

• Monitoring Office Equipment requirement

June 1995 to April 1997 Jr. Administrative & Accounts Executive TATA Motors Limited, Commercial Vehicle Division, New Delhi India Duties and Responsibilities:-

• Reporting to Administrative Officer and Accounts Manager

• Handling day to day purchase sales entries, payments & receipts of parties, petty cash entries, bank reco, Service tax, payments etc and Following up for the payment from the clients, Maintain and updating Purchase & Sales reports, Analyze end of month sales report, Preparing Fund Flow Statement etc

• Monitoring Annual Maintains Service Contracts and follow-up actions

• Ensure Coordination between Procurement Division and Sales Division to maintain good Customer/ Dealers relation.

Sept 1994 to May 1995 Accounts Assistant

Harsh Logistics (a division of Harsh Transport Pvt. Ltd), New Delhi India Duties and Responsibilities:-

• Reporting to Accounts Manager and Accountant

• Assisting Accounts Officer for Corporate Accounts, Budgeting and Analysis, Sales Tax, ESI, PF, and IT rules etc and Finalization of Accounting, Cash/Fund Flow, receivables/ Payables, monthly P&L etc.

• Independent Handling Day Book and payments & receipts of parties, petty cash entries ACADEMIC QUALIFICATIONS

B.Com from Mahatma Gandhi University, Kerala, India MBA- Material Management- Undergoing

Additional Professional Qualification/ Training

• Diploma in Computer Application (DCA)

• Certificate in MS-Office

• Office software packages (Word, Excel, PowerPoint, SAP, ACONEX, Xpedeon, Oracle based Hybrid, Oracle Cloud Version etc).


Date of Birth : 31st May 1974

Contact No. in UAE : +971-**-******* (Mobile)

e-mail address :

Nationality : Indian

Driving Licence Details : Valid Licence from UAE & India Reference : Will be given upon request

Contact this candidate