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Executive Assistant Administrative

Location:
Calgary, AB, T3M 0Z2, Canada
Posted:
September 24, 2020

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Resume:

SHARON HARNETT

** ****** ***** ***** ** Calgary, Alberta T3M 0Z2 Cell: 403-***-****

adgc6j@r.postjobfree.com

PROFILE

Highly skilled professional with 14 years of progressive administration, administration management and office management experience seeking rewarding position as an Executive Assistant, Administrative Assistant, Travel & Accommodations Coordinator, Executive Receptionist or Scheduler.

SUMMARY OF QUALIFICATIONS

Excellent organizational and administrative abilities

Able to plan, schedule and analyze individual needs in an independent manner

Adapt at providing exceptional customer services to all stake holders

Self-starter, performing all tasks and providing guidelines to team members with a strong ethical stand

Work very well independently; Cooperative and collaborative team player

Ability to work well under pressure and meet deadlines; exceptional multi-tasking skills

Strong skills in Microsoft Word, Excel, PowerPoint, Outlook; familiar with WordPerfect, Publisher and Access; skilled at FileNet and Internet usage

P2000 for access administration, D3 for dispatch logs / incident reports, Avigilon for video monitoring, TRBOnet Plus for Emergency monitoring

Infinity and MyTravel for camp reservations, Moneris for credit card transactions

Enerjet for charter travel coordination / commercial flights through American Express

Able to produce correspondence from dictation

EMPLOYMENT EXPERIENCE

Access Administration Support / Security Operation Centre Calgary, Alberta

Commissionaires (Cenovus) March 2018 – March 2020

Monitoring of Cenovus systems including video management, alarms, access control, emergency phone line, dispatch and reporting system

Coordinated and dispatched security personnel to occupied and unoccupied areas

Access control to Cenovus staff and contractors via P2000

Timely and accurate response to 911 monitoring system

Provided guidance to guard force

Effectively managed shift to ensure patrols, escorts, audits, and other initiatives were delivered on time and in a professional manner

Receptionist / Administrative Assistant South Hampton, Ontario

Lakeside Denture Clinic (Volunteer position to assist family member) Oct 2016 – Dec 2017

Booked client appointments

Insurance billing

Assisted in all areas of administration

Timekeeping / Payroll Coordinator Fort McKay, Alberta

Cahill Industrial (Suncor Fort Hills Site) June 2016 – Sept 2016

Responsible for Daily Workforce Report for Suncor and HSE

Data entry / timekeeping for 500+ employees

Assisted with on-boarding and off-boarding

Responsible for site access and vehicle passes

Senior Travel and Logistics Coordinator / Scheduler / Administrative Assistant Fort McKay, Alberta

Innovator Industrial Services (Husky Sunrise Site) March 2015 – March 2016

Implemented and updated Manpower Schedule for 600+ employees

Coordinated all camp reservations for Innovator Industrial Services employees and sub-contractors

Responsible for charter flight reservations for all employees as per manpower schedule

Provided orientation for new hires to Husky Sunrise

Assisted with on-boarding and off-boarding of employees

Completed Daily Workforce Report for Husky Energy and HSE

Responsible for site access, vehicle passes and orientation requests

Attended weekly logistics scheduling meetings between Husky Energy - Sunrise Logistics team and Innovator to ensure that client expectations concerning logistics policies and procedures were being met

Senior Travel and Logistics Coordinator / Administrative Assistant Fort McKay, Alberta

Saipem Canada Inc. (Husky Sunrise Site) May 2013 – March 2015

Provided transportation and camp coordination for Saipem Canada Inc. and sub-contractors accessing up to 5 camps (Approx. 1,200 + rooms). Acted as liaison between camp employees and guests with ability to fill camp rooms allocated at 95% capacity. Coordinated large camp moves as necessary.

Attended daily travel & accommodation coordination meetings with Husky Aviation and Ground Logistics Coordinators

Responsible for site access, vehicle passes and orientation requests

Provided daily available occupancy reports as well as camp simulation, weekly registered guest updates, demographic studies, and three-month flight forecast (provided monthly) for charter flights

Executive Assistant Calgary, Alberta

AMEC Americas Ltd. (Syncrude Canada Ltd. WCMP Project) Feb. 2010 – April 2013

Supported Interface Manager and five Interface Coordinators on the WCMP-led Syncrude projects

Produced confidential correspondence, presentations and spreadsheets

Managed calendars in Outlook for Interface Manager and Coordinators

Prepared and distributed agendas, meeting minutes and action logs for interface management meetings

Administered Interface Data Registers for company and contractor Interfaces

Uploading updated Interface Agreements and registers to FileNET

Travel Coordinator for all IORVL employees travelling on Syncrude corporate jet

Managed LAN access and RSA tokens for all AMEC and Imperial Oil employees as well as contractors

Coordinated training for employees who required Syncrude applications (i.e. TDocs, InTools, etc.)

Responsible for site access ID card requests, visitors request forms, vehicle pass requests, PPE and site required training for AMEC, Imperial Oil and contractors

Executive Assistant / Office Manager Calgary, Alberta

Syncrude Canada Ltd. 2006 – 2010

Supported senior level management within Business Services Department

Scheduled meetings: printed and compiled informational packages, booked boardrooms, forwarded meeting invitations, and organized catering

Compiled and completed reports and presentations as well as correspondence such as memos, e-mails and letters

Event planning including employee retirement functions, children’s and adult’s Christmas parties, Stampede get-togethers, team building events and quarterly communication sessions

Produced front desk procedures; ensured that all items were carried out and were audit compliant

Timekeeping and vacation scheduling for 75+ employees

Developed and maintained office orientation package and provided orientation training for all new employees to the Calgary office

Managed fire wardens and first aid responders ensuring that they had proper training and signage was current

EDUCATION & TRAINING

Completed Clerk Typing at Lewisporte District Vocational School, Lewisporte Newfoundland

VOLUNTEER

Jewish Family Services Calgary, Andrew Sibbald Elementary School, Southwind Baptist Church, United Way, Calgary Humane Society and Fundraising for Bow Valley Hockey Association, Streets Alive Mission, Lethbridge Soup Kitchen

CERTIFICATES

First Aid & CPR, Alberta CSTS-09 including Generic WHIMIS, OSSA Basic Safety Orientation, Nonviolent Crisis Intervention & Alberta

Security Training

Excellent references available upon request



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