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Office Administrator, Finance, HR

Vanderbijlpark, Gauteng, South Africa
September 22, 2020

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Maladein van Rooyen

DOB ** August ****

** ******* ******



Code 8 driver’s license



I have gained knowledge and experience in human resources, payrolls, Pastel Sage, customer service, administrative, hospitality duties and I am fully computer literate. I have the ability to work with many different people from different walks of life. I have learned to be a team player, and to always focus on the team, and company goal. I am problem solving orientated, and always focus on finding a solution. I am self-motivated, use my initiative and perform well under pressure.

My experiences in human resources, general administration, retail, customer relations, data capturing, reception, stock control, credit control, OHSACT, BIRP (Business Interruption Recovery Plan), PASTEL (POS & Sage), TITAN

(POS), MIMS (Data capturing) and office duties, have enabled me to work under pressure and improve my time management skills.

I am confident, that I can bring this level of success with me to your organization and help build upon the company’s reputation. I am a conscientious person who works hard and pays attention to detail. I am flexible, quick to pick up new skills, and am eager to learn from others. With my previous experience and expertise, I believe my contribution will have an immediate impact on your business. Maladein van Rooyen

DOB 28 August 1992

18 Fresnel Street



Code 8 driver’s license



Customer Service

Computing skills

Positive Attitude


Follow orders well

Work well under pressure

Team player


Plan and organize

Attention to detail


Listening skills

Managing skills

Drive and determination

Time management

Quick learner

Hard working

Office Administrator

LR Mega Centre, Bredell, 11 February 2020 – 31 July 2020, Resigned due to abuse by management.

Activation of job cards

Allocating spares to job cards

Ordering of stock

Sending quotations and proforma invoices to clients

Invoicing of job cards

WIP reports

Petty cash

Allocations of payments to job cards and suppliers

Supplier statements

Bank statement reconciliation

VAT reports

Data capturing


Import permits


Assist all directors with admin duties

Procurement Officer

Industrial Fluid Solutions, Witbank, 21 January 2019 – 24 December 2019, Relocated Pastel Sage

Activation of job cards

Ordering of spares

Manage lead times of orders

Processing supplier invoices

Returns to suppliers

Collection lists of drivers

Courier arrangements when needed

Ensure all spares have been allocated to jobs

Invoicing and completion of jobs

Data capturing


SAP Ariba

Customer Order confirmations

Customer Order tracking

Customer Invoice submissions

Assist BUC and team leader when and where needed Office Manager

RSvP Guesthouses PTY (Ltd), Witbank, April 2017 – October 2018, Company closed down

All general admin (book-in-and-out forms and registers, requisitions, fuel log sheets, vehicle inspection sheets, accommodation inspection sheets, prepaid electricity database, employee information, creating databases, keeping contact with client’s HR’s and Head Office concerning the accommodation via email and WhatsApp groups, filing)

Accommodation attendance registers, client information

Provide personal assistant services to company director as and when required

Accompany and assist company director on meetings

Record keeping of all information received

Accounting – Checking all invoices, recons of invoices

Employee timesheets

Book clients in-and-out of accommodation

Senior team supervisor of 2 coordinators

Handling and resolving all accommodation complaints promptly and effectively

Ordering and buying supplies

Accommodation inspection

Interacting with agents concerning accommodation

Get new accommodation in other locations as needed

Meet clients and show the available accommodation

Acting manager when director is out town

HR Administrator

Benecke Trust, Vanderbijlpark, 05 December 2016 – 31 March 2017, Relocated

Pastel Sage and Pastel Payroll: (900+ employees) Processing pay slips, adding employees (Master files), Editing information on master files, Monthly analysis, terminations, all weekly and monthly reports, pay period updates.


EMP201 reports

Monthly pay slips and weekly wages – and working out hours of staff

Reprinting of pay slips

Employee induction

Old Mutual Provident Fund claims submissions, terminations and e-claims and reports

UIF claims

Maternity and annual leave forms

Handling employee transfers within the group

Updating all employee files

Recording and updating foreigner documentation

Assisting HR manager with all needed admin tasks

Uniform orders, tracking invoicing and returns


Hearings – preparing notice, dealing recording of mitigations, sanctions

Union payment reports


All operator / administrator duties as below

Operator / Administrator

Dial-a-meal, Benecke Group, Vanderbijlpark, 14 October 2016 – 01 December 2016, Promoted

Providing customer satisfaction

Taking orders from client telephonically, capturing order on database

Ordering food from restaurants

Booking drivers in and out on correct orders

Dealing with any client needs and dissatisfactions promptly and effectively

Handling cash


Editing menu’s

Daily user of databases

Daily stock take

Cross trained to do take-a-lot parcels;

- Book parcels in and out on correct driver’s name

- Write COD’s for all the necessary parcels

- Handling COD cash and cash-ups

- Tracking of parcels

Cross trained to do cash-ups and data capturing and reconciliation of pay- outs and EFT’s of the following shops:

- John Dory’s Vaal Mall

- Panarottis Vaal Mall

- Amigo Spur Vaal Mall

- El Paso Spur Vanderbijlpark

- Silverado Spur Vanderbijlpark

- Rocomamas Vanderbijlpark


In my position at Mobile Comp Tech, I was responsible for training employees, and helping clients use the Internet Café program. This led to my initiative of introducing and presenting a training program for Microsoft Office (entry level) to the public, as I felt there was a need in the market. I wrote the training manuals and presented workshops in my private capacity during weekends. I introduced customer service ratings at the same company that led to the improvement of dealing with clients as well as a reduction in the number of complaints.


HTS Carel de Wet, Grade 12, 2010



Life orientation


Computer application technology (CAT)

Technical drawings

Mechanical technology


LR Mega Centre

Sarel Oosthuizen, Director +27-82-290-****

Industrail Fluid Solutions

Carika Roux, BUC +27-13-690-**** / +27-79-054-**** RSvP Guesthouses PTY (Ltd)

Veronique Strydom, Colleague +27-66-205-****

Benecke Group

Tanya Engelbrecht, HR Manager +27-16-981-****

Contact this candidate