Receptionist /admin
Resume:
Vicki Thomas
adgbpc@r.postjobfree.com
Objectives
Seeking a position within a company, which will require me to utilize my skills, abilities and experience to ensure the company's success.
Experience
Optimum Learning Technologies
Receptionist
October 2018 - Current
Front Desk and Admin
• Answering Switchboard
• Screening Calls, Transferring Calls and Taking of Messages
• Assist with receiving of guests
• Ensure front desk runs smoothly
• Attendance register
• Filing
IT Co-ordination
• Liaise with internal clients regarding IT issues
• Monitor Maintenance Tracker on weekly basis
• Co-ordinate with IT technician regarding maintenance and special request
• Maintain IT Equipment
Equipment
• Manage the maintenance and repairs of equipment
• Do Equipment bookings
Courier
• Receiving all courier request via Email and actioning it
• Code and compile all waybills and statements
• Identify and resolve courier queries
Pool Car
• Receive pool car logs from JHB and DBN office
• Allocate and reconcile pool car mileage
• Resolve queries
• Deal with all request or queries regarding pool car
• Assist with License renewal of pool car, keep record of all licenses Vicki Thomas
3 Parc Pierre, Oakglen, 7530
adgbpc@r.postjobfree.com
2
• Receive all fines, and communicate with relevant parties regarding fine payments
• Ensure fines are paid on time
Stationery
• Get quotations from 3 different suppliers and compare prices – order stationery from supplier with best prices
• Ensure stationery is allocated according to stationery request
• Receive and check monthly stationery invoices of CPT, JHB and DBN, ensure prices are correct according to prices given to us in the beginning of the financial year
• Check for discrepancies on invoice and query them and make sure it gets resolved
• Capture non-stock stationery onto non-stock excel sheet
Training Room
• Update training room sheet weekly
• Update catering schedule weekly
• Receive invoice from caterer, ensure payments are made according to training date
• Ensure set up of classrooms for classes taking place
Groceries
• Order groceries according to groceries stock take (Office)
• Order groceries for the training room according to upcoming training
• Ensure grocery order is in line with Budgeted amount
• Ensure training room is stocked up on necessary groceries
Building Maintenance
• Liaise with building manager regarding external repairs
• Communicate with staff or when repairs will take place
Finance
• Ensure invoices for weekly payments are submitted to finance before payments take place
• Email copies of invoices to finance team with relevant codes and details of person who needs to sign off invoice
• Send Proof of Payment to suppliers once payment is made
• Capture non-stock items on to Pastel
Vicki Thomas
3 Parc Pierre, Oakglen, 7530
adgbpc@r.postjobfree.com
3
Travel and accommodation
• Book flights and accommodation according to Travel request sent from coordinator and confirmation to be sent
DTP
• Team Budgets (6)
• Labour Relations (7)
• Manufacturing Management (3)
Bellco Electrical
Learnership Administrator
July 2016 – September 2018
Assist walk in customers
Processing pick notes
Taking telephonic orders and quotations
Ordering of non – stock items according to customers specifications Berry and Donaldson
Reception and Admin
January 2014 – November 2015
Answering of switchboard and relaying of messages
Notifying company personnel of visitor arrival
Monitoring of logbook
Scanning of documentation
Taking inventory of office supplies
Ordering from suppliers as needed
Castille IT
Reception and Call Logging
January 2013 – January 2014
Answering of phone calls
Relaying Of messages
Notifying company personnel of visitor arrival
Logging calling
Allocating technicians to jobs
Closing calls once the technician has attended to the issues
Collate all training registers and invoices per client Vicki Thomas
3 Parc Pierre, Oakglen, 7530
adgbpc@r.postjobfree.com
4
Education
Table View High School
Senior Certificate, 2011
English (FL)
Afrikaans (SL)
Mathematics
Life Orientation
Business
Accounting
Design
Additional Training / Qualifications
Communication Skills Training
References
Optimum Learning Technologies
Jamie-Lee Du Plessis
HR Officer
Bellco
Denver Solomon Shiraj Wentzel
Sales Supervisor Branch Manager
+27-21-531-**** +27-21-531-****
Berry and Donaldson
Etienne Phaal Author Vock
Branch Manager Exports Manager
+27-11-974-**** +27-11-974-****
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