Administrative Assistant Engineering
Resume:
* ********** ***** ** ********* Minimo
JALANDONI “Jami” MINIMO
Lead Document Controller/ Administrative Assistant/ Site Secretary
Mobile: +974-********
Email: *****************@*****.***
Address: Old Airport Road, Doha, Qatar
OBJECTIVE:
I have 10 years extensive experience abroad and 9 years work local experience in the Philippines, currently seeking further challenge in work with full dedication in any field within the scope of my abilities. To obtain professional experience that can enhance my growth and development towards the achievement of the Company’s mission. PROFESSIONAL EXPERIENCE:
March 2014 -
Present Lead Document Controller/Administrative Coordinator/Site Secretary AECOM Middle East
Design and Construction – Orbital Highway, Qatar
PROJECT:
MESAIEED - New Orbital Highway and Truck Route (P023)
· Provide comprehensive document control services for all Engineering Projects through Project Document Management System. In-charge of distribution of uncontrolled and controlled documents/ drawings
(transmittal incoming / outgoing), and make sure it reaches where it is supposed to.
· Ensure that the document and any other files submitted are approved by the appropriate superiors.
· Ensures all receive type of contract documents, correspondence, tender, legal and same are circulated to concerns recipients and departments
· Coordinates amongst the departments, tracking all pending correspondence by forwarding email follow up - weekly progress reports and notifying the involved for taking appropriate action.
· Manage all flows of documents either in electronic form or on paper support. All updated submittal log, monitor the submittal schedule and status
· Assist team in scanning, organizing, and indexing critical documentation.
· Coordinate of transferring of technical content of Engineering Registers, Data Sheets, Drawings, Documents, Data and Model Handover.
· Ensuring that all documents are kept in the appropriate place and file in the appropriate departmental archive both hard copies and electronic copies using Portal System/ EDMS:
KBR Sharepoint, Documentum and Project Wise, Aconex and TempoBox). Currently, generating correspondences in Ashghal Formal Correspondence Tracking System (FCTS)
· Performing general administration office duties as assigned. 3 Curriculum Vitae of Jalandoni Minimo
April 2013- HYUNDAI HEAVY INDUSTRIES CO. LTD. – (Offshore)-Abu Dhabi September 2013 IGD PROJECT - DAS ISLAND - Commissioning Department Document Controller/ Administrative Assistant
· Acts as a single point of contact for all document control issues on a project
· Manages the receipt, registration, distribution, tracking and storage of incoming and outgoing document transmittals
· Examine documents such as drawings to verify completeness and accuracy of data
· Manage the flow of correspondence into and out of the company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
· Monitor status of project to ensure documentation is submitted according to schedule.
· Review and verify project documents for completeness, format, and compliance with contract requirements.
· Transmit approved documents to client and project team for review and comment.
· Confer with document originator or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
· Perform other duties as assigned.
October 2012 LAMPRELL ENERGY LIMITED (Jebel Ali Free Zone, Dubai) to February 2013 Document Controller/ Administration Officer
· Responsible for the compilation, production of hard and soft copy of the documents, quality verification and successful handover of all applicable document for operation (DFO)categories for the Project.
· Produce various reports and statistics on progress of document compilation and report appropriately.
· Scanning of Fabrication Record Books and Mechanical Dossier for the Final Document Submission to Client.
· Monitor and ensure the DFO schedule is followed.
· Coordinate for Implementation of requirements of this plan on the Project.
· Coordination of a centralized document management system for hard copy documentation with Lamprell Organization.
· Coordinate of transfering of technical content of Engineering Registers, Data Sheets, Drawings, Documents, Data and Model Handover (including Supplier’s Information)
· Perform other duties as assigned
PROJECT:
JASMINE FIELD DEVELOPMENT PROJECT
Jebel Ali Free Zone, Emirates of Dubai
Design, Engineering, Procurement, Fabrication, Loadout and seafastening
Of Offshore Oil and Gas Structures. Turrets, Mooring Systems, MOPU’s FPSO topside Module, offshore fixed platforms. Engineering Design and Solution.
4 Curriculum Vitae of Jalandoni Minimo
September 2006 KHARAFI NATIONAL (Habshan, Abu Dhabi)- Onshore to October 2012 Site Secretary and Document Controller cum Administrative Asistant
· Perform all forms of communication to provide information to supervisors, peers, subordinates and to communicate with other Departments.
· Update records information, documentations, maintain files, process all paper works, and to perform administrative tasks.
· Ensure events, processes and all relevant documents to comply with the Company procedures, policies, regulations and standards.
· Coordinate with others to receive or submit regular reports/ forms in time.
· Order, dispense and maintain supplies required for regular administrative works.
· Ensure that controlled copies of latest approved documents and drawings for distribution to subcontractors and staff and suppliers as applicable.
· Maintain the files and control logs required by the projects.
· Arrange, coordinates meetings/ conference as required.
· Update database systems with current technical/ administrative information.
· Provides all division comprehensive service for the receipt comprehensive service for the receipt, storage and retrieval of documents related to various engineering and operational projects, maintenance contracts related documents, and/or engineering works.
· Order, dispense and maintain supplies required for regular administrative works.
· Arrange, coordinates meetings/ conference as required.
· Prepare reports and memorandum.
· Perform other duties as assigned.
PROJECT:
A. GASCO IGD HABSHAN 5 – Process Plant (October 2010) Building of 5th Gas Processing Plant at Habshan Abu Dhabi. The Plant is a part of Abu Dhabi’s Integrated Gas Development (IGD) Project aims to increase the Emirates Offshore Gas Production
B. ADWEA ISTP1 Sewage Treatment BOOT Project (June 2008 - September 2010- KN is the main Contractor for the Engineering, Procurement and Construction Management. Build-Own-Operate-Transfer project, designed and built two treatment processes both Al Wathba and Al Saad Sewage Treatment Plants are similar.
C. Solid Waste Management Abu Dhabi (2006-2008).
BOT Contract awarded by Abu Dhabi Municipality, built in Al Mafraq. KN is providing the design and construction expertise for Architectural, Structural, Civil, MEP and Infrastructure Works, including sanitary landfills, an inert landfill, a green waste composting plant, the sorting plant at Al Mafraq and transfer stations disperse across the western region of Emirates Abu Dhabi.
June 2001 to Immaculate Conception Parochial School (Manila, Philippines) August 2006 Department Head/ Coordinator cum Classroom Teacher (2001-2006)
· Responsible for students’ records, such as grades, student transcripts and academic records if requested, oversee the preparation of college catalogs and schedules of classes.
· Analyze enrollment and demographic statistics.
· Coordinating and conducting programs related to the Nationwide Celebration of the Municipality throughout the year as part of the social cooperation of the School in the community.
· Conducting classroom observation to asses subordinate’s performance as base of observation, throughout the School Year.
5 Curriculum Vitae of Jalandoni Minimo
· Consolidating Reports from all Subject Coordinator to avoid overlapping of activities and conflict of time/ date of the programs.
· Correspond and communicate on behalf of School Principal on personnel matters with external and internal departments.
· Analyze enrollment and demographic statistics.
· Input grades and data pertinent to the quarter achievement records of student and follow-up requisition in another school-to-school documentation
ABILITIES & SKILLS
· Data Base Proficient
· Ability to Work Under Pressure
· Determined and focused team player
· Self motivated and Pro-Active
· Excellent organization and interpersonal skills
· Calm under pressure, with the initiative, versatile and flexible
· Ability to deal with a significant amount of Confidential information
· Strong communication skills both verbal and written
· Ability to understand and follow oral and written instructions.
· Ability to maintain good filing systems
· Ability to deal with other staff
· Ability to communicate well with customers
· Well-mannered and oriented
COMPUTER LITERACY
· Microsoft Office Package [Microsoft Word, Excel, Outlook, PowerPoint and Access]
· DATABASE SYSTEM
1. CDMS-TempoBox - Ashghal Data base
2. ACONEX- Kharafi National Data Base
3. SAP – ERP Enterprise Resource Planning
4. AMOGH Database Setup System use in Kharafi National 5. SHARECAT Database for Documentation use in Lamprell 6. HHI-PCS Hyundai - Project Completion System
7. HHI-PPMS Hyundai Plant Project Management System
· CURRENT DATA BASE SYSTEM
1. ASHGHAL – EXPRESSWAY PROGRAM DATA MANAGEMENT SYSTEM
§ ASHGHAL Formal Correspondence Tracking System (FCTS) 2. ASHGHAL – KBR EXPRESSWAY PROGRAM DATA MANAGEMENT SYSTEM
§ SharePoint
§ Documentum
All Expressway Circulars and Bulletins are stored within this Library. Deliverable document Storage, access by: KBR and Consultants, Contractors have defined folder level access in this library.
3. AECOM
Project Wise and DMS (Document Management System)
AECOM ProjectWise is a suite of engineering project collaboration software from Bentley Systems designed for the architecture, engineering, construction (AEC) industries. It helps project teams to manage, share and distribute engineering project content and review in a single platform.
6 Curriculum Vitae of Jalandoni Minimo
EDUCATION:
Bachelor of Science Secondary Education (1993-1997) University of the City of Manila
Philippines
TRAINING: BASIC COMPUTER TRAINING COURSE (1997)
PHILIPINES AIRLINE TRAINING -GROUND SERVICE CREW (2003) DATA BASE SETUP SYSTEM (2000)
PERSONAL
DETAILS:
Nationality: Filipino
Date of Birth: 18 August 1976
Marital Status: Single
Language: Fluent in English
Filipino – Mother Tongue
REFERENCES:
Andromachi Ghanma
Business Services Manager
ASHGHAL
*******@*******.***.**
Philip Mockler
Senior Resident Engineer
AECOM
******.*******@*****.***
Dominic Stones
Design Manager
AECOM
+44(0)792*-***-***
*******.******@*****.***
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