CURRICULUM VITAE

JULIET STEPHEN

Objective

To acquire the position of Administration Coordinator/ Registrar

Key Skills

Educational Qualifications

• Master’s in Business Administration-International Business, 2010 Annamalai University

• Bachelor's Degree BCOM –Accountancy, 1996 Kerala University.

•Professional Secretary Course from Penn foster, Pennsylvania, US (90% Grade) 2006 -2007

•Diploma in Pre & Primary Teacher Training –TESOL (2016)

Designation

Organization Name

Duration

Executive Admin Asst

Michael DeBakey High School

Aug 2018 – till Date

Admin Coordinator & Sub Coordinator

ACS- Doha Int’l School

Aug 2012 – 21 Aug 2018

Admissions Officer–Dean of Admissions

ACS Doha Intl School

May 2011 – July 2012

Curriculum Asst –OCS & Admissions

Weill Cornell Medical College -Qatar

Nov 2009 - Feb 2011

AdmnAsst-Faculty Support & Admissions Officer

Academic Bridge Program,

Qatar Foundation

May 2003 – July 2009

Work Summary

Admin Exec Sun-Tec Business Solution Jan 2001 – July 2001

Admin. Exec. Finance & HR Dataware Design Labs March 1999- Dec 2000

Accountant Indo Asian Finance Sept 1998 - Feb 1999

Customer care Asst BPL Wireless Services Dec 1997- Aug 1998.

Experience in Detail:

Present Job: Michael Debakey High School

Period : (Aug 2018)

Designation : Executive Asst to CTLO (Aug 2018)

Job Profile:

Assist in emailing new student schedules, orientation instructions, and other information as needed.

Take care of supply teachers for the school and are given training and guidance to cope up with the lesson plans and perform tasks responsibly.

Make sure the smooth running of the classes and duties for teachers.

Ensure that the parent teachers meetings are organized and taken care.

Responsible for the student volunteers and help with the scheduling.

Take care of detention and In house suspended students.

Coordinator Parent teacher meeting .

ACS INTERNATIONAL SCHOOL- DOHA, QATAR

Period : (May 2011- Till Date)

Designation : Registrar –Admn Asst to Dean of Admissions (May 2011- July 2012)

Substitute Coordinator & Admin Coordinator (Aug 2012- Aug 2018)

Job Profile

Act as an ambassador for the school and ACS International School- Qatar.

Represent the Admissions & Finance department and convey the School Fees and also submit reports to Business Manager.

Assist in academic programs and services for the admissions departments and check the documents required for admission, do parents tour around the school.

Help the business representatives, school visitors and general public. Do LPO’s for Purchase order into the Finance System, Manage Petty Cash for EC Department for Teachers and Teachers Asst.

Do library circulation, reference, and collection development with EC and supports the LS Librarian

Do cataloging of books into the System.

Enter details of students into Key stone and also do Home Room List/ schedules and reports for the EC Department

Help in Teacher Orientations and see to all the Request and Forms updated on the system for all Faculty and Teacher Assistants.

Organize with Parents Teachers Conferences, Club activities and Cultural Events in school.

Manage Professional Development procedures, do book tickets online and hotel reservations, pick up drop off to airports for teachers who attend conferences.

Maintain Petty cash for Teachers and Teacher Asst for EC Department.

Receive School fees, maintain receipts and send invoices to Companies.

Weill Cornell Medical College in Qatar – Doha Qatar.

Period : (Nov 2009 – Feb 2011)

Designation : Curriculum Assistant & Admissions Officer - Admissions & Student Affairs Department

Job Profile

The primary focus of this position is to support all functions and activities of Medical Education &Admissions Department at WCMC-Q.

Assist in managing the enrollment process of Clerkship, & assist in the Curriculum for Clinical Department.

•Data enter all student applications into the database Maximizer with appropriate information in a timely and accurate manner.

•Assist in grades, evaluation for different clerkships tracking and reporting to the respective Clerkship Directors.

•Assist in emailing new student schedules, orientation instructions, and other information as needed.

•Assist in booking rooms and arranging the venue for lectures for Doctors.

•Manage requesting and securing all official transcripts for medical students.

•Update various Excel spreadsheets accurately and in a timely manner.

•Support Medical Education Department as needed. Proctor NBME Exams.

•Other tasks as directed by the Admissions management team

Academic Bridge Program, Qatar Foundation

Period : From March 2003 – Aug 2009.

Designation : Executive Admn Asst - EFL / Computer &University Success Department (Aug 2006- 09)

Period : From Jan 2005 – July 2006 Designation: Faculty Support – Math & Science

Period : From March 2003 – Dec 2004. Designation: Assessment Secretary

Job Profile

The Faculty Secretary supports the activity and the productivity of the office in an effective and

efficient manner and may work with confidential data where disclosure could impact long-term action.

Proctor Institutional TOEFL exams when the Dept Chair request.

Maintain all EFL and Computer Folders in the T Drive and S Drive.

Compiling data such as class schedules and graduation requirements.

Maintain all Plagiarism files of students. Maintain the Student Feedback Surveys,

Contact Substitute Teachers when required by the Dept Chair.

Help the BuisnessManager in Buisness Plan and also in administration duties requested.

Planning and Preparation of Examination, Timetables and Accommodation.

Do register students during the fall and spring semesters for the Admission Dept,

Collect the Application fee and had over receipt for Deposit into bank.

Do call students for Placement Test and email the students the date and time for Test.

Handle the Plagiarism files for all students.

Prepare surveys as and when the Assistant Director of Academic Affairs requests.

Assist the Business Manager when reports had to be edited and submitted on special projects.

Sun Tec Business Solution Private Limited,

443 Nila, Technopark, Trivandrum, Kerala India.

Period : From Jan 2001 – July 2001.

Designation : Finance Dept - Administrative Executive

Dataware Design Labs Pvt Limited

Miruthupanya, Technopark, Trivandrum, Kerala

Period : From March 1999 – Dec 2000

Designation : Administrative Finance & HR Executive

Indo Asian Finance Limited,TNagar, Chennai, Tamil Nadu, South India.

Period : From Sept 1998 – Feb 1999

Designation : Accountant – Deposit Section

Personal Details

Name : Juliet Stephen

Husband’s Name : Denny Xavier Pulickal

Nationality : Indian

Date of Birth : 28/09/1975

Marital Status : Married

Visa Status : Husband’s Sponsorship

Tel/Fax : 00-974-********

Mobile : 00-974-********/55306579

Email : adgb8y@r.postjobfree.com

Languages : English, Tamil, Malayalam and French

Hobbies : Reading, Music, Baking & Gardening

Reference

Maha Ayyash - Dean of Admissions Texas A& M.

Tel: +974-***-**** (voice) +974-****-**** (fax)

email- adgb8y@r.postjobfree.com

Noha Saleh

Director- Student Recruitment,

Weill Cornell Medical College,

Doha Qatar.

Keith Merkley

Manager – Qatargas

Keith Merkley

adgb8y@r.postjobfree.com, MOB -55542120

Susan Leese

Early Childhood Principal,

ACS Doha International School,

adgb8y@r.postjobfree.com

Achievements:

Gold Medalist for Best Conduct & Service in All Saints College Hostel, Trivandrum –Kerala

Long Service Award – 5 Years from Qatar Foundation. Doha – Qatar

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