Procurement Manager

SURESH KESHAVAN

Dheeraj Vaibhav, Flat #*** Email: *********@*****.***

Poonam Nagar, Mahakali Caves Road Skype ID: suresh.keshavan

Andheri (East), Mumbai: 4000 093 India Mobile: 0091-959-***-**** / 842-***-****

India

CAREER PROFILE

Over 24 years of multinational experience in Contracts & Procurement serving Client Companies in Oil & Gas Industries, Construction and EPC Companies with over 16 years of offshore experience in British Gas, a part of the Royal Dutch Company Shell as a direct hire.

Core competency : Knowledge of complete procurement cycle, preparation of procurement strategies, procurement of right material without compromising on quality being cost effective and sourcing on right time, expediting, vendor development, vendor performance, vendor pre qualifications, prepare and finalize subcontracts and service contracts, rate agreements, quality management system, logistics, preparation of tender documents, bid evaluation, estimation, negotiation, claims, pre contract award, post contract award, contract management plan, contract strategies, contract administration, variations, cost control, change orders, contractor liaising etc.

Experience: Company (Clients/Operator), EPC, Oil and Gas: Maintenance and Operations, Drilling (Well engineering, intervention, services etc.), Consumables (indirect), Construction items, Warehouse & Inventory Management.

OBJECTIVE

To grow in a professionally managed organization by using my techno-commercial skills & leadership qualities. To contribute in all possible ways in the field of supply chain management. To be instrumental in making Strategic/tactical decisions within the company and looking for a challenging environment that inspires continuous learning, creativity & development.

INTERNATIONAL ASSIGNMENT

The Oman Construction Company LLC as Procurement & Subcontracts Manager

Petroleum Development of Oman LLC (Indirect hire) as Senior Contracts Engineer

Special Technical Services LLC. (Petroleum Development of Oman) as Head Contracts & Sourcing

Kingdom of Saudi Arabia for Gulf Asia Contracting Company LLC (Saipem/Air Products/Saudi Aramco) as Contract Manager

Kuwait for Dodsal Engineering and Constructions Pte Ltd (Kuwait Oil Company) as Subcontracts Manager

Indonesia for Essar Oilfield Services India Ltd (Conoco Philips) as Senior Manager Contracts & Procurement.

United Kingdom for British Gas Exploration and Production India Ltd (Direct - hire) Assistant Manager Contracts & Procurement. (British Gas is a part of the Royal Dutch Company Shell)

India as Base

AWARDS & RECOGNITIONS

HSE Safety Award – Awarded with best suggestion & initiatives for the year 2019 for TOCO

HSE Safety Award - Awarded with Best Near Miss Safety Award for 2nd quarter -2007 for British Gas, a part of the Royal Dutch Company Shell.

HSE BBS Award – Awarded with BBS Award for the department in the year 2010 British Gas, a part of the Royal Dutch Company Shell.

Project Award – Awarded with 50 BCF Award for the South Tapti Field Project for Enron Oil & Gas.

Nominated for Chairman Excellence Award in the category of Core Value Addition for the Company from India for British Gas across 9 worldwide assets for British Gas, a part of the Royal Dutch Company Shell.

Nominated for Business Improvement Plan Award in the category of Enhanced Working Practice from India for British Gas across 9 worldwide assets for British Gas, a part of the Royal Dutch Company Shell.

ACHIEVEMENTS

HSE

HSSE - Team Leader for BBS (Behavioral Based Safety) for the section, taking initiatives for hazard hunts, BBS observations and timely reporting of the same to HSSE Department.

Strategic Procurement - Implemented Strategic procurement for all HSE related spares in BGEPIL by analyzing the consumption level and setting the inventory for 1 year.

Quality

Quality Management System - Instrumental in implementing ISO 9001-2000 for the department and acting as the lead for Quality Management System with respect to Quality Control, Process, delivery etc.

Process

Streamed lined the Procurement and Logistics movement for the Conoco Philips Project in Indonesia.

Negotiations

Indigenization of Materials - Identified and developed vendors locally for supplying the import equivalent material saving foreign exchange and thereby reducing DGH queries.

Cost Reduction - Introduced Rate Contracts with local & overseas vendors which resulted in substantial saving in procurement of materials.

SKILLS

Leadership, Team building and relationship capabilities. Takes Self Initiatives, Professional appearance and advanced interpersonal communication.

Highly motivated, strong work ethic, highly proactive and available as needed for training, travel, overtime etc.

Excellent negotiation skills

Global Sourcing and Vendor Development.

Guide juniors to work smartly and correctly.

Strong management skills with the ability to operate at all phases from pre-contract enquiry to beyond final account on multi types of contracts.

Good ‘man management’ capabilities with experience of motivating and leading teams of staff to achieve timely and cost effective contract and procurement solutions and strategies.

Familiar and comfortable working in diversely cultural teams, effective communication skills.

Positive, committed approach at all times with a determination to provide service levels of the highest quality.

PROFESSIONAL EXPERIENCE

The Oman Construction Company LLC

Procurement & Subcontracts Manager (Oct 24, 2018 until Aug 25, 2020)

Team strength: 7 staffs

Managing procurement activities starting from the proposal stage through to post award.

Administration of complete procurement & subcontract agreement cycle.

Developed and Implemented proactive procurement philosophies, strategies, policies, procedures and systems from the viewpoint of cost, schedule and quality controls for the all procurement stages of purchasing, expediting.

Prepare/Compile Vendors lists for Subcontracts and arrange for their approval and client as per contract conditions and level of authority.

Established purchasing, expediting control procedures.

Drive & lead ICV & Manage supplier relationships.

Identifying long lead items and developing strategy for mitigation of procurement lead times.

Leading negotiations and managing implementation and final resolution of purchase agreements.

Exercising analytical skills and commercial judgment in negotiating and managing supplier.

Reviewing and initialing all Purchase Orders, Subcontract documents & Amendments.

Establishing priorities, assigns workloads and review the more difficult and complex assignments.

The competence and performance of all assigned procurement department personnel, within man-hour and cost budgets.

Developing suppliers, subcontractors through Prequalification process and managing vendor relationships.

Managing the closeout phase of each purchase order and Subcontract agreements.

Interview applicants and train staff using tailored training program.

Prepare reports & presentations for senior management.

Manage budget for purchasing department.

Projects Handled

Occidental Oman - Safah & Wadilaitham

SUR OLNG Project

Fahud – 4 PL Logistics

Petroleum development of Oman LLC

Sr. Contracts Engineer (Mar 10, 2018 until July 05, 2018) Short Term Contract

Plan, organize, manage and execute contract engineering activities from initial strategy development to award and follow up the post award contract management phases for all contracts portfolio, mitigate potential claims, manage ACV (approved Contract Value)

Variations and meeting the contractual duration, hence realizing contract profitability (in terms of early production) and market competitiveness.

Support realization of technical and economic benefits to PDO by introduction of New Technologies.

Manage the full sourcing process from strategy development through prequalification, tendering up to award of contracts taking into account ICV requirements including timely involvement of approval boards and stakeholders’. Preparing a complete, clear and unambiguous tender document that will form the base for the final contract document.

Ensure CP latest standard documents are strictly abided to in the whole sourcing process and post-award contract management with the aim of running the operations ethically and efficiently.

Develop commercial evaluation models to make sure that the evaluation models are

Complete, accurate and evaluations are carried out in accordance with agreed process.

Liaise and challenge all concerned stakeholders to manage and execute contract changes, variations and claims in order to avoid progress interruptions, extensions of time, failure to meet contract obligations and avoid unnecessary cost overruns.

Set-up and maintain all contracts, variations and related documents in Rabitah and upload contracts and variations in SAP.

Support and coach graduate engineers other C&P staff and all relevant stake holders.

Maintain HSE as first priority through compliance to PDO house rule, PDO HSE golden rules and PDO LSR (life saving rules).

Drive ICV & Manage supplier relationships.

Dodsal Engineering and Constructions Pte Ltd.

Subcontracts Manager (Jan 22, 2017 until Jan 04, 2018)

Leading a team of 5 members

Manages the formulation of Sub Contracts, policies, procedures, methods, operating practices and performance standards.

Manages the proper coordination of various types of agreements, subcontracts and other contract/legal documents.

Support and manage all activities related to administration of Subcontracts including risk identification, risk mitigation and risk management during the post award stage

Prepare Agreement in SAP for the contract executed to facilitate payments to the vendors.

Monitor and advise improvement of subcontractor performance.

Ensure timely payment to the Subcontractor in accordance with invoicing procedures

Assist the Subcontractor in resolving all issues or concerns identified by the internal Customer.

Facilitates effective compliance of subcontracts and subcontractor performance with program objectives and requirements

Reviews all subcontract modifications and proposals for completeness, compliance and accuracy

Notifies upper management and site Program Management of potential non-compliance and other problems that could have an adverse impact to the company

Participates in contract claims and dispute resolution, and ensure compliance with Government audits. May be assigned to take the lead in some cases

Negotiates proposals, contract modifications and agreements as required within the limits of authority delegated by the upper management.

Acts as advisor regarding legal requirements, customer contract requirements and government regulations.

Responsible in ensuring implementation and adherence to HSE and Quality System Procedures during the post award stage.

Assist, evaluate and advise Senior Manager Contracts, Project Directors/Project Managers on contractual conflicts and claims with Subcontractors.

Manages all activities for post award contractual, legal and commercial issues related to: Subcontracts with Subcontractors

Ensure there are adequate commercial resources within the commercial team to meet the needs of the project

Proactively work to understand current commercial issues and provide guidance and direction on commercial matters to achieve a satisfactory resolution of all claims/issues

Projects Handled:

Effluent Water Treatment Injection Plant Project: 700 Million USD

Gulf Asia Contracting Company LLC

Procurement Manager (Jan 04, 2016 to Sept 25, 2016)

Leading a team of 9 members

Contract Administration: contracts, change orders, budgeting, scheduling and project reviews in accordance with project requirements and standards with services to project (project management, drilling, operations and subsurface) in line with project requirements etc.

Responsible for the preparation and implementation of all contract terms and conditions representing all work, services.

Ensure all work performed by the group is legal and within the guidelines of management

Participate in any negotiations and evaluations for all services and materials.

Interact with Project Manager in a proactive manner to determine routine issues affecting project management (budgeting, job costs, contracting).

Control all contract management activities, tendering, commercial evaluations, payment terms, development of contract documents in line with project requirements.

Properly close all contracts/ project documentation upon final completion and ensure all final payments are processed and maintain records.

Involved with bidding and awarding contracts, preparing tender packages.

Ensuring that bids, evaluation of proposals, negotiation and award of contracts are performed in accordance with the contract procedures.

Managing changes to the contract scope, cost, programme and quality of the project.

Developing and implementing contractual strategies, contractual interpretation and negotiation for successful achievement of the business goals

Regular interaction with end users / Suppliers Vendors / Contractors / Sub Contractors for Budgetary Quotations to know latest trend and Market Price.

Ensures that the key contract terms and conditions are presented and understood by the Project Management and Commercial Team upon award of the Contract and also ensure that a proper handover takes place from the pre award team.

Projects Handled:

Integrated gasification combined cycle refinery Project: 486 Million USD

Air Separation Unit Project: 134 Million USD

Special Technical Services LLC

Head - Contracts & Sourcing ( Oct 14, 2012 to May 05, 2015) – Oil Division

Leading a team of 21 members.

Negotiation with contractors to obtain settlement.

Communicate and coordinate with the PMT managers and other stakeholders to ensure alignment in the areas of planning, cost control, legal, procurement, budget, and document control services.

Support invoice processing and control, project reporting, change management, risk management in coordination with PMT managers & senior staff to meet project goals.

Support PMT managers in developing and implementing contractual strategies, contractual interpretation and negotiation for successful achievement of the business goals

Communicate and coordinate with the PMT managers to ensure alignment in the areas of planning, cost control, legal, procurement, budget, and document control services

Responsible to handle contract management activities of assigned projects.

Well verse with the PDO /Shell specifications for procurement of materials, policies and procedures

Supervise and support day to day activities ensuring Tender laws and regulations are met.

Quality, auditability and governance of the Sourcing processes.

Strong market knowledge and costs of products and equipments. Prepare annual performance measures and target reports.

Providing presentations to top level management every fortnightly on procurement status.

Ensuring fair and equitable dealings especially with Local Community Contractors.

Ensuring departments Key Performance Indicators are achieved on time.

Conducts meeting with the user department for materials update and give presentations on Project Procurement to the General Manager – Contracts and Procurement.

Prepare outline Agreement in SAP for the contract executed to facilitate payments to the vendors.

Involved in Appraisal Performance Review of subordinates in the section.

Prepare monthly, quarterly and annual performance reports for Senior Management.

Regular interface with End Users, Contractors, and project Teams.

Regular interaction with Suppliers Vendors / Contractors / Sub Contractors for Budgetary Quotations to know latest trend and Market Price.

Projects Handled:

Qarnalam Musallum Module I & II

MAF

Fahud

Lekhwair Facility upgrade

Lekhwair Water Injection

Essar Oilfield Services India Ltd

Senior Manager – Contracts & Procurement (June 06th 2011 to Sept 28, 2012)

Leading a team of 12 members

Independently Prepare/Handle all the Tenders & Contracts.

Plan, organize, manage and execute contract engineering activities from contracting strategy development to award and follow up the post award for all contracts

Preparing Contracting and Contract Strategies for the Tenders to be executed.

Post Contract - Arrange and lead the Kick off meeting with the Contractors for the Contracts Awarded, prepare Contract Management Plan for all contract executed and involved in administration of the Contracts.

Execute Project related purchase order’s Letter of Intents, Invitation to Tender’s & Contracts.

Prepare Agreement in SAP for the contract executed to facilitate payments to the vendors.

Conducts meeting with the user department for materials update and give presentations on Project Contracts to the Vice President –Contracts &Procurement and CEO.

Involved in Appraisal Performance Review of subordinates in the section.

Assist in drafting Invitation to Tenders (including compensation) and bid evaluation criteria, assist in bid opening.

Co-ordinate with bidders to obtain their acknowledgements, issue tender bulletins/addendums, receives bids, address contractual /commercial exceptions taken by bidders.

Support invoice processing and control, project reporting, change management, risk management in coordination with PMT managers & senior staff to meet project goals.

Generate and update the various performance reports and logs.

Ensure proper documentation of all tender files,Issue of Letter of Intent / Letter of Award, Framework agreement, Rate Agreement, Blanket Orders

Mitigation of potential claims, variations.

Interact and involve with various stake holders of Essar Management, Conoco Philips C&P team members, tender board members and contractor representatives

Maintain HSE as first priority in all jobs which needs to be carried as part of the contract.

Manage the full sourcing process from strategy development through prequalification, tendering up to award of contracts taking into account ICV requirements

Liaise and challenge all concerned stakeholders to manage and execute contract changes, variations and claims in order to avoid progress interruptions, extensions of time, failure to meet contract obligations and avoid unnecessary cost overruns.

Set-up and maintain all contracts, variations and related documents and upload contracts and variations in SAP in order to record all live contracts including completed and closed contracts for future references and audits.

British Gas Exploration and Production India Ltd, a part of the Royal Dutch Company Shell

Assistant Manager - Contracts & Procurement (May 15, 1995 to June 03, 2011)

Prepare and execute the entire tendering process – Invitation to tender, bid evaluation, seeking approvals of stake holders, negotiations, supplier selection & contract award.

Control all contract management activities, tendering, commercial evaluations, payment terms, contract types, and development of contract documents in line with project requirements.

Provide full contract administration services to the project (project management, drilling, operations and subsurface) in line with project requirements

Preparing Contracting and Contract Strategies for the Tenders to be executed.

Post Contract - Arrange and lead the Kick off meeting with the Contractors for the Contracts Awarded, prepare Contract Management Plan.

Verification and sign-off on all contract change request prior Project Award.

Participate in any negotiations and evaluations for all services and materials.

Independently Prepare/Handle all the Tenders & Contracts through E-Tendering (Production Drilling, operations, sub-surface, indirect).

Mitigation of potential claims, variations.

Maintain HSE as first priority in all jobs which needs to be carried as part of the contract.

Manage the full sourcing process from strategy development through prequalification, tendering up to award of contracts taking into account ICV requirements.

Lead for BBS (Behavioral Based Safety) for the section, taking initiatives for hazard hunts, BBS observations and reporting the same to HSSE Department.

Support in vendor pre-qualification process, vendor development and market research to finalize the bid list.

Identify areas of improvement in technology qualification, tendering and contracts management and participate in regular meetings with customers and contractors’ related workshops in order to keep track of all the processes, acquire hands-on experience and improve technical know-how to be able to manage future complex tenders and projects.

Carry out tendering and award activities in an effective and timely manner in line with the BGEPIL Contracts and Procurement Value Assurance Framework.

Support in developing Contract Management Plan for awarded Contracts and support Contract Owners in Post award Contracts Administration.

Projects Handled

NRPOD Brownfield Project – 1.2 Billion USD

Crude Oil Surge Vessel & Split Flow Project – 6 Million USD

PL & Panna Gas Lift Project – 10 Million USD

Water Dumping & Zero Flare Project – 35 Million USD

Panna & Tapti Platform Shut-Down

Panna Capacity Enhancement Phase I & II – 10 Million USD

EPOD Project – 50 Million USD

Contract preparation, execution, follow up and close out for below services

Well engineering -well services well intervention

Stimulation services

Coil Tubing and Pumping Services

Slick line services

E- Line Tractor

E- Line Services

EDUCATION

MCIPS (Member of the Chartered Institute of Procurement and Supply) from CIPS United Kingdom

B. Tech in Mechanical Engineering from BIT in 1992 with first class.

Certified Professional Contracts Manager from Indian Academy of Law and Management with grade “A”.

Post Graduate Diploma in Supply Chain Management from ICFAI University in 2009 with second class.

Diploma in Materials Management from Prin. L.N.Welingkar Institute of Management Development & Research in 1998 with Grade “A”.

Essential Contracting& Procurement skills from MDT International from Aberdeen, Scotland.

Master of Arts in Sociology from Animalia University.

TRAINING & CERTIFICATIONS

Change & Leadership course by Paul Rigby from United Kingdom (TOCO).

Tender Evaluation from MDT International from Aberdeen, Scotland.

Super User in SAP MM Module from United Kingdom.

Train The Trainer from United Kingdom.

Creativity & Negotiation Skills - BGEPIL.

QMS ISO: 9001-2000 Auditors - DNV.

High Impact Presentation Skills - Dale Carnegie.

Strategic Global Sourcing - FIK International.

Developing Supply Strategies - Indian Institute of Material Management - Mumbai

Implementing Cost Improvement Initiatives - FIK International.

Creating Ideas – Enron Oil & Gas Exploration and Production India Ltd

SOFTWARE SKILLS

SAP MM Module, Mushtaqbal, Rabitah, Procon, JD Edwards, Documentum, Maximo 4.1, MS Power point, MS Access, MS Word, Excel, etc.

PERSONAL DETAILS

Date of Birth: 18th October, 1969

Passport Details: Passport No – Z5304058

Issued – 24 October 2019

Validity – 23 October 2029

Marital Status: Married with one daughter

Motor Driving license: Oman validity 2024, Saudi Arabia & India

Language Proficiency: English, Malayalam, Hindi & Marathi

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