Office Document Control

MUHAMMAD SHAHZAIB

E-Mail: ********.********@*****.***

Phone: +966-**-***-****

Versatile, high-energy professional, successful in achieving business growth objectives within turnaround & rapid changing environment; targeting senior level assignments with an organization of repute

CORE COMPETENCIES

Documentation Control

Client Documentation

Office Administration

Electronic Record Management

Document Monitoring

Electronic Document Managing System

Filing of Documents/Drawings

Accounting & Finance, Banking

Payroll

General Ledger

Accounts Payables, Accounts Receivable

Logistics

Procurement

Inventory

EDUCATION

Bachelor of Commerce from University of Punjab, Pakistan in 2011

PROFILE SUMMARY

A competent professional with nearly 9 years of experience in Document Controllership, Executive Secretarial Operations, General Administration, Facilities Management, Logistics and Procurement

Skilled in controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner

Producing high-quality documentation that meets applicable standards and is appropriate for its intended audience

Expertise in preparing written documentation & correspondence, evaluating incoming & outgoing correspondence and preparing responses as appropriate; maintaining follow-up with administration of project sites for daily reports

Broad based expertise in maintaining the stock of material without any variance by conducting stock verification and documentation; following up on discrepancies, damage/expired goods and claims & returns to vendors; ensuring the safe custody of stores

Service-focused, dedicated professional with profound administration skills in ensuring that operations run smoothly at the site to maintain working environment so that employees can perform at optimum level

Capability in managing clerical and administrative tasks like organizing meetings, making travel arrangements, managing mail and liaising with clients

Skilled at managing all administrative activities like maintenance of office equipment, transport, housekeeping & maintenance of office and record keeping of office stationery including various formats

Possess strong communication, leadership, people management & analytical skills with expertise in swiftly ramping-up the organizational operations Document Control

WORK EXPERIENCE

Aug’18-Present: Saudi Construction as Document Controller

Key Result Areas:

Administering Shop drawing and As Built Drawing updating logs and also MAR & MIR's, BOQs

Managing:

oSite modifications & technical queries documents & preparing files hard copies and soft copies and keep updating the logs

oSubmittals as PQ, Method of statements, Materials submittals, ITP's

oPetty cash, invoices & Office stationery

Maintaining all incoming & outgoing correspondences, RFI’s and records schedules and Projects quotations and responsible for preparing Comparison sheets

Supervising Material Dispatch Note Monitoring Non conformance reports (NCR’s) & Surveillance Observation Reports (SOR)

Establishing document control process and procedure; maintaining master file of incoming and outgoing letter of daily transaction for documentation

Ensuring documents are maintained properly in relevant files and necessary copies were distributed as required (electronically and manually)

Jan’16-Jul’18: Al-Ahmari Custome Clearance & Logistics, location as PA Cum Document Controller

Key Result Area:

Supervised meetings and keep a record of the same

Maintained correspondence in line with the instruction by Boss

Prepared & maintained the records of Vehicles and drivers

Led the dispatch of all Mother Invoices & Detention Invoice to clients

Managed emails, queries & distributing to the concerned personnel for their information

Engaged in managing stationary inventory & supplies and routine documentation work

Mar’13-Nov’15: Benazir Income Support Project, location as Office Clerk

Key Result Areas:

Led basic bookkeeping and compiled documents

Answered phones, direct calls & took messages and correspondence

Managed financial records, files & folders and proofread of record & reports for accuracy

Wrote letters or applications as per dictations & instructions

Maintained office equipment such as copier, printer and so on

Applied the internal controls related to inventory

Nov’11-Feb’13: Tameer Micro Finance Bank Ltd., location as Relationship Officer

Key Result Areas:

Generated business from new clients through voice calling & physically in territory simultaneously

Scrutinized loan applications and documentation by confirming credit worthiness

Assisted customers by resolving their queries and responding to requests

Obtained and compiled copies of loan applicants' credit histories, corporate financial statements, and other financial information

Educated customers about different types of loans and credit options that were available, as well as the terms of those services

Attended meetings & training sessions to enhance professional learning

TECHNICAL SKILLS

PC Configuration & Software Installation, Aconex, Microsoft Word, Excel & Outlook

Windows 7, Windows 8

PERSONAL DETAILS

Date of Birth: 9th November 1990

Language: English, Arabic & Urdu

Address: Riyadh, Saudi Arabia

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