Bachelor’s Degree Business Administration Major in Operations Management
Lyceum of the Philippines University
Associate Degree in Computer Secretarial
DE LA SALLE UNIVERSITY – Dasmarinas
Outstanding knowledge of secretarial and administrative functions with proven ability to work independently and complete multiple tasks
Resourceful, Pro-active, Organize and detailed oriented
Ability to learn new skills and procedures with ease
Excellent interpersonal and communications skills
Proficiency in MS Word, Excel, MS Outlook, PowerPoint presentations and Dictaphone WORK EXPERIENCE
PERSONAL ASSISTANT TO CEO
OMAN OIL MARKETING COMPANY (April 2019 to present)
Provide efficient and diligent administrative support to CEO as per office process/ procedures and CEO directions with the highest level of confidentiality.
Receive, sort and direct correspondence (calls, mails, emails, fax) and provide feedback –once applicable- based on CEO direction to ensure efficient communication.
Update CEO calendar schedule meetings and arrange appointments according to importance level.
Prepare and process documents, papers, reports and presentations for CEO office.
Maintain proper filling to ensure efficient documentation system.
Organize boards meeting and committees including venue booking, catering, meeting room
Arrangements & invitations.
Organize CEO travels including flights, accommodation, transport, expense claims, gifts for VIPs etc.
Ensure leave update, follow-up of CEO bills and filing.
Follow up on deadlines and tasks assigned by CEO, accordingly update CEO on the status.
Recommend and maintain continuous improvement within the functionality to ensure optimal support and flow of information.
Communicate on behalf of CEO as and when required. EXECUTIVE ASSISTANT TO HONORARY CONSUL OF UKRAINE
OFFICE OF HONORARY CONSUL OF UKRAINE (February 2017 to February 2019)
Handle internal/external correspondences
Handle travel and logistics arrangements (hotel, visa etc.)
Carry out follow up and tasks reminders
Arrange internal and external meetings
Attend to Ukraine visa applicants’ queries and other related consular issues
Record keeping of all files with strict confidentiality CURRICULUM VITAE
MICHELLE M. MINOZA
15 Trammell Lane Brampton, Ontario L6Y 4J3
EXECUTIVE SECRETARY TO CHAIRMAN
ZUBAIR AUTOMOTIVE GROUP (August 2012 – June 2015)
Organize Board of Directors’ quarterly meetings
Prepare Minutes of Meetings of the Board of Directors, review and incorporate amendments and circulate to Board members and other concerned parties
Follow up outstanding matters arising from the previous board meetings
Carry on daily Chairman’s office functions and requirements
Handle logistics for Chairman’s official and personal travels
Manage internal and external communications
Handle requests and tasks directed by other Shareholders’ respective offices
Record keeping of all files with strict confidentiality EXECUTIVE SECRETARY/HR & ADMINISTRATIVE ASSISTANT
OMAN REFINERIES & PETROCHEMICALS CO. LLC (September 2001 to June 2012)
Organize Executive Board Meetings, Management and staff weekly meetings
Prepare Agenda and Minutes of Meeting of quarterly Board of Directors’ meetings, Corporate Support division’s monthly meetings and Management’s weekly meetings.
Prepare, review and incorporate comments and finalize Minutes of Meetings for circulation.
Prepare, review and incorporate amendments of the monthly Progress report consisted of Operations and Maintenance, HSE and Technical services, Human Resources, Administration, Public Relations
& External Communications, HR Development & Training, Corporate Planning & Excellence and Procurement, Contracts & Inventory.
Prepare independent correspondence on various minor issues
Follow up all outstanding audit issues and concerns
Handle all appointments, business and personal travels of the CEO
Set up and maintain filing system in conformity with IMS procedures
Arrange staff travel and hotel bookings
Handle the initial recruitment activities (advertisements in both local and GCC newspapers and liaise with manpower agencies) compilation of applicants CVs and short-listing) and the mobilization of successful candidates
Handle invoice settlement and petty cash expenses
Develop an internal forms and procedures for all office requisitions and invoice settlements (LPO, Invoice Settlement Form etc.)
Maintain up-to-date record of all business related files with strict confidentiality EXECUTIVE SECRETARY TO CEO, HOSPITAL AND NURSING DIRECTOR MUSCAT PRIVATE HOSPITAL (February 2001 – July 2001)
Prepare monthly and weekly operational and management reports from the Executives
Organize meetings, follow up outstanding tasks in relation to hospital operations
Maintain up-to-date record of all business related files with strict confidentiality
Perform secretarial and administrative functions LEGAL SECRETARY
SAID AL SHAHRY LAW OFFICE (July 1998 – September 2000)
Typing of agreements, correspondences and translations via Dictaphone or manually
Responsible in maintaining files and indexes
Organize all relevant documents for personal and business related travels of the proprietor
Arrange client meetings, travel itineraries, hotel & travel bookings and follow-up outstanding issues with the concerned individuals
Maintain up-to-date record of all business related files with strict confidentiality EXECUTIVE SECRETARY to BOARD CHAIRMAN
OMAN MEDICAL PROJECTS COMPANY (January 1996 – August 1996)
(Shareholder of Muscat Private Hospital)
Prepared Agendas and Minutes of Meetings of the Executive Committee and Board meetings
Handled all correspondences, telephone calls and daily office activities
Handled all hotel & travel bookings and administrative functions