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Executive Assistant Office

Location:
Muscat, Oman
Posted:
September 22, 2020

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Resume:

ACADEMIC QUALIFICATIONS

Bachelor’s Degree Business Administration Major in Operations Management

Lyceum of the Philippines University

Manila

Associate Degree in Computer Secretarial

DE LA SALLE UNIVERSITY – Dasmarinas

Dasmarinas, Cavite

Philippines

SKILLS

Outstanding knowledge of secretarial and administrative functions with proven ability to work independently and complete multiple tasks

Resourceful, Pro-active, Organize and detailed oriented

Ability to learn new skills and procedures with ease

Excellent interpersonal and communications skills

Proficiency in MS Word, Excel, MS Outlook, PowerPoint presentations and Dictaphone WORK EXPERIENCE

PERSONAL ASSISTANT TO CEO

OMAN OIL MARKETING COMPANY (April 2019 to present)

Provide efficient and diligent administrative support to CEO as per office process/ procedures and CEO directions with the highest level of confidentiality.

Receive, sort and direct correspondence (calls, mails, emails, fax) and provide feedback –once applicable- based on CEO direction to ensure efficient communication.

Update CEO calendar schedule meetings and arrange appointments according to importance level.

Prepare and process documents, papers, reports and presentations for CEO office.

Maintain proper filling to ensure efficient documentation system.

Organize boards meeting and committees including venue booking, catering, meeting room

Arrangements & invitations.

Organize CEO travels including flights, accommodation, transport, expense claims, gifts for VIPs etc.

Ensure leave update, follow-up of CEO bills and filing.

Follow up on deadlines and tasks assigned by CEO, accordingly update CEO on the status.

Recommend and maintain continuous improvement within the functionality to ensure optimal support and flow of information.

Communicate on behalf of CEO as and when required. EXECUTIVE ASSISTANT TO HONORARY CONSUL OF UKRAINE

OFFICE OF HONORARY CONSUL OF UKRAINE (February 2017 to February 2019)

Handle internal/external correspondences

Handle travel and logistics arrangements (hotel, visa etc.)

Carry out follow up and tasks reminders

Arrange internal and external meetings

Attend to Ukraine visa applicants’ queries and other related consular issues

Record keeping of all files with strict confidentiality CURRICULUM VITAE

MICHELLE M. MINOZA

15 Trammell Lane Brampton, Ontario L6Y 4J3

Phone+(968-********

adga4f@r.postjobfree.com

EXECUTIVE SECRETARY TO CHAIRMAN

ZUBAIR AUTOMOTIVE GROUP (August 2012 – June 2015)

Organize Board of Directors’ quarterly meetings

Prepare Minutes of Meetings of the Board of Directors, review and incorporate amendments and circulate to Board members and other concerned parties

Follow up outstanding matters arising from the previous board meetings

Carry on daily Chairman’s office functions and requirements

Handle logistics for Chairman’s official and personal travels

Manage internal and external communications

Handle requests and tasks directed by other Shareholders’ respective offices

Record keeping of all files with strict confidentiality EXECUTIVE SECRETARY/HR & ADMINISTRATIVE ASSISTANT

OMAN REFINERIES & PETROCHEMICALS CO. LLC (September 2001 to June 2012)

Organize Executive Board Meetings, Management and staff weekly meetings

Prepare Agenda and Minutes of Meeting of quarterly Board of Directors’ meetings, Corporate Support division’s monthly meetings and Management’s weekly meetings.

Prepare, review and incorporate comments and finalize Minutes of Meetings for circulation.

Prepare, review and incorporate amendments of the monthly Progress report consisted of Operations and Maintenance, HSE and Technical services, Human Resources, Administration, Public Relations

& External Communications, HR Development & Training, Corporate Planning & Excellence and Procurement, Contracts & Inventory.

Prepare independent correspondence on various minor issues

Follow up all outstanding audit issues and concerns

Handle all appointments, business and personal travels of the CEO

Set up and maintain filing system in conformity with IMS procedures

Arrange staff travel and hotel bookings

Handle the initial recruitment activities (advertisements in both local and GCC newspapers and liaise with manpower agencies) compilation of applicants CVs and short-listing) and the mobilization of successful candidates

Handle invoice settlement and petty cash expenses

Develop an internal forms and procedures for all office requisitions and invoice settlements (LPO, Invoice Settlement Form etc.)

Maintain up-to-date record of all business related files with strict confidentiality EXECUTIVE SECRETARY TO CEO, HOSPITAL AND NURSING DIRECTOR MUSCAT PRIVATE HOSPITAL (February 2001 – July 2001)

Prepare monthly and weekly operational and management reports from the Executives

Organize meetings, follow up outstanding tasks in relation to hospital operations

Maintain up-to-date record of all business related files with strict confidentiality

Perform secretarial and administrative functions LEGAL SECRETARY

SAID AL SHAHRY LAW OFFICE (July 1998 – September 2000)

Typing of agreements, correspondences and translations via Dictaphone or manually

Responsible in maintaining files and indexes

Organize all relevant documents for personal and business related travels of the proprietor

Arrange client meetings, travel itineraries, hotel & travel bookings and follow-up outstanding issues with the concerned individuals

Maintain up-to-date record of all business related files with strict confidentiality EXECUTIVE SECRETARY to BOARD CHAIRMAN

OMAN MEDICAL PROJECTS COMPANY (January 1996 – August 1996)

(Shareholder of Muscat Private Hospital)

Prepared Agendas and Minutes of Meetings of the Executive Committee and Board meetings

Handled all correspondences, telephone calls and daily office activities

Handled all hotel & travel bookings and administrative functions



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