Office Assistant

SKILLED OFFICE CLERK/ADMINISTRATION / PURCHASING CLERK

adg92b@r.postjobfree.com 056-***-****

Immediate Available Sept 20, 1978

KW1793932 Pakistan

WHY SERAB ALI

“Performance Driven Professional” with 16 years of Clerical Skills and 2 Year cross-functional experience in UAE in Office clerk / Purchasing clerk in Fabco Aluminium & Glass Company.

Extensive experience in conceptualizing and implementing procurement procedures and actively involved in maintenance & finalization of profit monitoring.

A dynamic go getter with expertise in monitoring the inflow & outflow of materials and ensuring optimum utilization of available raw materials towards the accomplishment of corporate goals.

Able to quickly adopt to complex corporate environment with problem solving and influencing skills

Possess strong planning & relationship with vendors & suppliers with vital contribution in running of the company / projects.

CORE STRENGTHS & ENABLING SKILLS

16 Years Clerical Skills 2 Years Office clerk / Purchasing Skills Communication Skills

Maintain purchase Records Coordinate vendor activities Prepare Purchase Order

Client service skills Administration Interpersonal Skills

Relationship vendors Business Management Schedule Shipment FABCO ALUMINIUM & GLASS FABRICATION INDUSTRIES AJMAN (PRESENT JOB) WORKED As “OFFICE CLERK / PURCHASING CLERK FROM JUNE 2018 TO DATE 2 YEARS OF OFFICE CLERK HANDLING EXPERIENCE: -

1. Typing speed of 30-35wpm. Entry of documentation and data in the system. 2. Scanning & copying and maintain the failing system. Keep record of all files in the system and file folder. 3. Helping to Accounts branch for entry and documentation. 4. Depending on the office job might answer phone calls, filing, data processing, fixing, envelopes stuffing and mailing, message delivery and sorting incoming mails. 5. Perform Stenography and dictation, reroute calls to appropriate people, answer inquiries about company. 6. Help organize office activities. Assists executive assistants and secretaries by sorting mail. Responsibilities / Accomplishments:

I was responsible for: -

Prepare Purchase Order

One of the biggest responsibilities of a purchasing clerk is preparing accurate and complete purchase orders for supplies, materials, and raw goods. Purchasing clerks work closely with specific departments by placing orders, ensuring that purchases are recorded at the time of request, and submitting these orders to get approval from the department or from the purchasing manager or buyers.

Schedule Shipping

Purchasing clerks schedule incoming and outgoing shipments. A major part of this duty is preparing records to reflect when purchased items arrive and ensuring that all materials arrive. Purchasing clerks may also schedule outgoing shipments for returns or when handling purchasing for companies with multiple locations. Additionally, purchasing clerks follow up with vendors to check in on late or missing shipments or to report damaged goods.

Coordinate Vendor Activities

In many cases, purchasing clerks support vendor relations and profitability by managing vendor relations and preparing bid requests and contracts. Purchasing clerks speak directly with vendor representatives to gather pricing data, compare vendor offers for shipping rates and material prices, and maintain vendor contract information. Under the supervision of the purchasing Manager, purchasing clerks may also evaluate vendor bids.

Maintain Purchase Records

In this role, purchasing clerks maintain detailed records of purchases, including quantities, shipping information, and costs associated with the purchase. They may provide these records to department heads to aid in budget and financial management or maintain purchasing department files to support future activities. The purchasing clerk may also submit these records to the company’s financial departments to aid in budget resolution.

Manage Inventory

Purchasing clerks also manage the company’s inventory levels to determine when new purchases are needed. In this aspect of the role, the purchasing clerk may use computerized inventory management software and also conduct visual inspections of inventory levels. Purchasing clerks use the inventory information to determine when to place replenishment orders and determine scheduled purchasing activities.

Additional Duties Are: -

Excess & connectivity with vendors & suppliers is very strong.

Implementation of ISO procedure in purchase / Office departments.

Camp Boss Duties, and entry and out of labour staff.

Looking of Camp accommodation problems and verify the solution on the spot.

Issue of Safety items alongwith accessories from the store.

Preparation of Production / Overtime report of the work on site and in the company.

Liaison with vehicles for transportation of fabricated materials from the company to the site.

Preparation of cash requirements for the next day and forwarded to purchase manager for approval.

Purchasing and maintenance related correspondence of the machines.

Coordination with suppliers for timely provision of raw materials.

Enrollment and preparation of new workers employment data and forwarded to concerned branch.

Solving of workers problems in the accommodation or on site.

Issuance of workers tools while kept receiving records.

Preparation of Delivery note and handing over to concerned persons. 16 YEARS CLERICAL WORKING EXPERIENCE IN PAKISTAN WORKED As DIFFERENCE APPOINTMENTS: -

PURCHASING CLERK

ADMINISTRATION CLERK

DOCUMENTATION CLERK

ENROLLMENT CERK

OFFICE MANAGEMENT CLERK

PERSONAL ASSISTANT TO MD

FILLING CLERK

OFFICE ASSISTANT CLERK

EDUCATIONAL QUALIFICATION

Dils Academy School & College Kohat - 1998-2001

FS.c (Pre-Medical)

COMPUTER KNOWLEDGE

MS Office (Word, Excel, Power paint, Outlook) & Basic Computer Literate English, Urdu,H

LANGUAGES

ADDRESS

Al Jurf-1 Industrial Area Ajman

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