Administrative Assistant Office
Resume:
Debra Herzig
Reno, Nevada *****
********@*****.***
Summary
Office Administrative Professional with 10+ years experience. Excellent communication and organizational skills along with strong work ethic aimed at projecting a positive company image. Initiative to work independently, using considerable judgement and discretion in performing the administrative duties and in keeping informed of division and departmental policies, rules and regulations.
Core Qualifications
Professionally answered multi-line phones, took messages and explained program details
Maintained budget, records, filing, faxing, scanning, scheduling and travel arrangements
Self –motivated, highly organized, reliable and a team player who works well with minimal supervision
Excellent Microsoft Office Skills: Word, Excel, Outlook and Power Point
Work History
10/2019 to 3/2020 Accounts Payable Assistant Nature’s Bakery Reno, NV
Fully responsibility for filing AP invoices for team to process.
Review vendor statements for inaccuracies, missing invoices and credits.
Communicate with vendors regarding payment amounts via email/phone.
Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
Reviews all invoices for appropriate documentation and approval prior to payment.
Accurately enter vendor invoices and credits to appropriate GL accounts.
06/2018 to 7/2019 Administrative Assistant Cleanrite Buildrite Reno, NV
Professionally answer multi-line phones.
Implemented, planned, organized and coordinated the program operations and activities.
Create & process companies purchase orders through PSA database and Search Express.
Create & process all incoming customer work orders for water damage and repairs.
Order supplies
Keep track and advise management on all vehicle’s for maintenance and repairs.
Process daily time sheets for all hourly employees.
01/1990 to 08/2014 Administrative Assistant III University of NV Reno Reno, NV
Implemented, planned, organized and coordinated the program operations and activities.
Monitored and tracked grant spending money. Maintained the department budget. Reconciled money using Excel spreadsheets. Responsible for expenditures documentation and signature authority.
Independently advised graduate students, returning students and transfer students.
Provided monthly reports to the Dean’s Office. Developed, coordinate and maintained the department fiscal records and accounts. Assisted faculty with projects and activities. Updated faculty web pages.
Coordinate prospective students to UNR, new students, counseling internships and graduation orientations
Created, updated and maintained student files and scheduled student workers to ensure coverage.
Processed personnel paperwork, travel claims and time-sheets. Coordinated and maintained department personnel records and procedures. Managed the College of Education Computer Lab account.
Independently supervised and trained student workers.
Worked with Department Chairman, Admissions and Records, Continuing Education, Extended studies and Scheduling office to support course offerings. Maintained and monitored high demand courses and limited enrollment courses. Independently evaluated and approved/disapproved students for course enrollment. Coordinated catalog changes, program changes and courses and curriculum requests. Processed graduate student applications.
Education
Truckee Meadows Community College General Studies - 2 years / Western High School - Diploma
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