Name

Kassandra F. Simmons

Title

Senior Project Administrator

Education

Bachelor of Science in Business, University of Phoenix, Phoenix, Arizona, Graduation September 2019

Human Resource Management Certificate, University of Phoenix, Arizona Graduation September 2019

Associate of Arts with A Concentration in Business Fundamentals, University of Phoenix, Phoenix, Arizona, Graduation June 2017

Training

SAP, ASD 400, Socrates and Sales Logic.

Languages

English

Experience

A Senior Project Administrator with more than fourteen years of experience working with Executives and Managers in the Administrative Assistant role. A uniquely developed and diversified skill set working on the BP Project and other Projects supporting the commissioning, sub-sea & installation teams, onshore, subsea. Specialized in preparing work-pack binders for off-shore personnel.

TechnipFMC – Process Technology, Houston, TX 04/2015 to Present

Senior Project Administrator

Support Directors and Sr Project Managers and teams organize meetings and travel arrangements.

Support multiply projects and Sr Management outside Shell Adhoc and Sempra ECALNG.

Support and organize all Clients and Teams meetings, workshops for the productivity improvements and modifications.

Monitors and updates personnel organization charts monthly which details personnel status and location change logistics.

Assigns office space and coordinates all office moves on an ad hoc basis for ET 2 8th floor and other project.

Genesis, Houston, TX, 12/11 to 4/15

Senior Project Administrator

Supports BP Project Managers and SSII Team members as scribe for daily office meetings.

Organizes daily meetings, coordinate conference room logistics, and manages meeting agendas.

Responsible for Inviting attendees and monitoring attendee's responses for daily project meetings.

Arranges International and Domestic Travel & Hotel arrangements and itinerary tracking for team members.

Monitors and updates personnel organization charts monthly which details personnel status and location change logistics.

Interacts with BP managers and supervisors daily for special assignments: (i.e. preparing work packs and other ad hoc assignments).

Serves as the primary contact and handler of emergency list, floor plans and monthly office/card key billings to BP client.

Assigns office space and coordinates all office moves on an ad hoc basis for ET 7th floor.

Technip USA, Houston, TX 07/07 to 11/11

Senior Administrative Assistant

Supporting the Subsea Commissioning and Ops Interface Team

Provided sole administrative support for 6th floor which included data entry, invoice payments & research, ordering supplies, preparing travel arrangements and expense reports, scheduling meetings and coordinating luncheons.

Assisted with document reproduction prints schematics for BP clients.

Collaborated with the GOC Project Lead in preparing new work packs/binders for offshore personnel at the PDQ.

Managed the shipping of all work-product for offshore personnel and updating intellectual property documents in the Share-Point Drive and I-Back up.

Coordinated a 2-day Workshop supporting managers and team members of the Commissioning Control and Assurance Team. This included arranging hotel reservations, meals and dispensing training documents for 25 members' attendees.

BP America, Inc., Houston, TX, 2006 to 2007

Gulf of Mexico Deepwater Production (GoM)

Administrative Assistant

Tracked and monitored contacts, sales agreements and purchase orders, for United States and United Kingdom vendors.

Maintained a weekly spreadsheet to track all returned documents on behalf of Commissioning team members.

Monitored personal visas for new hired foreign engineers.

Prepared, managed and updated all files and supporting documents for the BP Immigration Attorney’s and paralegals.

CenterPoint Energy, Inc., Houston, TX, 2005 to 2006

Telecommunications Delivery Services

Executive Administrative Assistant

Scheduled and coordinated executive meetings for the Director and staff of the Telecommunication Delivery Services division.

Assisted with special projects that involved editing and organizing reports for the Vice President of Telecommunications and Fiber Optics.

Arranged Hotel and Flight itineraries for Fiber Optics and Telecommunication executives to attend business meetings and conferences.

Coordinated a 2-day BPL Symposium supporting the Vice President and Director of Telecommunications which included logistical arrangements for 75 member attendees.

American Express, Inc., Houston, TX, 2000 to 2005

Interactive Travel Group

Executive Administrative Assistant

Researched and administered the reduction of monthly teleconferencing expenditures by 50% with vendor Conference Plus. This resulted in an annual savings of over $40,000.

Procured an increase budget with New York office to pay outside technical clients from $200k to $12 million. The increased budget improved working relationships with several clients who did valuable technical work and significantly increase timely payment of invoices.

Reduced expenses 65% by implementing a new long-distance phone and fax line carrier for nine “work-from-home” employees. This resulted in an annual savings of $78,000.

Served as the liaison for Houston employees on FMLA and coordinated payroll and when to “return-to-work” policy as authorized by New York Corporate Headquarters.

Arranged the distribution of home office equipment for domestic and international “work-from-home” employees.

Oversaw the scheduling of activation services with the telephone and internet providers for domestic and international “work-from-home” employees.

Organized and arranged the annual meetings for the explanations of new benefits for all employee members.

Coordinated the distribution of new hire signed offer letters from Houston office to the New York Corporate Headquarters.

Oversaw the activation of benefits, payroll and orientation classes for domestic and international new hire candidates

In-take coordinator for domestic and international prospective new hire employees.

Processed and approved weekly timesheets for the Houston Interactive Travel team.

Safeguarded confidential human resource records for Houston and United Kingdom employees.

Global Marine, Inc., Houston, TX, 1999 to 2000

Corporate Insurance Risk Group

Administrative Claims Processor

Improved the system of collecting and organizing medical support documentation for patient claim files. This led to a 60% timesaving for files to be completed within 30 days.

Gathered, evaluated and verified all physician and patient correspondence for accuracy and authenticity for medical claim files. This enabled most medical claim files to be prepared for release to outside attorneys in less time without requiring additional documentation.

British Petroleum, Inc., Houston, TX, 1998 to 1999

Corporate Drilling and Procurement Division

Executive Administrative Assistant

Controlled invoice-processing issues with Executive Management by keeping them informed of important client vendor services coming due. This resulted in the payment of $2 million of past due invoices and cured a six-month backlog.

Scheduled weekly Domestic and International Video Conferences for an Executive Management Team of 10 people. The Video Conferences reduced air travel expenses and resulted in saving the company at least $75,000 annually.

Planned and arranged weekly itinerary for Executives traveling from the U.K. to attend local Drilling Management Seminars. This included providing for hotel, transportation, meals and entertainment (i.e. golfing).

Collected, arranged and audited timesheets for a team of 30 drilling Engineers for management approval. This was an efficient streamlined function that preempted payroll implementation.

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