Payroll administrator. Bookkeeper
Resume:
Personal Information
Surname Saal
Name Lateefa
ID Number 821**********
Cell. Number 081-***-****
Marital Status Single
Dependants None
Languages English & Afrikaans
Drivers Licence Code 8
Educational History
Name of School Attended Salt River Secondary School
Highest Standard passed Grade 12
Subjects passed English
Afrikaans
Mathematics
Accounting
Biology
Physics
Further Education
Institute Cape Town Business College
Course Bookkeeping
Status of Qualification Completed
Computer Literacy
Brand Packages
Excel
Word
Powerpoint
Internet
Microsoft Outlook
Business Packages
Accountability ( Medsheme’s in-house Accounting package)
Pegasus Opera II ( Exim International’s in- house Accounting package)
VIP Payroll
JDE Edwards
Pastel (Self tutoring)
IQ (Accounting package)
NAV (Accounting package)
Employment History
Current Employment
8. FPG Group
Payroll Duties(Sept 2019 to Sept 2020)
●Ensure the processing of new recruits, temporary workers, transfers, promotions and terminations is accurate and timely
●Processing of remuneration
●Maintaining and updating all personnel information with respect to changes in employment / personal status and attending to the safekeeping of personnel records / files in accordance with the payroll system
●Manage all branches to ensure payroll accuracy
●All outstanding staff leave forms to be captured onto payroll
●Attendance register to be handed over to management on a monthly basis
●Closing off of monthly payroll on system
●All monthly payroll reports to be completed
●All payroll reports to be handed to management as required
●Exit documents of all terminated employees to be completed immediately after termination
●Post monthly salaries journal
7. Thrifty car rental
Position held (Creditors and payroll clerk) April 2019 to Sept 2019
Payroll / Duties
●Ensure the processing of new recruits, temporary workers, transfers, promotions and terminations is accurate and timely
●Accurate processing of remuneration
●Maintaining and updating all personnel information with respect to changes in employment / personal status and attending to the safekeeping of personnel records / files in accordance with the payroll system
●Manage all branches to ensure payroll accuracy
●All outstanding staff leave forms to be captured onto payroll
●Closing off of monthly payroll on system
●All monthly payroll reports to be completed
●All payroll reports to be handed to management as required
●Exit documents of all terminated employees to be completed immediately after termination
Creditors Duties
●Collected invoices from relevant sources
●Obtained the correct authorisation and allocations for each invoice
●Collated all documents, i.e. matched correct invoices to purchases orders, etc.
●Captured invoices on IQ (accounting package).
●Obtained statements from relevant suppliers
●Liaised with supplier for invoices and statements
●Handled all account queries (telephonically and e-mail)
●Allocated expenses to various accounts
●Prepared monthly creditors reconciliations
●Captured creditors payments and allocated to invoices on Accountability
●Related administration and filing
●Handled all creditors up till payments
Reason for leaving
Employees were being retrenched, felt insecure, looked for more stable employment
6. Company : Specialised Freight Services
Position Held ( Bookkeeper / HR May 2012 - April 2019)
Payroll / Accounting Duties
●
●Ensure the processing of new recruits, temporary workers, transfers, promotions and terminations is accurate and timely
●Accurate processing of remuneration
●Maintaining and updating all personnel information with respect to changes in employment / personal status and attending to the safekeeping of personnel records / files in accordance with the payroll system
●Ensure capturing of timesheets are done accurately
●Manage all branches to ensure payroll accuracy
●All outstanding staff leave forms to be captured onto payroll
●Attendance register to be handed over to management on a monthly basis
●All staff performance or misconducts to be processed on payroll system
●Monthly payroll payments to be made timely, i.e. garnishees, payments to SARS, Provident fund & National Bargaining Council - reconcile relevant accounts
●Closing off of monthly payroll on system
●All monthly payroll reports to be completed
●All payroll reports to be handed to management as required
●Exit documents of all terminated employees to be completed immediately after termination
●Capture all receipts and payment from the Salaries, Claims and Receivables account at month end
●Reconcile Salaries, Claims and Receivables bank accounts at month end
●Post monthly salaries journal
●Reconcile all payroll balance sheet and income statement accounts
●Ensure all relevant supporting documentation is attached to Balance sheet and Income statement accounts
●Prepare and capture monthly sales journal
HR/ Duties
●Ensure all job offers are done prior to the completion of the employee contract
●Ensure all employee contracts are completed with the relevant information required
●Maintain and capture all documentation relating to counselling, disciplining employees, and anything relating to the employee's profile as required
●All other relevant documentation for new employees to be completed and maintained in employee files
●Administer the performance review programme to ensure effectiveness, compliance, and equity within the organisation
●Maintain / update all job descriptions to ensure clarity on job requirements, to be signed by employee
●Identify training needs within each department
●Initiating and maintaining of training schedule to comply with training needs while remaining within the constraints of the training budget
●Submission of skills workbook in order to qualify for SETA grant
●Liaise with Labournet to source most efficient and cost effective training as required
●Confirming bookings with Labournet and ensuring certificates are obtained where necessary
●Pursue bursaries for learnerships where required
●Funds received from SETA to be monitored to check for outstanding funds
●Liaise with Labournet that all Health and Safety procedures are followed accordingly
●Ensuring that all IOD claims are submitted timeously, along with relevant supporting documents
●Initiate / attend all H&S meetings to ensure that procedures are properly followed as well as awareness to staff is created where necessary
●H &S Workshops to be held as required
●Handle any arising conflict within the company as and when required
●Notify management of any major concerns timeously
●Obtain management approval prior to any decision making of a major concern affecting the business
Adhoc
●Liaise with Labournet regarding Industrial Relations concerns and address accordingly
●Initiate / attend all meetings as requested
●Maintain all human resource and payroll records by designing a filing system system, keeping past and current records
●Ensure all related administration and filing is up to date
●Assist all other relevant departments as per operational requirements
Reason for Leaving: Company experiencing financial restraint, restructure in process..
Previous Employment
6. Company : Easywear
Position Held (Creditors manager August 2011- May 2012)
Duties
●Collected invoices from relevant sources
●Obtained the correct authorisation and allocations for each invoice
●Collated all documents, i.e. matched correct invoices to purchases orders, etc.
●Captured invoices on IQ (accounting package).
●Obtained statements from relevant suppliers
●Liaised with supplier for invoices and statements
●Handled all account queries (telephonically and e-mail)
●Allocated expenses to various accounts
●Prepared monthly creditors reconciliations
●Captured creditors payments and allocated to invoices on Accountability
●Related administration and filing
●Handled all creditors up till payments
●Book value R1.5 to R2 million per month
Reason for Leaving: Clothing industry more risky than expected, looking for something more secure and corporate
5.Company : Oceana – Lobster Division
Position Held ( Creditors clerk / debtors clerk / Bookkeeper August 2005- July 2011)
Duties (4 companies)
Creditors Book value roughly 10 million
●Collate all documents, i.e. Match correct invoices to purchases orders
●Capture invoices and credit notes onto JD Edwards
●Obtain statements from relevant suppliers
●Liaise with supplier for invoices and statements
●Handle account queries (telephonically and e-mail)
●Prepare monthly creditors reconciliations
●Capture creditors payments and allocated to invoices on JD Edwards
●Related administration and filing
●Handle all creditors up till payments
Cash books book value roughly over 10 million
●Monthly bank reconciliations ( system and manual)
●Local & Foreign receipting from bank statements
Debtors Local and foreign - book value over 10 million
●Raise invoices/ credit notes
●Prepare request for credit notes
●Reconcile debtors account balances
●Prepare outstanding debtors report
●Reconcile Age analysis to T/B
●Prepare sales file
●Reconcile cash clients
●Related administration and filing
●Prepare monthly Balance Sheet Recons
Other duties
●Confirm inter-co balances
●Packaging distribution
●Journal preparing & processing
●Month- end procedures
●Cash Flow
●VAT Payments
●Sea Fish Levies Payments
●Management Accounts (One company
REASON FOR LEAVING: Looking for change, better prospects
4.Company: Exim International (Pty) Ltd
Position Held (Creditors clerk / supervisor / wages clerk Dec ’03 – August ‘05)
Duties (3 companies)
●Collected invoices from relevant sources
●Obtained the correct authorisation and allocations for each invoice
●Collated all documents, i.e. Matched correct invoices to purchases orders, etc.
●Captured invoices on Pegasus Opera II
●Obtained statements from suppliers
●Liaised with suppliers for invoices, statements,
●Handled all account queries (telephonically and e-mail)
●Prepared monthly creditors reconciliations
●Related administration and filing
●Handled all creditors up to cheque payments
●Weekly wages (+_100 staff) on VIP Payroll
●Book value +_ R4 million per month (approximately 90 creditors)
●Preparing daily cheque payments
●Dealing with imports and foreign exchange (creditors)
Reason for leaving:
Searching for a company that could offer growth
3. Company : Medscheme
Position Held (Cash book clerk May 2003 – Nov’03) :
Duties
●Collected expense claim (forms) from relevant sources
●Obtained correct authorisation for each payment
●Captured payments onto Accountability to the correct cost centres (including the capturing to loan accounts)
●Processed monthly trade creditors payments and cash book payments by EFT (Ned Inform system) and cheques
●Related administration and filing
●Prepared the monthly bank reconciliation
●Responsible for petty cash
●Prepared monthly petty cash journal
●Allocated expenses to loan accounts
●Captured creditors payments and allocated invoices on Accountability
Reason for leaving: End of contract (maternity leave)
2. Company : Medscheme
Position Held (Creditors clerk June ’02-March ‘03) :
Duties
●Collected invoices from relevant sources
●Obtained the correct authorisation and allocations for each invoice
●Collated all documents, i.e. Matched correct invoices to purchases orders, etc.
●Captured invoices on Accountability (Medscheme’s in-house accounting package).
●Obtained statements from relevant suppliers
●Liaised with supplier for invoices and statements
●Handled all account queries (telephonically and e-mail)
●Allocated expenses to loan accounts
●Prepared monthly creditors reconciliations
●Captured creditors payments and allocated to invoices on Accountability
●Related administration and filing
●Handled all creditors up till payments
●Book value R1.5 to R2 million per month
●Assisted with month- end ledger reports
REASON FOR LEAVING: end of contract (maternity leave)
1. Company: Clicks
Position Held (Shop assistant/cashier November 2001–April 2002):
Reason for leaving: Career growth / Better prospects
Contactable References
Mrs. Bahia De Costa
(Medscheme)
Mr. C. Pannall
(Exim International)
Mr Trevor Giles
Oceana
Analisa De Oliveira
(Financial Manager)
Specialised freight services
Ayesha
Accoutant
Thrifty car rentals
I, Lateefa Saal, hereby declare that all information stated in this confidential source are true and correct, and will accept full responsibility for false or incorrect information.
Yours truly,
Lateefa Saal
Curriculum Vitae
of
Lateefa Saal
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