Front Office Manager
Resume:
JUSTINEA SWARTZ
Office Administration
Cape Town, Western Cape 7490
adg5b5@r.postjobfree.com
I am a dedicated professional with proficiency in Office Administration and Office Assistance. I thrive under pressure as an individual and consider myself a strong team player. I have a great ability to meet stringent deadlines with accuracy and attention to detail.
Administration Officer
Waynes Co (PTY) Ltd - Cape Town, Western Cape
October 2019 to May 2020
• Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
• Supervise members of the administrative staff, equally dividing responsibilities to improve performance
• Manage agendas, travel plans and appointments for upper management
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Support bookkeeping and budgeting procedures for the company
• Create and update databases and records for financial information, personnel and other data
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
• Submit reports and prepare proposals and presentations as needed
• Assist colleagues whenever there is an opportunity to do so
• Filing of customer invoices, bank statements and receipts (debtors account)
• All general admin duties including faxing, filing, sorting, capturing as required by Store Accountant / Admin Manager
• All administration relating to the on-boarding of all new clients
• Organising and maintaining a file management system
• Invoice processing
• Month end reporting including preparation of trial balance
• Bank reconciliation
Administrative Intern
Sweet Orr & Lybro - Cape Town, Western Cape
May 2017 to April 2018
• Filing of customer invoices (debtors account)
• All administration relating to the on-boarding of all new employees
• Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Assist with cycle counting when required
• Organise and consolidate month end statements for posting
• All general admin duties including faxing, filing, sorting, capturing as required by Store Accountant / Admin Manager
• Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Assistance regarding recruitment administration and job advertising when required
• Matching GRN's to invoices captured
WORK EXPERIENCE
• Checking GRN's against orders
• Investigating variances i.e price / quantity differences etc
• Resolving queries with suppliers
• Filing of: unpaid matched GRN / delivery note / order / buy out details
• Behaves in a manner and performs their duties and responsibilities in a manner that upholds The Building Company values: Honesty, Respect, Accountability, Energy and Resourcefulness
• Transferring data from paper formats into computer files or database systems
• Typing in data provided directly from customers
• Creating spreadsheets with large numbers of figures
• Verify data by comparing it to source documents
• Update existing data
• Retrieve data from the database or electronic files as requested
• Sort and organize paperwork after entering data to ensure it is not lost
• Creating,Organising and maintaining an effective file management systems that are easily accessible to the staff by being: completed, archived secure,adaptable and easy to use Certificate in Legal Administration
Alison.com
September 2020 to Present
Certificate in Events management
Damelin Corresponding College - Cape Town, Western Cape October 2019 to January 2020
High School (matric)
Cravenby Secondary School - Cape Town, Western Cape 2014
EDUCATION
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